Accounting Technician III

Pueblo Community College; Centennial (CO); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Colorado Department of Military and Veterans Affairs seeks an Accounting Technician III in Centennial to administer accounting and administrative operations for the Colorado National Guard Tuition Waiver Program, managing a budget over $1.7M and collaborating with higher education partners.

This role requires strong Microsoft 365 skills, workflow automation with Power Automate, and the ability to prepare audit-ready reports.

Qualifications

• Two years of budget management experience exceeding $1M and one year of technical accounting experience.
• Combination of education and experience totaling three years in business administration, accounting, or restricted funds may qualify.

Responsibilities

• Develop and improve the Colorado State Tuition Waiver Program for efficiency and service delivery.
• Process all administrative tasks: review applications, verify documents, issue letters and enrollment verifications.
• Assist diverse students and serve as liaison between National Guard members and higher education institutions.
• Collaborate with DIHEs and higher ed stakeholders to streamline enrollments and disbursements.
• Manage a $1.7M+ annual budget and verify reports and invoices.

Skills

Budget management

Accounting

Attention to detail

Interpersonal skills

Education

Accounting degree or related field

Tools

Microsoft Power Automate

Power BI

Microsoft 365 Applications (Word, Excel, PowerPoint)

Job description

DMVA is committed to supporting its employees both professionally and personally by offering a comprehensive benefits package and a workplace culture that values work-life balance.

Our classified workforce receives a robust benefits package that includes:

• 11 paid holidays
• Annual and sick leave
• Medical and dental insurance
• Organization-paid life insurance
• Short-term and long-term disability plans
• Flexible spending accounts
• Retirement options through the Public Employees’ Retirement Association (PERA)
• Professional development and training opportunities

DMVA also recognizes the importance of maintaining a healthy work-life balance. Employees may benefit from four-day workweek options, on-site fitness facilities, convenient parking, and opportunities to grow their skills and advance their careers.

At DMVA, we strive to create a workplace where employees can build meaningful careers while having the flexibility and resources they need to thrive both at work and at home.

This position is located at the Department of Military and Veterans Affairs headquarters in Centennial. This position follows a hybrid work schedule (two days at home and two days in the office), though additional hours outside of the normal schedule or additional in-office work may occasionally be required. The primary responsibilities include administering accounting and administrative operations for the Colorado National Guard Tuition Waiver Program, managing a budget of more than one million dollars, and meeting individually with members to discuss tuition benefits and eligibility.

The duties and responsibilities are listed below.

• Develop, execute, and continually improve the Colorado State Tuition Waiver Program to enhance operational efficiency and service delivery, providing evidence-based recommendations for strategic program improvements.
• Execute all administrative and clerical components of the program, including reviewing applications, verifying required documents and eligibility, generating, and distributing award letters, enrollment verifications, and program communications.
• Assist a diverse student population with program enrollment, policy guidance, and issue resolution, acting as the primary liaison between National Guard members and participating higher education institutions.
• Collaborate directly with Department of Institutions of Higher Education (DIHEs) / Higher Education Institution stakeholders to streamline enrollment verifications, award disbursals, and issue resolution.
• Manage a $1.7+ million annual appropriated budget, verifying and approving mid-term reports and final invoices from higher education institutions based on program policies and military guidelines.
• Reconcile program funds regularly with accounting, auditing general ledgers against institutional billings and approved funding commitments to resolve any financial discrepancies.
• Manage awarded contracts from appropriated funds by determining initial and ongoing participant eligibility, tracking expiration dates, verifying lengths of service, and ensuring strict compliance with military policies, state fiscal rules, and Colorado Revised Statutes.
• Establish standard operating procedures and a dedicated workflow to ensure complete compliance across all program operations.
• Prepare, compile, and deliver detailed, comprehensive report packages for the State Auditor's Office to demonstrate financial integrity and regulatory compliance.
• Create, maintain, and update custom tracking reports to monitor enrollment metrics, budget utilization, expenditure pipelines, and participant status.
• Formulate timely, precise responses to inquiries from external entities, including state auditors, legislators, and the Governor's Advocate Office.
• Apply exceptional attention to detail and rigorous organizational skills to maintain audit-ready financial, contract, and participant documentation.
• Design and create compelling marketing materials and coordinate directly with Public Relations to disburse promotional and educational resources to the Colorado National Guard (CONG).
• Conduct ongoing training and advisory services for unit commanders, State Recruiting and Retention Managers, and external partners.
• Inform and train internal and external stakeholders on program procedures, guidelines, and submission requirements.
• Maintain a collaborative working relationship with the Colorado Army National Guard federal assistance office to align state funding with federal guidelines.
• Collaborate effectively as part of a team across various work units.
• Design, build, and maintain automated workflows using Microsoft Power Automate to streamline administrative approvals, while leveraging Power BI to create interactive dashboard reporting for tracking budget utilization, enrollment trends, and program analytics.
• Perform other duties as assigned.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H8B3XX Accounting Technician III

Minimum Qualifications

Two years (2) years of relevant experience in managing a budget exceeding one million dollars; AND

One year (1) year of technical accounting experience.

Or

A combination of related education and/or relevant experience in business administration, accounting, or restricted funds like grants (attach electronic transcripts to on-line application) equaling to three (3) years.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree, certificate, or apprenticeship was conferred. Failure to provide a transcript may result in your application being removed from consideration in the selection process for this position.

Preferred Qualifications

• High proficiency in Microsoft 365 Applications (Word, Excel, PowerPoint), including expert utilization of the Accessibility Checker to ensure digital compliance.
• Ability to create, remediate, and check accessible PDFs using Adobe Acrobat tools and features.
• Proficiency in building and maintaining automated workflows using Microsoft Power Automate, along with experience creating interactive Power BI dashboards to track, analyze, and present budget utilization, enrollment metrics, and program data.
• Must have strong interpersonal skills to work with a diverse group of individuals.
• Must have excellent organizational skills to coordinate multiple facets of the program.

Conditions of Employment

• Must have and maintain a valid Colorado Driver's License.
• Must successfully pass a pre-employment criminal background check (felony or drug convictions are not consistent with base security requirements).
• Able to work additional hours outside of a regular schedule and available on an as needed or emergency basis.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected states in accordance with applicable law.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Accommodations:

The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tamy Calahan at [e-mail] or 720-250-1520.