Accounting Technician 4

West Virginia; Charleston (WV); On-site; USD 36,000 - 60,000; Full time

Job summary

The Office of Shared Administration (OSA), Finance in West Virginia, seeks an Accounting Technician to handle complex financial transactions and ensure compliance with state policies. The role requires coordination with DH, DoHS, and DHF and involves banking and audit functions across field offices.

Responsibilities include documenting payments in the wvOASIS system, reconciling accounts, and supporting year-end reporting.

Qualifications

• Graduation from a standard four-year high school or the equivalent.
• Four years of full time or equivalent part time paid bookkeeping, accounting, or related experience.
• Substitution: college-level accounting courses may substitute at 3 semester hours equals six months experience; related business school or vocational training may substitute as per established formula.

Responsibilities

• Transaction Management: record funds from outside agencies, bureaus, and offices within the OSA.
• Payment Processing: maintain payment records for DH, DoHS, and DHF programs.
• Document Preparation: create and process payment documents in the wvOASIS system for timely disbursements.
• Field Support: coordinate with field staff to record payments and process documents to the correct funds.
• Lien & Garnishment Administration: intercept payments per IRS liens and State Auditor’s Office rules.
• Issue Resolution: research and resolve outstanding checks, EFT discrepancies, and payment issues for DH, DoHS, DHF programs.
• Bank Reconciliation: review outside bank accounts with field leadership to reconcile balances.
• Treasury Coordination: coordinate outside bank accounts with the State Treasurer’s Office.
• Yearly Financial Reporting: collect data from field staff for annual forms.
• Policy Compliance: submit reports to Internal Control and Policy Development for annual requirements.

Skills

Detail oriented

Financial transactions

Communication

wvOASIS system

Education

High School Diploma

Accounting courses substitution

Tools

wvOASIS

Job description

We are seeking a detail-oriented Accounting Technician to join the Office of Shared Administration (OSA), Finance. This role serves as a key liaison for the Department of Health (DH), Department of Human Services (DoHS), and the Department of Health Facilities (DHF). The successful candidate will manage complex financial transactions, ensure compliance with state fiscal policies, and coordinate critical banking and audit functions across multiple field offices.

Key Responsibilities

• Transaction Management: Manage the accurate recording of funds received from outside agencies, bureaus, and offices within the OSA.
• Payment Processing: Process and maintain comprehensive payment records for DH, DoHS, and DHF programs.
• Document Preparation: Create and process payment documents within the wvOASIS system to ensure timely vendor and client disbursements.
• Field Support: Coordinate with field staff to record payments and process documents to the appropriate funds, ensuring fiscal accuracy.
• Lien & Garnishment Administration: Intercept payments for providers and vendors in strict accordance with IRS liens and State Auditor’s Office requirements.
• Issue Resolution: Perform complex research to resolve outstanding checks, returned payments, and EFT discrepancies for DH, DoHS, and DHF program systems.
• Bank Reconciliation: Maintain and review outside bank account records for field offices, collaborating with local leadership to reconcile account balances.
• Treasury Coordination: Act as the primary point of contact for the coordination of outside bank accounts in conjunction with the West Virginia State Treasurer’s Office.
• Yearly Financial Reporting: Collect and analyze data from BFA/BSS field staff to complete comprehensive forms for annual reporting.
• Policy Compliance: Submit finalized reports to the OSA Internal Control and Policy Development team to satisfy annual financial office requirements.

Training: Graduation from a standard four-year high school or the equivalent.

Experience: Four years of full time or equivalent part time paid bookkeeping, accounting, or related experience.

Substitution: Successful completion of college-level accounting courses from an accredited college or university may be substituted at the rate of three semester hours equals six months experience;

OR

Successful completion of related business school or vocational training may be substituted for the experience through an established formula.

PSC salary exemption per West Virginia Code §24-1-1