Accounting Technician

U.S. Department of Veterans Affairs; Temple (TX); Hybrid; USD 42,000 - 62,000; Full time

Job summary

U.S. Department of Veterans Affairs seeks an Accounting Technician to maintain a complex double-entry accounting system for the Central Texas Veterans Health Care System (CTVHS), including Temple and Waco facilities and related clinics.

The role requires knowledge of finance regulations, accounting terminology, and experience with FCAP and FMS. The incumbent will verify, classify, and reconcile financial data, prepare journal vouchers, and ensure accuracy and timeliness of obligations and

Qualifications

• Specialized experience: knowledge of finance regulations, practices, methods, procedures and precedents.
• Knowledge of accounting terminology and standard codes, manuals, rules and regulations.

Responsibilities

• Examines, verifies, and maintains financial accounts and data.
• Classifies accounting transactions and verifies accuracy before processing obligations and other transactions in the FCAP system.
• Assists and trains fund control point clerks and officials.
• Prepares journal vouchers for income and general ledger entries.
• Verifies and processes Imprest Fund Reimbursements and Direct Disbursements.
• Reconciles Undelivered Orders, Advances, Accounts Payable and related fund control changes.
• Ensures transactions are properly processed and totals match documents.
• Analyzes reports to ensure balance and proper format and identifies errors.
• Maintains follow-up messages in Accounting Shared Folder for 889B and ARUDO; periodic follow-ups every 30 days for aged items.
• Prepares recurring payments in FMS and maintains tickler file for timely payments.
• Researches inquiries from employees, vendors, and logistics personnel; processes certified documents for obligation and payment.
• Maintains accuracy of data entered (vendor codes, amounts, invoice references) to comply with Prompt Payment Act.

Skills

Finance regulations

Accounting knowledge

Time-in-Grade requirements

Reconciliation

Federal accounting procedures

Tools

FCAP system

FMS

Job description

Summary

The Accounting Technician is responsible for pertorming all duties required in maintaining a complex double entry commercial type accounting system integrated with governinental type accounting for the Central Texas Veterans Health Care System (CTVHS) - including Temple and Waco - Integrated Care Facilities (IFs) - the Austin Outpatient Clinic - the Veterans Outreach Center - and the various Cominumity Based Outpatient Clinics (CBOC).

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/05/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: knowledge of finance regulations - practices - methods - procedures - and precedents - knowledgeable in accounting terminology and standard accounting codes - manuals - rules - regulations - procedures and practices - extensive knowledge of patient fund activities - Treasury guidelines and VHA policies and and Handbooks; knowledge to identify accounting issues - knowledge of various accounting system applications and content to resolve problems - and knowledge to prepare reconciliations and reviews to identify inconsistencies. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Examines - verifies - and maintains financial accounts and accounting data
• classifies accounting transactions including the verification of the accuracy and completeness of the accounting data prior to processing electronic obligations - travel orders - travel expense reports - receiving reports - receivables - and other accounting transactions in the FCAP system
• Assists and trains fund control point clerks and officials
• Prepares journal vouchers to record income accounts - expenditure transfers - and other miscellaneous general ledger transactions as required
• The adjustment type documents are prepared using appropriate codes and are annotated to highlight proper data to be entered into the correct general ledger computer file
• Verifies and processes Imprest Fund Reimbursements - Direct Disbursements and Cash Receipt Transactions to establish draft payments and offsets for all find control points
• Reconciles Undelivered Orders - Advances - Accounts Payable - fund control changes - pending commitment copies to appropriate subsidiaries - etcetera
• He/she determines if transactions are properly processed and that the totals match hard copy documents
• Analyzes and reviews reports to assure they are in balance and in proper format
• Identifies errors - takes corrective action to bring the reports and listings in balance - verifies corrections - and recommends changes
• Ensures follow-up messages are maintained in Accounting Shared Folder for 889B and ARUDO
• Follow-tip must be made at a minimum of every 30 days for aged items over 90 days
• Prepares and submits recurring payments in FMS
• Maintains tickler file for cross reference to ensure payments are made appropriately and timely
• Conducts on line computer activities with direct access to Austin to research and answer various inquiries from employees - vendors - Logistics Management Service and veterans
• Processes certified documents for obligation and payment
• Incumbent is personally accountable and individually responsible for verifying and processing certified documents
• Responsible for ensuring the accuracy of all information entered - i.e. - vendor code - amount - and invoice reference
• Accuracy is of the utmost importance in order to remain in compliance with the guidelines of the Prompt Payment Act and to curtain duplicate payments
• In the event of a duplicate payment - an 1114 (Bill of Collection) is generated to recover funds
• Processes travel authorizations and advances for temporary duty travel which includes interstation - Compensated Work Therapy (CWT) - Limited Open Travel Authority - Social Work and Decision Support System (DSS)
• Incumbent is responsible for maintaining obligations including their systematic review and updating according to federal regulations and agency guidelines
• Work Schedule: M-F 0800-1630 Telework: This position may be authorized for Ad-hoc
• Virtual: This is not a virtual position
• Position Description/PD#: Accounting Technician/PD07960A