Accounting Technician

State of Louisiana; New Orleans (LA); On-site; USD 38,000 - 54,000; Full time

Job summary

SE LA Flood Protection Authority-East in Louisiana is seeking a detail-oriented Accounts Payable professional to process invoices for the Flood Protection Authority and associated districts, ensure proper coding to GL accounts, and maintain timely payment cycles.

Responsibilities include reviewing vendor invoices, reconciling with purchase orders, coordinating with Purchasing and Receiving, handling auto-draft payments, and ensuring compliance with agreements; on-call during emergencies as

Qualifications

• Three years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

Responsibilities

• Receive, review, and process a high volume of weekly vendor invoices for accuracy, completeness, and proper authorization.
• Enter invoice data into the accounting or financial management system in a timely manner to meet weekly payment cycles.
• Ensure invoices are properly coded to correct general ledger accounts, cost centers, grants, or projects.
• Prints the monthly credit card statements and obtains and matches documentation to transactions for all cardholders.
• Verifies expenses are appropriate and that proper authorization has been obtained.
• Processes all invoices for auto-draft payments and reconciles these expenses to the bank statements monthly.
• Acts as a liaison with the Purchasing Department and Receiving Supervisor to research, reconcile, and resolve discrepancies.
• Reviews outstanding purchase orders and works with supervisors/purchasing/vendors to resolve or close out.
• Reviews weekly uniform invoices for accuracy and verifies charges against applicable agreements.

Skills

Building Trust

Communicating Effectively

Focusing on Customers

Job description

OUR MISSION

Our mission is to ensure the physical, operational and financial integrity of the regional flood risk management system, in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state and federal partners to plan, design, construct, operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction.

OVERVIEW OF THE ROLE

This position will be responsible for processing the Accounts Payable for the Southeast Louisiana Flood Protection Authority-East, the Orleans Levee District, the East Jefferson Levee District, and Lake Borgne Basin Levee District, including the Orleans Levee Police Department and the East Jefferson Levee Police Department.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Building Trust: The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Three years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

Experience Substitution: Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Receive, review, and process a high volume of weekly vendor invoices for accuracy, completeness, and proper authorization for the Flood Protection Authority, Orleans Levee District, Orleans Levee District Police Department, East Jefferson Levee District and East Jefferson Levee District Police Department.
• Enter invoice data into the accounting or financial management system in a timely manner to meet weekly payment cycles.
• Ensure invoices are properly coded to correct general ledger accounts, cost centers, grants, or projects.
• Prints the monthly credit card statements and obtains and matches documentation to transactions for all cardholders. Verifies expenses are appropriate and that proper authorization has been obtained.
• Processes all invoices for auto-draft payments and reconciles these expenses to the bank statements monthly.
• Acts as a liaison with the Purchasing Department and Receiving Supervisor to research, reconcile, and resolve any discrepancies with purchase orders, invoices, and/or receiving reports.
• Reviews outstanding purchase orders and work with supervisors/purchasing/vendors to resolve and/or close out.
• Reviews weekly uniform invoices for accuracy, verifies charges against applicable agreements, and communicates with the vendor to resolve discrepancies.
• Reviews legal invoices for accuracy, verifies supporting documentation, and collaborates with Executive Counsel to resolve discrepancies and ensure compliance with applicable agreements.

Position-Specific Details:

Appointment Type: This appointment type can be filled as Probational, Promotional, Lateral Transfer, Detail to Special Duty or Job Appointment.

Career Progression: This position does participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

NOTE: The Southeast Louisiana Flood Protection Authority - East (SLFPA-E) is an emergency-oriented agency. Part of the SLFPA-E's mission is to protect the residents of the east-bank of Jefferson Parish, St. Bernard and the east-bank of Orleans from tidal surge, wind-driven water and river flooding.

NOTE: In emergencies during Mississippi River flooding and Hurricane/ Tropical storm events, the incumbent will be on call and must report for duty if required and remain on duty in such situations until released from duty by the Appointing Authority.

Sage Celestin

SE LA Flood Protection Authority-East

[e-mail]

504-286-3112