Accounting Supervisor 1

State of Arizona; Phoenix (AZ); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

10 paid holidays per year

Paid Vacation and Sick time off

Paid Parental Leave-Up to 12 weeks per

Remote work up to two days per week

Top retirement program with lifetime-p

Insurance plan: medical, dental, life,

Public Service Loan Forgiveness

Transit subsidy

Career development opportunities

Job summary

Arizona Health Care Cost Containment System (AHCCCS) seeks an Accounting Supervisor 1 to manage financial operations, analyze funding for manual invoices and inter-agency transfers, and improve workflows to ensure timely reconciliations.

You will oversee accounting staff, ensure payments and reports are completed on schedule, and collaborate with other agencies to maintain system integrity and accurate financial data.

Qualifications

• Minimum: Bachelor's degree in accounting or related field and one year experience at the Accountant 4 level or equivalent.
• Preferred: Master’s Degree in Business Administration or Accounting.

Responsibilities

• Analyze, review, and reconcile system payments to ensure timely disbursement of payments and recording of expenditures.
• Run Cognos and journal accounting downloads to summarize expenditure/revenue data elements.
• Provide supervision, training, and monitoring of accounting staff for accuracy of work.
• Collaborate with GAO and other agencies to fix processing errors and ensure timely payments.
• Analyze large data sets to reconcile processes and move aged invoices between budget years.
• Respond to health plan and provider inquiries and update health plans in AZ360.
• Monitor call center reports to identify training needs and track misdirected calls.
• Oversee sub funds reconciliations for DES/DD revenues and expenditures.

Skills

Financial analysis

Communication

Interpersonal skills

Organizational skills

Supervisory skills

Education

Bachelor's degree in accounting or closely related field

Master’s Degree in Business Administration or Accounting

Tools

PMMIS

AZ360

Cognos

Mainframe

Info Advantage

Data Warehouse

Job description

AHCCCS

Arizona Health Care Cost Containment System

Accountability, Community, Innovation, Leadership, Passion, Quality, Respect, Courage, Teamwork

The Arizona Health Care Cost Containment System (AHCCCS), Arizona’s Medicaid agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility.

AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry.

Come join our dynamic and dedicated team.

Accounting Supervisor 1

Job Location:

Address: Division of Business and Finance (DBF)

150 N. 18th Ave., Phoenix, Az 85007

Posting Details:

Must Reside in Arizona.

Salary: $70,000 - $80,465

Grade:22

FLSA Status: Exempt

Closing Date: Open Until Filled

This is primarily an in-office position. Employees may be eligible to work from home up to two business days per week, with the remaining days expected to be worked on-site.

Job Summary:

The Division of Business and Finance (DBF) is looking for a highly motivated individual to join our team as an Accounting Supervisor 1. Responsible for financial operations by analyzing and reviewing the available funding for processing of manual invoices, payments, and both Inter and Intra agency transfer. Develop and implement new processes and procedures to enhance workflow and productivity in order to ensure that all payments and reconciliations are processed within scheduled time frames.

Oversee, monitor, and train accounting staff to ensure that all health plans and provider’s payments and reports are finalized in a timely manner. Analyze and review the available funding for processing of manual invoices, payments, and both Inter and Intra agency transfers. Manage and oversee sister agencies’ reconciliations of their sub funds for revenues and expenditures. Develop and implement new processes and procedures to enhance workflow and productivity in order to ensure that all payments and reconciliations are processed within scheduled timeframes.

This is primarily an in-office position. Employees may be eligible to work from home up to two business days per week, with the remaining days expected to be worked on-site.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Major duties and responsibilities include, but are not limited to:

• Analyze, review, and reconcile system payments as well as supplemental programmatic payments to health plans and health care providers from PMMIS (Prepaid Medical Management Information System) to AZ360, the State accounting system to ensure system integrity and timely disbursement of payments and recording of expenditures. Collaborate with Dept. of Administration General Accounting Office (GAO) regarding any processes that have not successfully run or that reject such as JVFT process or items on the AD Exception report.
• Run Cognos and journal accounting downloads to summarize expenditure/revenue data elements reconciliations and management requests. Enhance existing reports that can assist division to analyze and assist with monthly financial reviews.
• Provide supervision, training, and monitor the accuracy and quality of all work products including direct supervision of accounting staff.
• Collaborate with Dept. of Administration General Accounting Office and Provider Registration to fix vendor conversion/modification errors for system integrity, timely payments, and 1099s.
• Analyze and manipulate large volume of data to reconcile the JVFT process when they are not run successfully, as well as moving aged invoices from one budget year to another.
• Research and respond to health plan and FFS provider Service Now ticket inquiries, and requests. Enter new or update health plans in AZ360.
• Monitor and Run Call Center reports to identify problem areas for training and evaluations, as well as to track misdirected calls that belong to other divisions.
• Monitor the management of sister agency sub fund for DES/DD reconciliation of revenue and expenditures.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Principles, concepts, practices, methods and techniques of government accounting and fiscal management (GAAP, GAAS), AHCCCS rules and regulations
• Rules and regulations and processing of all administrative claims as outlines under the State of Arizona Accounting Manual
• Complex knowledge of the Federal funding process related to programmatic expenditures including knowledge of the applicable Code of Federal Regulations (CFR’s)and the Cash Management Improvement Act (CMIA)
• Mainframe, PMMIS, AZ360, Info Advantage, Cognos, and Data Warehouse in order to research provider’s payments and remittances as well as large volume of data downloads
• Comprehensive knowledge of reconciliation processes
• Microsoft Office applications including, Excel, Word and Access database and Google Suite

Skill in:

• Analysis and interpretation of financial data and accounting systems
• Oral and written communication
• Interpersonal relationships as applied to individuals associated with this agency, other State agencies and healthcare providers
• Organizational skills
• Supervisory techniques related to organization and management of staff workers and supervisory personnel

Ability to:

• Resolve problems and questions from management, peers, and subordinate staff regarding work processes, policies, and organization or methods of financial data compilation and reporting
• Write reports summarizing financial data compilation, interpretation, and analysis
• Write procedures for work assignments
• Work effectively and efficiently in a high paced continuously changing environment with frequent interruptions
• Analyze and research problems independently, determines the nature of the problem and provides resolutions
• Perform multiple tasks and meet established timelines as well as coordinate various assignments and establish priorities
• Provide quality customer service

Qualifications:

Minimum:

• Bachelor's degree in accounting or a closely related field and one year experience at the Accountant 4 level or equivalent.

Preferred:

• Master’s Degree in Business Administration or Accounting.

Pre-Employment Requirements:

• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child. Learn more about the Paid Parental Leave pilot program here.
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Lifetime Pension Benefit Program

• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program

• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing [e-mail].
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.