Accounting Supervisor

Mass; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Mass is seeking an Accounting Supervisor/Accountant V for the Office of Administration & Finance in the Rental Assistance division. The role focuses on financial management, federal and state program compliance, and MOSAIC coordination to support budgeting, reporting, and audits.

The position oversees voucher management systems and financial applications while coordinating with program staff, auditors, and sub-recipients to ensure accurate financial operations and timely reporting.

Qualifications

Responsibilities

• Provides technical assistance to assigned programs and staff on universal requisitions, travel reimbursements, and general accounting procedures.
• Evaluates grantees for financial compliance and timely fund expenditure through review of quarterly reports, budget amendments, and drawdown requests.
• Assists in establishing annual spending plans and maintenance of program budgets in MOSAIC, Yardi, LOCCS, and Fed-VPS; liaises with OAF on issues.
• Provides supervision to one direct report and coordinates with auditors; ensures cross-training across division staff.
• Analyzes financial documents to determine auditee risk; conducts on-site and desktop monitoring of sub-grantees; coordinates annual monitoring.
• Assists with contract preparation, review, and payment documentation; resolves issues with sub-recipients and vendors.

Tools

MOSAIC

Yardi

LOCCS

Fed-VPS

MRVP/R.A.P.S. Database

Job description

The Executive Office of Housing and Livable Communities ( EOHLC) is seeking an Accounting Supervisor/Accountant V in the Office of Administration & Finance/Rental Assistance!

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW

The Accounting Supervisor provides support to the Rental Assistance Finance Manager in the financial management and compliance of its federal programs and initiatives. Primary tasks include the administration of fiscal grant management of federal and state programs, initiatives and fiscal monitoring of all federal programs and state programs. In addition, the Accounting Supervisor provides support to the Finance Manager in budgeting, accounting/reporting, maintenance of compliance and internal control standards of the division's programs, acts as Massachusetts Management Accounting and Reporting System (MOSAIC) liaison with Executive Office of Housing and Livable Communities (EOHLC) Office for Administration and Finance (OAF), provides technical assistance to staff on MOSAIC-related issues, and conducts sub-grantee monitoring.

The supervisor oversees the management of EOHLC's Voucher Management System and the financial application, Yardi, MRVP/R.A.P.S Database, Fed-VPS (Fed-Voucher Payment System) that Rental Assistance uses to manage the advances made to our sub-recipients. The Accounting Supervisor works closely with the Division's program supervisors and assists them with contract preparation, submission and review.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

• 1. Technical Assistance: Provides technical assistance to assigned programs. Examples include federal program such as Moving to Work (MTW), Family Unification Program (FUP), Veteran Affair Supportive Housing (VASH), Five Year Mainstream (MS5), Emergency Housing Vouchers (EHV), Moderate Rehabilitation (MRB) , Foster Youth To Independence (FYI), Stability Vouchers (STV), Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP) Department of Mental Health Vouchers (DMH). Participates and speaks on fiscal issues at trainings held by program staff. Provides general technical assistance to division staff on universal requisitions, travel reimbursements, and other general accounting procedures and policies.
• 2. Evaluation: Evaluates assigned grantees for financial compliance and ability to expend funds in a timely manner through review and analysis of various financial documents including but not limited to quarterly reports, budget amendments, drawdown requests, Single Audit and close out reports, etc. Issue letters of findings and recommendations where applicable and follow up appropriately. Process payment vouchers.
• 3. Support/Assist: Provides support to the Finance Manager in establishing the division's annual spending plan, maintain division's program budgets/amendments and the disbursements of funds in MOSAIC, Yardi, Line of Credit Control System (LOCCS) and Fed-VPS (Fed-Voucher Payment System, MRVP/R.A.P.S Database. Act as liaison with Office for Administration and Finance (OAF) on error resolution, issues, documentation, etc. Provides support to the Finance Manager and division program managers on issues relating to the agency's annual Single Audit or program monitoring that are conducted annually for all subrecipients. Assists the Finance Manager with the Financial Data Schedule (FDS) Annual Reporting, provides documentation and necessary Commonwealth Information Warehouse (CIW) reports for the FDS report. Assists with the Schedule of Expenditures of Federal Awards (SEFA) reconciliation and maintains the Division's Operating Statement.
• 4. Supervision & Coverage: The Accounting Supervisor provides guidance and supervision to one direct report. They oversee the activities of the Section 8 special fee accountant consultant and coordinate the relationship with our auditors. All division fiscal/accounting staff receive and provide cross training and gain knowledge of other division programs to provide coverage due to funding increases/decreases with the division's programs, and staff vacancies.
• 5. Review & Analysis: Analyzes various financial documents and reports to determine auditee risk status. Conducts on site and desktop reviews of assigned grantees or oversees monitoring of sub-grantees performed by division accountants. Recommends corrective actions and follows through until all issues are resolved. Coordinates the annual monitoring process of assigned programs.
• 6. Contracts: Ensures that sufficient funds are available in MOSAIC. Assists program employees with contract preparation. Reviews contracts and prepares payment documents for approval by Finance Manager. Resolves issues with sub-recipients and vendors.

PREFERRED QUALIFICATIONS:

Knowledge of the Housing Cho