Accounting Specialist - Headquarters

Texas Bay Credit Union; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Texas Bay Credit Union is seeking an Accounting Specialist in Houston to support financial management and operations. The role involves maintaining accounting records, preparing reports, reconciling accounts, and processing payments with strict adherence to policies.

Responsibilities include month-end closings, vendor payments, payroll processing, and handling cash transfers while ensuring accuracy and compliance across departments.

Qualifications

• High school diploma or GED required; accounting courses preferred.
• 1–3 years of related accounting experience.
• Proficient in MS Office with strong spreadsheet skills.

Responsibilities

• Perform daily account reconciliation and balancing.
• Review and process A/P invoices and vendor payments.
• Process and remit payroll and related tax filings.
• Handle month-end closings and data entry in the GL.
• Audit and verify wire, ACH, and cash-related transactions.

Skills

Attention to detail

MS Office

Analytical thinking

Communication skills

Education

High school diploma or GED

Accounting courses preferred

Tools

QwickRate

TranzCapture / Catalyst

Ascensus

Core system

Job description

Location 12650 N Featherwood Dr, Houston, TX 77034

Primary Job Function

In order to help Texas Bay Credit Union (TBCU) stand out as a leading financial institution the Accounting Specialist is responsible for supporting the financial management and operations of the credit union through maintenance of accounting records and reports.

Essential Duties and Responsibilities

Not all duties listed below will be assigned to one person as they will be distributed amongst the team members. Everyone is expected to be cross trained on essential duties and responsibilities listed below.

• Perform basic accounting duties in accordance with standard procedures and under moderate supervision.
• Perform daily account reconciliation and balancing to minimize outstanding outages on a variety of general ledger accounts. Be able to understand, research, and explain account fluctuations. Make adjusting entries to the general ledger as appropriate. Communicate and follow up with other departments as necessary.
• Review and process travel and expense reimbursements as received. Ensures that employees adhere to company policies regarding allowable expenses for reimbursement.
• Assist staff with month-end closings, i.e. data entry, reconciliation of accounts, error corrections, etc.
• Review and prepare A/P invoices to ensure timely payment including verification of proper authorization. Prepare checks/electronic payments and verify payment has been posted accurately. Follow up with vendors and staff on pending items and elevate unresolved issues timely. Maintain vendor files to ensure accurate and timely preparation of MISC-1099s.
• Set up, run, and maintain all fixed asset items in the Accounting system including data input, assigning fixed asset life and depreciation method, performing annual inventory audit and generating reports. Identify and process expenses that qualify as prepaid/deferred expenses.
• Process and validate Automated Clearing House (ACH) origination files to ensure all transactions are accurately entered and released in the ACH system, adhere to Automated Clearing House (ACH) procedures, review ACH system/reports and process accordingly.
• Process share drafts and returns.
• Process returned items as received, ensuring items are reversed from member accounts and all corresponding letters are sent the same day. Keeps Compliance/Asset Recovery aware and updated on any possible fraud situations.
• Review Advance Check Notification reports and member accounts to determine appropriate account holds and sending notifications to members.
• Process and approve mobile deposit capture items for payment and fraud prevention.
• Review, approve, reconcile ITM/ATM transactions including reviewing system generated reports, researching and identifying discrepancies/outages, and posting appropriate journal entries.
• Process and remit Federal Backup Withholding as required and assist in preparing annual Form 945.
• Process security officer's payroll, including reviewing/verifying timesheets and issuing checks.
• Process SEG payrolls as received, including proofing the payrolls, inputting data to the payroll system, loading/posting files to the core system, reviewing the payroll general ledger account and payroll reports for accuracy.
• Review New Member Shared Branch Activity Report for suspicious/fraudulent activity, and notifying Accounting Manager and Compliance department of any suspicious activity.
• Process and verify incoming and outgoing domestic/foreign wire transfers. Ensure adherence to credit union and regulatory requirements to ensure compliance and prevent fraud.
• Post interest payments received from various investments, including verifying the interest payment account daily, and posting payments in QwickRate system to the appropriate investment account and maintaining safekeeping receipts.
• Review/approve ECM payments, including verifying member information and approving/denying payment, as well as processing payment reversals to members’ accounts.
• Scan deposited checks/bonds through Catalyst Corporate FCU-TranzCapture for items not processed through image clear file.
• Support various functions, including processing check copy requests, stop payment requests, ODP/NSF refunds, check order refunds, check forgery disputes, ACH disputes, etc.
• Process deceased account requests.
• Process legal items as received, i.e. subpoenas, liens, freezes, levies, orders granting turnover, releases, etc.
• Responsible for administering the IRA program by working with Ascensus to ensure compliance with the program, reviewing transactions to ensure proper coding and paperwork is completed, processing pre-authorizations for periodic payments, and processing IRA annual tasks (i.e. RMD distributions, tax reporting, withholding notices, etc).
• Responsible for mail/branch run from Fuqua to Featherwood office daily.
• Handle inquiries/questions from employees, members, and vendors.

Other Duties and Responsibilities

• Play an active part in helping credit union teams function smoothly and efficiently.
• Stay alert to potential problems and propose changes to policies and programs.
• Back-up other coworkers as needed.
• Perform other duties as assigned or needed.
• As an employee of a Essential Business (as defined by Texas's Executive Order GA 14), employees are expected to continue to report to work as scheduled during state issued emergency declarations.
• Comply with all federal, state, and local regulations

Required Knowledge

• A high school education or GED
• Any college level Accounting courses preferred
• One year to three years of similar or related experience
• Completion of required training courses
• Proficient in MS Office and computer skills

Required Abilities

• Attention to detail and strong organizational skills
• Critical thinking skills
• Strong verbal and non-verbal communication skills
• Must be self-motivated and a quick learner
• Must be able to multi task and work well in a fast-paced environment
• Demonstrate all Texas Bay Core Values
• Demonstrate the ability to maintain confidentiality and exercise discretion

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The employee is regularly required to walk, sit, reach with hands and arms, kneel, talk, hear, and climb stairs. The employee must occasionally lift and/or move 10-15 pounds. This position requires viewing of computer monitor for extended lengths of time and travel to and from all credit union offices.

Disclaimer

The above information on the description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.