Accounting Specialist

Arizona State University; Tempe (AZ); Hybrid; USD 23,000 - 33,000; Full time

Job summary

Arizona State University seeks an Accounting Specialist to support supplier onboarding and maintenance. You will ensure supplier information is accurate, complete, and compliant while maintaining master files and responding to inquiries.

Responsibilities include VAT and tax document validation (W-9/W-8BEN), collaborating with internal teams, and using tools like PaymentWorks and Workday. The role offers hybrid work at Tempe campus and a pay rate of $20.41/hour.

Qualifications

• High School Diploma and three years of experience or equivalent combination.
• Experience reviewing supplier records and tax documentation (W-9, W-8BEN, W-8BEN-E).
• Experience with PaymentWorks and Workday in vendor/supplier management.
• Proficiency with Microsoft Excel and Word.
• Strong communication and teamwork abilities.

Responsibilities

• Review and process new supplier records and maintain the master supplier file.
• Review documents related to supplier setup for appropriateness and completeness.
• Perform daily validation of supplier tax IDs to IRS TIN matching system and OFAC.
• Respond to inquiries in a timely and professional manner.

Skills

Communication skills

Teamwork

Education

High School Diploma

Tools

PaymentWorks

Workday

Excel

Word

Job description

## Accounting SpecialistApply: Hybrid: Campus: Tempe: Full time: Posted Today: End Date: October 23, 2026 (14 days left to apply): JR127951**Job Profile:**Accounting Assistant 3 Non-Exempt**Job Family:**Accounting**Time Type:**Full time**Apply before 11:59 PM Arizona time the day before the posted End Date.****Minimum Qualifications:**High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.**Job Description:**Responsible for supporting the supplier onboarding and maintenance process by ensuring supplier information and documentation are accurate, complete, and compliant with applicable requirements. This position maintains the integrity of the organization’s supplier records, performs required supplier validations and screening, and provides timely support to internal and external inquiries related to supplier records. Pay rate: $20.41 per hour.Applicant must be eligible to work in the United States; ASU Financial Services will not be a sponsor for this position. **Essential Duties:*** Review and process new supplier records and maintain the master supplier file.* Review and determine the appropriateness of various documents related to supplier setup.* Complete daily validation of supplier taxpayer identification numbers to the IRS TIN* matching system and the Office of Foreign Assets Control System.* Review the master file to validate data accuracy and completeness.* Respond to inquiries in a timely and appropriate manner. **Desired Qualifications:*** Experience with PaymentWorks and Workday, preferably in a vendor or supplier management environment.* Demonstrated ability to communicate effectively and professionally* Experience reviewing and processing tax documentation, including W-9, W-8BEN, and W-8BEN-E forms.* Evidence of effective communication skills.* Proficiency with Microsoft Office Suite, particularly Excel and Word.* Demonstrated commitment to teamwork and collaboration, with the ability to build positive working relationships and contribute effectively toward shared goals. **Working Environment:*** Working in an office setting with computers.* Sit or stand for extended periods of time and use hands/fingers for repetitive motions.**Department Statement:**Financial Services serves the university community in a professional, accessible, customer-focused, efficient and innovative manner by timely processing financial transactions and provides accounting, financial management reporting, financial system training, and treasury management services.**Driving Requirement:**Driving is not required for this position.**Location:**Campus: Tempe**Funding:**No Federal Funding**Instructions to Apply:**Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:* Cover letter* Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. **Important:** Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete. **ASU Statement:**Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. **Notice of Availability of the ASU Annual Security and Fire Safety Report:**In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASUCompensation Estimator**Employment Verification Statement:**ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.**Background Check Statement:**ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.**Fingerprint Check Statement:**This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.