Accounting Specialist

State of North Carolina; North Carolina; Hybrid; USD 31,000 - 49,000; Full time

Benefits offered by this job

Hybrid work option

State Health Plan / Employee Benefits

Paid vacation and leave

Job summary

State of North Carolina is seeking an Administrative Associate I (S) to support the Operations Unit of the NC State Laboratory of Public Health. The role handles accounts payable/receivable, deposits, fixed assets, travel documentation, and invoicing in a structured financial workflow.

The position is on-site with two teleworking days weekly and reports to the Accounting Supervisor. Heralded by strong MS Office skills and NCFS familiarity, this role is federally funded and offers hybrid work.

Qualifications

• Minimum education: High school diploma or GED or equivalent experience.
• Preference for experience with accounts payable/receivable and financial reconciliations.
• Strong communication and organizational skills required.

Responsibilities

• Process accounts receivable: record payments, update logs, support timely receipt collection.
• Process accounts payable: validate invoices, prepare payment documents, ensure correct coding.
• Reconcile invoices with purchase orders by coordinating with vendors and staff.
• Resolve invoice discrepancies by reviewing documentation and coordinating corrective steps.
• Track fixed assets and maintain asset documentation.
• Support receipt-collection efforts, including Medicaid and other payments.
• Prepare deposits and travel reimbursements with proper records.
• Process newborn screening invoices and monthly laboratory invoices.

Skills

Microsoft Office (Excel, Word, Outlook

Accounts payable

Accounts receivable

Invoice reconciliation

Deposit processing

Travel reimbursements

Newborn invoicing

NCFS experience

Education

High school diploma or GED

Equivalent combination of education and experience

Tools

North Carolina Financial System (NCFS)

Accounting software

Job description

Agency

Dept of Health and Human Services

Division

Public Health

Job Classification Title

Administrative Associate I (S)

Position Number

60041226

Grade

NC01

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Accounting Specialist supports the Operations Unit of the NC State Laboratory of Public Health by performing a full range of accounting tasks that contribute to accurate financial processing and daily operational continuity. It carries out accounts payable, accounts receivable, deposit preparation, fixed asset tracking, travel documentation, and invoicing within a structured financial workflow.

This role coordinates with vendors, warehouse and receiving staff, and the Purchasing Agent to reconcile invoices and resolve discrepancies. It also partners with a Lead Accounting Specialist and a Grants, Contracts, and Purchasing Coordinator to support laboratory billing, receipt collection, and other financial transactions. This on-site role reports to the Accounting Supervisor and includes two teleworking days per week.

Key Duties Include:

• Process accounts receivable transactions by recording payments, updating logs, and supporting timely receipt collection.


• Execute accounts payable tasks through validating invoices, preparing payment documents, and ensuring correct financial coding.


• Reconcile invoices against purchase orders through coordination with vendors, warehouse staff, and the Purchasing Agent.


• Resolve invoice discrepancies by reviewing documentation, communicating with relevant parties, and applying corrective steps.


• Track and manage fixed assets by maintaining inventories and updating asset documentation.


• Assist receipt-collection efforts, including Medicaid and other fee-based payments, by monitoring incoming funds and supporting follow-up actions.


• Prepare deposits by verifying account and cost-center details and submitting completed documentation for processing.


• Support travel-related administrative functions by preparing authorizations, processing reimbursements, and maintaining required records.


• Process and send Newborn Screening invoices and credits on a monthly cycle.


• Generate and process daily laboratory invoices to maintain consistent billing operations.

Knowledge Skills and Abilities/Management Preferences

_ Salary Grade Range: $31,200.00 - $48,810.00 _

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Intermediate proficiency using Microsoft Office applications to create precise Excel spreadsheets, prepare clear written materials in Word, and manage structured email communication in Outlook.


• Demonstrated experience completing accounts payable tasks through validating invoice details, preparing payment entries, and supporting timely financial processing.


• Demonstrated experience managing accounts receivable workflows by recording payments, maintaining accurate logs, and supporting consistent receipt collection.


• Applied experience entering, tracking, and reconciling financial data within the North Carolina Financial System (NCFS) or a comparable accounting platform.


• Proven experience coordinating financial task workflows by collaborating with team members and maintaining clear communication with internal and external stakeholders.

This Position Is 100% Federally Funded

This Position Is Eligible For A Hybrid Work Option

About the NC Division of Public Health (DPH):

The NC Division of Public Health works to promote and contribute to the highest possible level of health for the people of North Carolina. Our entire statewide system of public health has dedicated professionals who carry out our mission every day through a wide range of essential and activities touching the lives of everyone in our state.

About the North Carolina State Laboratory of Public Health (NCSLPH):

The State Laboratory of Public Health (SLPH), we provide medical and environmental laboratory services such as testing, consultation, and training, to public and private health provider organizations responsible for the promotion, protection, and assurance of the health of North Carolina citizens. SLPH serves the entire state as a reference laboratory for difficult, unusual, or otherwise unavailable laboratory procedures and assist in the development, evaluation, and standardization of medical and environmental laboratory testing procedures. We provide training and consultation to improve and assure quality services in other laboratories and certify milk and water laboratories and milk analysts. We test for Acanthamoeba to Zika and everything in between!

Visit our website at http://slph.ncpublichealth.com to learn more.

Campus Amenities and Benefits at the State Laboratory of Public Health:

• 220,000 square feet state-of-the-art facility


• Plentiful Free Parking


• Easy access to highways (70, 40 and 440), NC Museum of Art, Umstead State Park, healthcare providers, and shopping centers


• Proximity to globally and nationally ranked universities (NC State, UNC-Chapel Hill, Duke)


• Fitness area with exercise equipment, classes, and wellness activities


• Weekly Food Trucks


• Car Cleaning and Detailing Services On-site bimonthly


• Annual Flu Shot Clinic for Employees and Families


• Monthly and quarterly career development classes, including opportunities for traveling


• Library of academic journals and materials on-site


• Employee Engagement and Staff Development Activities


• NCSLPH Employee Recognition Programs


• State Health Plan and State of NC Employee Benefits

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit the website for State Benefits.

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employerthat embraces an Employment First philosophy, which consists of complying with all federallaws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Contact Information

If there are any questions about this posting, please contact Talent Acquisition at [e-mail]. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma

OR

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.