Accounting Specialist

Nacba; Holly Springs (NC); On-site; USD 47,000 - 58,000; Full time

Job summary

The Town of Holly Springs is seeking an Accounting Specialist to support the Finance Department with technical accounting tasks, including cash collections, revenue recognition, accounts payable, and payroll. The role requires producing journal entries, reconciling ledgers, and supporting audit documentation.

Under supervision, you will analyze financial data, ensure compliance with policies, and assist in resolving inquiries.

Qualifications

• Knowledge of governmental accounting GAAP and auditing methods, procedures, and financial practices.
• Knowledge of local, State, and Federal regulations related to department programs and operations.
• Ability to interpret and analyze accounting data.
• Ability to analyze transactions and make correcting entries.
• Maintain accurate records of assigned activities and operations.
• Interpret and implement local policies and procedures; written instructions and regulations.
• Time management to prioritize a high volume of work.
• Clear, concise English communication in writing and speaking.
• Prepare and maintain concise records and reports.
• Apply sound judgment and discretion in duties and regulations.

Responsibilities

• Analyze, verify, track, and maintain accounting records for cash and revenue collection and reconciliation.
• Process and audit departmental deposits for validity and accuracy.
• Prepare complex journal entries and financial reports as required.
• Reconcile assigned general ledger accounts.
• Support Accounts Payable and Payroll functions and back-up as needed.
• Produce audit documentation and reports on request.
• Assist staff with accounting inquiries and issues.
• Audit petty cash at various Town locations.

Skills

GAAP knowledge

Accounting data analysis

Record keeping

English communication

Discretion and confidentiality

Education

Associate degree in accounting

Tools

Microsoft Excel

Job description

POSITION SUMMARY

The Town of Holly Springs is searching for a Accounting Specialist to serve in the Finance Department. Under general supervision, this position performs technical accounting duties involving the accounting, recording, processing, and reporting of cash collections, revenue recognition, accounts payable, payroll, and other technical accounting functions; reviews, research, reconciles and assures the accuracy of the ledgers and accounts.

SUPERVISORY RELATIONSHIPS

Reports to the Accounting and Finance Manager. Works independently with general guidance from the Accounting and Finance Manager to ensure coordination of objectives and priorities of the department. Incumbent has no supervisory responsibilities.

The work schedule is business hours with occasional evenings and weekends. The approximate starting annual salary is $52,758.23 (Grade G).

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

1. Analyzes, verifies, tracks, and maintains accounting records used in cash and revenue collection and reconciliation, in compliance with all applicable policies, procedures, rules and laws.
2. Processes and audits departmental deposits for validity and accuracy.
3. Files and maintains backup documentation for Town bank deposits.
4. Reviews reports prepared by others for accuracy and completeness.
5. Prepares complex journal entries and financial reports as required for various purposes.
6. Monitors and analyzes employee benefit and other vendor invoices for accuracy, investigates and corrects errors, reconciles to Town records, and prepares corresponding journal and cash disbursement entries.
7. Reconciles assigned general ledger accounts.
8. Retrieves and sorts incoming mail.
9. Supports the Accounts Payable function by verifying TINs, entering and maintaining vendor files, reconciling vendor payments and other related tasks.
10. Supports the Payroll function by analyzing and reconciling payroll and time records.
11. Serves as back-up to the Accounts Payable and Payroll functions.
12. Processes Accounts Payable invoices.
13. Performs other technical accounting activities and assists in analyzing and maintaining other general ledger accounts.
14. Produces requested audit documentation, spreadsheets, statistics, and reports.
15. Interprets fiscal policy for own use.
16. Assists staff in solving, or personally responds to, inquiries and accounting issues.
17. Audits petty cash at various Town locations.
18. Completes special projects as assigned by the Accounting and Finance Manager and Finance Director.
19. Other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

• ?Knowledge of governmental accounting GAAP and auditing methods, procedures, and financial practices.
• ?Knowledge of the Town and Department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
• ?Ability to assist in interpreting and analyzing accounting data
• ?Ability to analyze transactions and reports and make appropriate correcting entries
• ?Ability to establish and maintain accurate records of assigned activities and operations.
• ?Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• ?Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• ?Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• ?Ability to think quickly, maintain self-control, and adapt to stressful situations.
• ?Knowledge of current office practices and procedures.
• ?Knowledge of computer software consistent for this position.
• ?Ability to perform mathematical calculations required of this position.
• ?Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
• ?Skill in researching and understanding complex written materials.
• ?Ability to prepare and maintain accurate and concise records and reports.
• ?Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• ?Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• ?Ability to handle sensitive interpersonal situations calmly and tactfully.
• ?Ability to maintain professionalism at all times.
• ?Ability to maintain effective working relationships with individuals within and outside the organization.
• ?Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
• ?Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching, or crawling and reaching with hands and arms.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Hearing is required to perceive information at normal spoken word levels.
Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
Work has no exposure to adverse environmental conditions.
Work is generally in a moderately noisy office setting.

MINIMUM REQUIRED QUALIFICATIONS

• Associates degree from an accredited college or university in accounting or closely related field.
• Two (2) years’ experience in governmental accounting, finance, accounting, or auditing. An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job will also be considered.
• Proficiency in Microsoft Excel

OTHER REQUIREMENTS

• Must pass background and criminal history checks.