Accounting Specialist

Alpha Delta Pi; Atlanta, Northern (GA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Alpha Delta Pi in Atlanta, GA seeks an Accounting Specialist to manage daily accounting operations for the sorority and affiliated entities. You will oversee accounts receivable, billing, cash management, and reconciliations, ensuring accurate financial reporting and compliance with nonprofit standards.

Collaborating with the Director of Finance/Controller, you will support budgeting, audit coordination, and month-end close, while maintaining strong controls and professional service to

Qualifications

• Bachelor’s degree required; advanced degree or relevant experience preferred.
• Minimum of 3 years accounting experience with AR and reconciliations.
• Strong knowledge of GAAP and nonprofit accounting principles.
• Experience preparing financial statements and managing month-end close.

Responsibilities

• Manage day-to-day accounting operations with timely processing.
• Post daily deposits and payments from multiple sources; handle refunds.
• Handle iMIS batch postings and reconciliations in accounting software.
• Post, reconcile, and report programming and event income.
• Record loan payments in the consolidated amortization spreadsheet.
• Support month-end close tasks and financial analyses.
• Assist with annual audit preparation and internal controls.

Skills

Accounts receivable

Billing

Cash management

Revenue reconciliations

Month-end close

GAAP knowledge

Excel

Education

Bachelor’s degree

Advanced degree/experience preferred

Tools

iMIS

Accounting software

Microsoft Excel

Job description

Full Time Atlanta, GA, US

Supervisor: Director of Finance/Controller

Department: Operations

Team: Finance

Primarily Collaborates With: Executive Office Staff Teams, Members, Volunteers, Chapters

Position Type: Full-time, Exempt

Accounting Specialist

GENERAL DESCRIPTION

The Accounting Specialist supports the day-to-day financial operations of Alpha Delta Pi Sorority, Alpha Delta Pi International Housing, and ADPi Properties ensuring the integrity of accounting records, compliance with nonprofit accounting standards, and the timely delivery of accurate financial reporting. Working closely with the Director of Finance/Controller, this role manages the day-to-day accounting activities of accounts receivable, billing, cash management, and revenue account reconciliations.

This position supports accounting operations, financial reporting, budgeting, internal controls, cash management, audit coordination, and regulatory compliance while providing responsive and professional service to internal and external stakeholders.

DUTIES PERFORMED

Accounting Operations & Financial Reporting

• Manage assigned day-to-day accounting operations, ensuring accurate and timely processing of all tasks
• Manage the posting of all daily deposits and payments received from electronic receipts, cash, check, ACH and cash equivalents, including any required refunds and reversals
• Manage the daily iMIS batch postings and reconciliations into the accounting software
• Manage the posting, reconciliation, and reporting of all programming and event income ( ReMember Dues, Badge Orders, event registrations, and other items sold)
• Manage the posting and recording of all loan payments in the consolidated loan amortization spreadsheet
• Responsible for taking weekly check deposit to the local Truist branch for deposit
• Manage assigned month-end close tasks
• Perform account reconciliations and investigate variances
• Maintain detailed and accurate documentation for all posted and processed transactions
• Support financial analysis and reporting for Executive Office leadership
• Manage major billing cycles (Monthly rent)
• Support the preparation of the organization's annual audit

Systems Integration and Process Improvement

• Play a supporting role in implementation, maintenance, and ongoing support for new financial systems
• Identify opportunities to improve accounting processes, controls, reporting, and workflows, and assist with implementing approved improvements
• Maintain accurate accounting policies, procedures, and documentation
• Partner with colleagues across Finance, Information Technology, Data, and other functions to improve the accuracy and efficiency of financial information

Organizational Collaboration

• Support special projects, strategic initiatives, and organizational planning efforts
• Serve as a backup to Finance team functions to support continuity of operations
• Perform other duties as assigned

SUGGESTED BACKGROUND AND EXPERIENCE

• Bachelor’s degree required; advanced degree or relevant professional experience preferred.
• Minimum of 3 years of accounting experience working with accounts receivable and account reconciliations.
• Strong knowledge of GAAP and nonprofit accounting principles.
• Experience preparing financial statements and managing month-end and year-end close processes.
• Advanced proficiency in Microsoft Excel and financial management software.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills .
• Ability to manage multiple priorities while meeting deadlines.
• Demonstrated commitment to confidentiality, accuracy, and ethical financial practices.
• Experience with budgeting, forecasting, and financial analysis.
• Experience leading or partnering with functions such as information technology and/or data analytics preferred.
• Knowledge of Alpha Delta Pi preferred. Experience in a membership-based, volunteer-driven, or higher education environment preferred.

Expectations and Competencies

Our Culture Principles guide how we work together every day to fulfill Alpha Delta Pi’s mission. We expect every team member to embody these principles, supporting one another and contributing to our shared goals.

• Responsibility and Ownership: Takes initiative, works independently, and follows through on commitments. Maintains confidentiality and demonstrates accountability in daily work.
• Courage and Confidence: Brings a positive, solution-oriented mindset. Navigates change with resilience, responds to feedback openly, and makes confident, values-based decisions.
• Gratitude and Fun: Models optimism and appreciation in daily interactions. Celebrates accomplishments and helps create an energizing team environment.
• Humility: Seeks input, listens actively, and prioritizes collaboration. Acknowledges growth areas and takes action to improve.
• Integrity: Aligns words and actions with Alpha Delta Pi’s mission and values. Upholds ethical standards and maintains professionalism in all relationships.
• Connection: Builds respectful, inclusive relationships with staff, volunteers, and partners. Promotes a sense of pride and belonging in Alpha Delta Pi.
• Excellence: Manages responsibilities with organization and attention to detail. Maintains high standards of efficiency, conduct, and ongoing professional growth.

Employment Location

This position is based at Alpha Delta Pi’s Executive Office in Atlanta, GA. Remote employment will not be considered