Accounting Specialist

SVM; San Jose (CA); On-site; USD 68,640 - 95,000; Full time

Benefits offered by this job

Medical / Dental / Vision Insurance

401k with Employer Contribution

Paid Holidays / PTO

Job summary

A leading mechanical contractor in San Jose is seeking an Accounting Specialist to support the Accounting Department with Accounts Payable and Accounts Receivable functions. This role involves invoice reconciliation, vendor communication, and multidepartment collaboration. Candidates should have 1-3 years of accounting experience, preferably in construction, and strong proficiency in Excel. The position offers a hybrid work environment and competitive salary ranging from $68,640 to $95,000 annually.

Qualifications

• 1-3 years of accounting experience required, within the construction industry preferred.
• Knowledge of construction accounting preferred.
• Intermediate proficiency in Microsoft Excel, with the ability to create and manipulate reports required.

Responsibilities

• Review and reconcile invoices against purchase orders.
• Work with vendors to resolve invoice discrepancies.
• Partner with project management to process monthly billings.
• Support the month-end close process and annual audits.

Skills

Attention to detail

Customer service skills

Communication skills

Time-management skills

Education

Bachelor’s Degree in Accounting

High school diploma or equivalent

Tools

Microsoft Excel

Job description

Are you detail-oriented and passionate about accuracy in accounting? Do you enjoy collaborating across teams while ensuring financial processes run smoothly?

As an Accounting Specialist, you will have the opportunity to support the Accounting Department with tasks related to Accounts Payable and Accounts Receivable. The Accounting Specialist will collaborate with multiple departments to ensure the accuracy of job costing and expenses, directly contributing to the financial success of our projects. This role requires strong attention to detail, accuracy, and a commitment to maintaining compliance and financial controls.

What you will do

• Review and reconcile invoices against purchase orders, collaborating closely with the purchasing team.
• Work with vendors to resolve invoice discrepancies and reconcile statements.
• Partner with the project management team to process monthly billings.
• Troubleshoot and resolve billing discrepancies.
• Prepare conditional and unconditional lien waivers for billings.
• Track vendor lien releases.
• Monitor and review the Accounts Receivable report, supporting collection of outstanding payments.
• Assist in improving efficiency within AP/AR functions in coordination with Purchasing, Project Managers, and the Service Department.
• Support the month-end close process, including tasks and annual audits as needed.
• Support the Accounting department with other tasks and projects as business requires.

Education, Skills & Experience

• 1-3 years of accounting experience required, within the construction industry preferred;
• Knowledge of construction accounting preferred.
• Bachelor’s Degree in Accounting preferred; High school diploma, general education degree or equivalent required.
• Intermediate proficiency in Microsoft Excel, with the ability to create and manipulate reports required.
• Excellent verbal and written communication skills a must.
• Strong customer service skills, with the ability to maintain a positive attitude a must.
• Well organized with strong time-management skills; ability to multi-task, work independently, and meet deadlines consistently required.
• Ability to handle sensitive information and confidential information with discretion required.
• Willingness to submit to a comprehensive background check required.

Compensation & Company Benefits Include

This is a hybrid, full-time, exempt position. The compensation for this role is $68,640 - $95,000 annually and is based on experience and skillset.

Health: Medical / Dental / Vision / Life & Disability Insurance / FSA

Well-Being: Robust Maternity & Paternity Leave / EAP / Paid Holidays / PTO / Sick Leave / Interactive Breakroom

Financial Wellness: 401k w/ Employer Contribution / Employee Referral Bonus / “Positive Pulse”

Community Investment: Volunteer Opportunities / Team Building Activities / Employee Activities

Physical Requirements

As an Accounting Specialist in the Mechanical Contracting Industry, there are certain physical requirements you should be aware of. These requirements ensure that you are capable of performing the necessary tasks safely and effectively. Reasonable accommodations may be provided to qualified applicants who may not be able to fulfil certain aspects of the role. The key physical requirements for this role are outlined below:

• This role may involve working at a desk, computer, or standing for prolonged periods of time.
• This role may be required to handle physical paperwork, files, office supplies, and using office equipment like a computer, mouse, keyboard, and calculators.
• While the role is predominantly desk-based, there might be instances where standing or moving around the office is required.
• This role does not typically involve heavy lifting, however lighting lightweight items such as files or other office supplies up to 50lbs might be required.

Who We Are:

At SVM, we are more than just a leading mechanical contractor specializing in design-build commercial HVAC, plumbing, piping, service/maintenance, and 24-hour emergency services. We’re a team dedicated to supporting the Bay Area, Sacramento, and Nevada regions with trusted expertise and an unwavering commitment to delivering exceptional experiences at every level.

Our success is built on a collaborative culture that values teamwork, innovation, and doing the right thing. We take pride in fostering an inclusive and welcoming environment where every team member feels supported, valued, and empowered to grow. At SVM, we believe our people are our greatest asset, and we prioritize their development, well-being, and success.

Our state-of-the-art fabrication facility reflects our dedication to quality and efficiency. By leveraging cutting-edge 3D design and manufacturing technology, we detail and fabricate ductwork, piping, and pre-skidded equipment to execute projects with precision and excellence.

At SVM, we don’t just focus on work—we focus on balance. We encourage a life-work approach that allows our team to thrive both personally and professionally. We are committed to helping our team members grow, stay curious, and work collaboratively to tackle any challenge. With the support of peers, managers, and executive leadership, our team is equipped to succeed and build meaningful careers.