Accounting Shared Service Manager

MILOS TEA COMPANY INC; Bessemer (AL); In loco; USD 90.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Employer-paid medical premiums

401K with company match

Life Insurance

Tuition reimbursement

Continuous learning opportunities

Parental leave

Volunteer time

Associate Assistance Program

Descrizione del lavoro

Milo’s Tea Company in Alabama seeks an experienced AP/AR leader to supervise and coach a team of accounting specialists. You will manage daily workflows, payment runs, and KPI reporting to support working capital goals.

This role emphasizes internal controls, collaboration with Purchasing and Budget owners, and participation in audits, while advancing process improvements and ERP/system enhancements including Sage X3.

Competenze

• Bachelor’s degree preferred in Accounting, Finance, Business Administration, or related field.
• 5+ years of experience in accounting operations, AP/AR, or shared services; 3+ years in a relevant area or 3+ years with advanced degree.
• Demonstrated experience managing direct reports.
• Strong leadership, coaching, and accountability for quality and service standards.
• Hands-on experience in high-volume AP/AR processes.
• Experience designing, documenting, and monitoring internal controls including segregation of duties.
• Advanced Excel skills for reconciliations, KPI reporting and root-cause analysis.
• Sage X3 experience is a plus; ERP systems knowledge required.
• Excellent written and verbal communication skills.

Mansioni

• Leads, develops, coaches, and manages the AP/AR accounting specialists.
• Oversees payment runs (ACH, check, wire) and ensures alignment with vendor terms.
• Monitors KPIs and prepares aging summaries for management.
• Establishes segregation of duties and control documentation.
• Partners with Purchasing, Receiving, and budget owners to reduce invoice exceptions.
• Supports annual financial statement audits and compliance reviews.
• Designs and maintains AP/AR policies, procedures, and training materials.

Conoscenze

Excel

Accounts Payable

Accounts Receivable

Leadership

Formazione

Bachelor's degree in Accounting

Strumenti

Sage X3

ERP systems

Descrizione del lavoro

Company OverviewMilo’s Tea Company is one of the fastest-growing beverage companies in the United States. Our culture and operations are built on the belief that we can make a difference in the world. That is why we put People First and strive to continually reduce our environmental impact on the planet. We leverage our world-class operations and decades-long distribution partnerships to grow the footprint of our core products and create new, innovative beverage products.We are the #1 and fastest-growing brand in the Refrigerated Tea Category in the nation.Our core mission: People and Planet First — doing good is good for business.We are committed to unlocking the personal genius of every associate and have a strong focus on growth and learning.Our company is women-led and strongly committed to Diversity, Inclusion, and Belonging.We pledge 1% of profits annually to charitable giving.We are Platinum Certified in Zero Waste Manufacturing: recycling, reducing, and reusing 95% of waste at all facilities.Why You Will Love Life at Milo'sYou will collaborate with a group of passionate and high-performing people, where everyone feels empowered to do their best work and feels good about the work they are doing.As a People First company, Milo’s is committed to the success and well-being of our associates, customers, and fans, no matter their gender, race, or creed. Some of the remarkable benefits offered include:Competitive salary100% employer-paid medical premiums for associates and familiesFree Mental Health, Financial Wellness, and Legal Counseling benefits401K with company matchCompany-paid Life InsuranceTuition reimbursement assistanceContinuous learning opportunitiesRobust parental leave programCare Relief Fund to help associates in needAssociate Assistance ProgramPaid volunteer timeBeing a Culture Champion at Milo’sWear the HAT (Hungry-Agile-Together)Work effectively with othersHelp our TEAm achieve safety, quality, and production goalsInteract positively, be self-aware, avoid negative commentaryCommit to outstanding attendanceConduct yourself respectfully with all Milo's TEAm membersEqual Employment Opportunity StatementAs a People First company, Milo’s is committed to uplifting our associates, customers, and fans no matter their gender, race, or creed. We invest in Diversity, Inclusion, and Belonging in all areas of our business ecosystem. We champion these efforts through partnerships, education, and events to support and celebrate our diverse workforce and networks.If you require assistance or accommodation to participate in the job application process, please contact [e-mail]:Leads, develops, coaches, and manages the Accounting Specialists supporting Accounts Payable and Accounts Receivable.Develops a high performing team of AP/AR accounting specialists by setting clear goals and expectations, providing regular coaching, feedback, and annual performance reviews, supporting career growth, and building a culture of ownership, accountability, and cross-trainingAssigns and prioritizes daily work across AP and AR, balancing transaction volume, aging items, payment deadlines, deduction activity, and cash application, while monitoring workload distribution, staffing capacity, and cross-training needs to ensure business continuity and service-level performance.Oversees payment runs (ACH, check, and wire), confirming that approvals and payment timing align with vendor terms, cash availability, and working capital goals.Monitors individual and TEAm performance against defined operational KPIs to deliver working capital targets, preparing and communicating AP/AR KPI reporting, operational dashboards, and aging summaries to management.Establishes expectations for documentation quality, issue ownership, escalation timing, and stakeholder communication across AP and AR.Partners with Purchasing, Receiving, and budget owners to reduce invoice exceptions, improve purchase order compliance, and shorten the time from receipt to payment.Serves as the primary escalation point for significant vendor, customer, deduction, payment, credit, and invoice-related issues requiring management intervention.Oversees employee expense processing activities, including policy exception routing, documentation requirements, reimbursement timing, and accounting classification.Owns operational execution of AP and AR controls, including approval verification, segregation-of-duties expectations, three-way match validation, and documentation retention, monitoring control performance and partnering with Accounting and Finance leadership to correct deficiencies.Designs, documents, and enforces segregation of duties across AP and AR (for example, separating vendor and customer master data maintenance, invoice entry, approval, payment release, cash application, and bank reconciliation), and periodically reviews ERP user roles and access for conflicts, partnering with IT and Accounting leadership to remediate.Oversees AP and AR compliance activities, including sales and use tax treatment on invoices and unclaimed property support, in partnership with Tax and Accounting leadership.Leads AP and AR month-end close activities, including review of subledger activity, open-item status, accrual support, and reconciliations.Coordinates support for annual financial statement audits and compliance reviews, ensuring documentation and transaction support are complete, accurate, and timely.Escalates control concerns, policy exceptions, recurring process breakdowns, and high-dollar exposures that could impact financial accuracy, cash flow, or vendor and customer relationships.Develops and maintains AP and AR policies, procedures, standard operating procedures, and training materials.Identifies recurring root causes and leads process improvements to reduce manual effort, rework, and cycle time across AP and AR. Takes initiative to spot problems, propose solutions, and see them through to completion, using advanced Excel analysis to quantify opportunities and measure results.Supports automation, ERP enhancements, and systems initiatives impacting AP and AR shared services, including Sage X3 workflow, approval routing, and user security role configuration and testing.Upholds and leads participation in Corporate Responsibility initiatives, including Zero Waste and sustainability, social advocacy, and MMAD volunteering opportunities.This position has food safety responsibilities.Perform other duties as assigned.Qualifications:Bachelor’s degree preferred in Accounting, Finance, Business Administration, or a related field.5 or more years of experience in accounting operations, accounts payable, accounts receivable, or shared services, including 3 or more years in a relevant functional area; or 3 or more years of experience with an advanced degree.Demonstrated experience managing direct reports required.Self-starter who takes ownership, spots problems early, and drives solutions to completion with minimal direction.Strong leadership skills, including coaching, developing, and holding a team accountable to quality and service standards.Proven experience managing high-volume AP and AR processes, including shared inboxes, workflow queues, aging reports, reconciliations, and operational KPI reporting.Hands-on experience designing, documenting, and monitoring internal controls, including segregation of duties, over AP and AR processes.Advanced proficiency in Microsoft Excel (pivot tables, lookup functions, and data analysis) for reconciliations, KPI reporting, and root cause analysis.Experience with Sage X3 is a plus; working knowledge of an ERP system is required.Experience leading process improvement, automation, or ERP/workflow implementation initiatives preferred.Excellent written and verbal communication skills for working with vendors, customers, auditors, and cross-functional partners.Supervisory: This job has supervisory responsibilities.Physical Demands: This job is sedentary. Reasonable accommodations may be made to enable individuals with different abilities.FLSA Status: Exempt