Accounting Services Center Accounting Administrator

Northside Catholic; Chicago (IL); Hybrid; USD 31,602 - 40,088; Full time

Job summary

The Archdiocese of Chicago is seeking an Accounting Services Center Accounting Administrator to manage accounts payable, payroll entries, and monthly closings for parishes and schools. The role supports financial reporting and internal controls within a hybrid work model.

Requires an associate degree with at least two years in parish accounting or related field; proficiency in QuickBooks and Microsoft Office is essential. Some travel to other Archdiocesan locations may be required.

Qualifications

• Associate's degree in Business or related discipline (Accounting/Finance) required.
• Minimum 2 years of parish or business experience.
• Strong knowledge of QuickBooks and Microsoft Office.
• Ability to travel to other Archdiocesan locations and work overtime as necessary.

Responsibilities

• Processes/posts accounts payable transactions and ensures timely payments.
• Posts wire transfers, ACH and credit card transactions.
• Posts payroll journal entries and assists with payroll processing.
• Support monthly reconciliations of balance sheet accounts and other close activities.
• Prepare materials for Finance Council meetings and reports on financial health.

Skills

Strong organizational skills

Time management

Verbal & written communications

Teamwork / service mindset

Education

Associate’s degree in Business or related discipline

Bachelor’s in Accounting or Business

Tools

QuickBooks

Microsoft Office

UKG Payroll

Job description

Accounting Services Center Accounting Administrator

Job Category: Default ARCH

Requisition Number: ACCOU003907

• Posted : July 29, 2026
• Full-Time

Locations

Showing 1 location

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region\'s largest nonprofit social service agency. The Archdiocese also has one of the country\'s largest seminaries. The Archdiocese\'s 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Accounting Service Center Accounting Administrator (ASCAA) is responsible for providing bookkeeping and full accounting cycle functions to a portfolio of parishes and or schools based on a selected service level agreement. The work is performed as part of a larger team and may be performed on site at the location(s) or a hybrid of in office or remote. Completion of the posting the monthly accounting activity and reconciliations will allow for the production of standardized reports. The ASCAA will provide reports and guidance around financial health of parish and school operations and assists with preparing materials for Finance council meetings. Perform other responsibilities as assigned by ASC Accountant.

Essential Job Functions

• Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
• Posts wire transfers, ACH and credit card transactions
• Posts payroll journal entries
• Assists with monthly, quarterly and annual journal entries
• Support reconciling non-operating checking and saving accounts monthly
• Support monthly reconciliations of balance sheet accounts
• Maintain tax information for vendors, and send out required tax forms within the required deadlines
• Work with the Accountant / Supervisor to report Open Items to, Pastor, Principal, and appropriate key members on a regular basis
• Assists with preparing materials for Finance council meetings
• Provides reports and guidance around financial health of parish and school operations
• Provides support as necessary for processing payroll utilizing UKG Payroll system

General:

• Participate in ASC meetings, including preparing for meetings and implementing initiatives at the parishes and schools assigned
• Ensures proper internal controls are in place and followed
• Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations
• Perform other responsibilities as assigned by ASC Accountant / Supervisor

Job Requirements

• Minimum of Associate’s degree in Business or related discipline, e.g. Accounting, Finance, preferred.
• Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Basic knowledge of accounting practices and regulations, and federal, state and city laws.
• Strong demonstrated knowledge in QuickBooks and Microsoft Office.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes or frequently with little notice.

Preferred Job Skills and Experience

• Bachelors in Accounting or Business related discipline.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here .

This position has an annualized salary range of - $22.94 - $29.10. An employee’s pay within the salary range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.