Accounting Operations Manager

Heidelberg USA Inc; Alpharetta (GA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan with employer match

Paid time off

Holiday & floating holidays

Job summary

Heidelberg USA Inc. is seeking an Accounting Operations Manager to lead AR and AP teams across the organization. The role focuses on KPI-driven performance, timely payments, and customer collections while guiding a high-performing team.

You will manage credit risk, supplier terms, and ERP data integrity to support financial controls. The ideal candidate brings 7–10 years in AR/AP leadership, strong Excel and SAP/ERP experience, and a track record of process improvements in a fast-paced,

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• 7-10 years of experience leading AR/AP teams.
• Experience in a high-volume environment with revenues of $400MM+.
• SAP/ERP experience required.
• Strong Excel skills (Vlookups, pivots).

Responsibilities

• Manage AR and AP teams (including offshore employees) and guide daily tasks.
• Maintain KPI levels for timely and accurate payments and collections.
• Oversee credit terms, bankruptcy situations, and order releases based on risk.
• Develop and implement process standards aligned with global strategy.
• Provide actionable reporting to department heads and coordinate with third parties.
• Oversee customer/vendor data in the ERP system and ensure data integrity.
• Prepare reconciliations and ensure internal controls and audit readiness.
• Manage expense portal policy adherence, updates, and per diem limits.
• Allocate team responsibilities and recruit replacements as needed.
• Publish department policies and documents across intranet and company.

Skills

Accounts Payable

Accounts Receivable

Leadership

SAP

Excel

ERP Systems

Credit Risk

Process Improvement

Communication

Strategic Thinking

Education

Bachelors degree in Finance/Accounting/Business Administration

Tools

SAP

ERP systems

Job description

Accounting Operations Manager Who are we: Heidelberg USA is a reliable and highly innovative partner to the printing industry. Our brand has been synonymous with quality and future viability for more than 170 years. This means that we are a company with a long tradition, but at the same time we help define the future trends in our industry thanks to state-of-the-art technologies and innovative business ideas. We are dedicated to our equipment, our technology, our associates, and our customers. Come join the team! Are you looking for a challenge? That's what we offer!

Position Overview

The Accounting Operations Manager is responsible for managing the Accounts Receivable and Accounts Payable functions and team members. The position manages to departmental/company key performance indicators of accuracy, timeliness of vendor payments and customer collections while providing guidance to direct reports. The manager will identify areas of process improvement, own escalated customer collection topics, and support the team in daily operational needs. Utilize independent thinking and the ability to successfully manage high-performing teams. What You Will Do

• Manage the AR and AP teams (including offshore employees) while guiding on daily tasks, report-outs, escalating issues across department heads for resolution
• Maintain KPI levels for all areas defined by the manager and organizational requirements to include: Timely/accurate payments to vendors while leveraging payment terms, collecting customer payments, managing bad debts and bad debt reserve
• Oversee customer terms, bankruptcy filing, release of orders based on credit terms/customer standing, make the proper decisions to reduce company risk and communicate concerns to Product Management, Sales, and Service where necessary
• Manage process standards based on global strategy creating team buy-in to support implementation
• Provide actionable information and reporting to various department heads to help facilitate timely collections, payments, and bring light to any concerns regarding the aforementioned. Work with 3rd party provider to ensure consistent workflow
• Oversee customer and vendor setup to ensure timely and accurate data within the ERP
• Oversee and/or complete necessary reports, reconciliations to ensure internal controls and protection of financial data and satisfy audit requirements
• Manage expense portal ensuring employees follow the expense policy guidelines, changes to the portal, and IRS per diem limits
• Manage allocation of team responsibilities including hiring team members for replacements when necessary
• Own and manage department policies and procedures while publishing any necessary documents to departments, on the intranet, or across the company Education
• Bachelors degree in Finance, Accounting, Business Administration, or related field required Experience
• 7-10 years of experience leading teams and processes for Accounts Payable and Accounts Receivable
• Experience in a high-volume environment with revenues of $400MM+
• Prior experience in a sales/service unit within the logistics/distribution/manufacturing industry preferred Technical & Functional Skills
• Excel (Vlookups, pivot tables, sum ifs)
• SAP experience preferred; ERP experience required
• Understanding of credit risk profiles, and credit tools to evaluate risk, and bad debt management Leadership & Business Partnership
• Proven ability to partner with operational and commercial business units of various levels to leverage needs for success of the department and company
• Strong analytical and strategic thinking capabilities
• Ability to influence decision-making
• Experience facilitating cross-functional initiatives and process improvements Soft Skills
• Excellent communication and presentation skills
• Strong organizational and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment
• High attention to detail with strong business acumen Additional Preferred Qualifications
• Continuous improvement experience preferred
• Experience in international finance environments is a plus

Benefits

• Medical, dental, and vision coverage eligibility from day 1
• Short- and long-term disability coverage offered
• 401 (K) plan with employer match
• Life insurance coverage offered
• Vacation, Sick and Personal Time Off offered
• 12 company holidays
• 4 floating holidays

Salary

$110,000-$130,000 Location: Marietta, GA ADA: Heidelberg will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. OSHA: Heidelberg provides a workplace free from serious recognized hazards and complies with standards, rules and regulations issued under the OSH Act. Heidelberg examines workplace conditions to make sure they conform to applicable OSHA standards . Heidelberg ensures employees have and use safe tools and equipment; and properly maintain such equipment. EEO/AA Statement: Heidelberg is committed to the principle of equal employment opportunity for all employees and applicants for employment, and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Heidelberg are based on business needs, job requirements and individual qualifications, without regard to race, creed, color, religion or belief, national, social or ethnic origin, citizenship status, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, protected veteran, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Heidelberg will not tolerate discrimination or harassment based on any of these characteristics. Pay Transparency Nondiscrimination Provision: Heidelberg will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Good to know: Rarely are there candidates who fulfill all requirements 100%. Even if you don't fulfill all requirements, we look forward to receiving your application in any case.