Accounting Manager

Avicado; United States; Remoto; USD 90.000 - 130.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Remote work

Flexible PTO

Philanthropic Matching Gift Program

Descrizione del lavoro

Avicado, LLP is seeking an Accounting Manager to own the month-end close, budgeting, and project accounting for our government-funded work. You will oversee AP, AR, and payroll while ensuring accuracy and strong internal controls.

Reporting to the Controller, you will analyze project margins, drive process improvements with AI tools like Claude, and prepare audit-ready documentation for FAR compliance. This role blends hands-on accounting with strategic financial insight.

Competenze

• Bachelor's degree in accounting, finance, or a related field. A CPA is a nice plus, but it is not required.
• A strong track record building and managing budgets.
• Solid project accounting background, including tracking cost and margin at the project level.
• Working knowledge of FAR cost principles, and experience with government audits or incurred cost work.
• Experience running day-to-day accounting operations.
• Experience supporting a system implementation or process change from the finance side.

Mansioni

• Support the Controller on special projects, process changes, and system changes with hands-on work.
• Serve as the Controller’s go-to for one-off projects, analyses, and requests that come up outside the normal cycle.
• Document how Avicado’s accounting works, including the chart of accounts, project and cost structures, and the reasoning behind key decisions, and keep it current as processes change.
• Spot gaps and risks early and bring options, not just problems.
• Own how costs and revenue are tracked, charged, and reported across projects.
• Allocate revenue, labor, and direct and indirect costs to the right projects each month, with the methods documented and applied consistently.
• Own project margin: review it monthly, explain what is driving it, and flag projects that drift from expectations.
• Own the budget process, with the Controller as the final reviewer.
• Prepare and maintain the budget with clear drivers and assumptions, and track and explain variances to department leaders.
• Lead preparation for and response to government audits, with the Controller as the final reviewer.
• Prepare audit-ready support for costs charged to government-funded work, including labor charging and timekeeping.
• Respond to auditor requests and maintain indirect rate calculations and related submissions.
• Maintain and streamline close procedures, reviewing account reconciliations and ensuring accuracy.
• Maintain the close calendar, lead the close to its deadlines, and review reconciliations.
• Keep improving close procedures, using AI tools such as Claude where they save time without weakening controls.
• Oversee invoicing, collections, and payments while refining processes to optimize cash flow.
• Oversee reconciliations, AR and AP reporting, vendor payments, and collections, and administer the company credit card program.
• Run payroll each cycle, accurately and on time, and keep federal and state filings compliant.
• Prepare and review financial statements and budgets, ensuring adherence to accounting standards, regulations, and company policies.

Conoscenze

Budget management

Project accounting

FAR knowledge

Audit coordination

Payroll & AP/AR

System implementation

Excel advanced

Claude AI usage

Formazione

Bachelor's in accounting/finance

CPA (nice plus)

Strumenti

Xero

Rippling

Excel

PowerQuery

Descrizione del lavoro

As Accounting Manager, you'll be responsible for the accuracy of Avicado's financial records and the depth of insight behind them. You'll own the month-end close, the budget, and the project accounting picture. You'll keep cash flowing through AP, AR, and payroll, and keep us audit-ready for government-funded work. Reporting directly to the Controller, you'll keep day-to-day accounting steady so the Controller can lead process and system change, and you'll support that work hands-on.

You will love this job if…

• You get real satisfaction from books that balance and a close that lands on time, every cycle.
• You want to know how the numbers really work: what's driving project margin, where each cost belongs, and why.
• You enjoy owning a budget end to end and explaining variances plainly to department leaders.
• You like being the hands-on partner behind process and system change, not just watching it happen.
• You use AI tools like Claude regularly in your work and know when to verify the output.

Core Roles & Responsibilities:

• Controller Support & Process Change: Support the Controller on special projects, process changes, and system changes with hands-on work.
• • Serve as the Controller’s go-to for one-off projects, analyses, and requests that come up outside the normal cycle.
  • Document how Avicado’s accounting works, including the chart of accounts, project and cost structures, and the reasoning behind key decisions, and keep it current as processes change.
  • Spot gaps and risks early and bring options, not just problems.
• Project Accounting & Cost Principles: Own how costs and revenue are tracked, charged, and reported across projects.
• • Allocate revenue, labor, and direct and indirect costs to the right projects each month, with the methods documented and applied consistently.
  • Own project margin: review it monthly, explain what is driving it, and flag projects that drift from expectations.
• Budgeting: Own the budget process, with the Controller as the final reviewer.
• • Prepare and maintain the budget with clear drivers and assumptions, and track and explain variances to department leaders.
• FAR Compliance & Audit Support: Lead preparation for and response to government audits, with the Controller as the final reviewer.
• • Prepare audit-ready support for costs charged to government-funded work, including labor charging and timekeeping.
  • Respond to auditor requests and maintain indirect rate calculations and related submissions.
• Month-End Close: Maintain and streamline close procedures, reviewing account reconciliations and ensuring accuracy.
• • Maintain the close calendar, lead the close to its deadlines, and review reconciliations.
  • Keep improving close procedures, using AI tools such as Claude where they save time without weakening controls.
• Accounts Payable & Receivable: Oversee invoicing, collections, and payments while refining processes to optimize cash flow.
• • Oversee reconciliations, AR and AP reporting, vendor payments, and collections, and administer the company credit card program.
• Payroll Execution & Compliance: Run payroll each cycle, accurately and on time, and keep federal and state filings compliant.
• Financial Reporting & Compliance: Prepare and review financial statements and budgets, ensuring adherence to accounting standards, regulations, and company policies.

What You Should Have:

Experience and knowledge

• Bachelor's degree in accounting, finance, or a related field. A CPA is a nice plus, but it is not required.
• A strong track record building and managing budgets.
• Solid project accounting background, including tracking cost and margin at the project level.
• Working knowledge of FAR cost principles, and experience with government audits or incurred cost work.
• Experience running day-to-day accounting operations.
• Experience supporting a system implementation or process change from the finance side.

Tools and skills

• Proficiency with accounting and payroll software (Xero and Rippling preferred).
• Advanced Excel skills, including PowerQuery.
• AI skills: practical, regular use of AI tools such as Claude for analysis, reconciliation, documentation, and reporting, with good judgment on when to verify the output.
• Strong analytical, organizational, presentation, and interpersonal skills, and the ability to explain complex numbers plainly.

Characteristics of an ideal candidate

• Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external
• Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas
• Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients
• Empowered; bring solutions instead of problems
• Performance Driven & Accountable; sets goals and challenges our high-performance culture
• Even-tempered; handles pressure and thrives in a fast-paced environment
• Coachable; recognizes strengths & weakness and open to guidance

Why Avicado

• Competitive compensation
• Health insurance
• Flexible PTO
• Remote work
• Philanthropic Matching Gift Program And more…

About Avicado

Avicado, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients' experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team.

We're a close-knit team with a high-performance culture, but we don't like to take ourselves too seriously.

Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more.

Avicado's unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted "Great Place to Work" certification and to have been included on Inc.'s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in the technology industry.

These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team.

If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us!

EOE