Accounting Manager

gsssi; Springfield (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

GSSSI in Springfield, MA seeks an Accountant to manage fiscal functions, perform primary audit tasks, and maintain fixed asset inventories using the agency's accounting software.

The role involves supervising staff, preparing monthly financial statements for the Board, and coordinating with external auditors while ensuring timely reports to external entities.

Qualifications

• Bachelor's degree in accounting or related field, with more than 3 years of accounting experience.
• Supervisory experience preferred.
• Experience with month-end close and financial statements for nonprofit or public sector helpful.
• Familiarity with PSLF or nonprofit funding is a plus.

Responsibilities

• Review A/P, A/R, cash receipts, and GL entries prior to posting for accuracy.
• Perform general ledger audits/analyses and adjust entries as needed.
• Prepare monthly financial statements for the Board.
• Audit petty cash and perform bank reconciliations.
• Maintain fixed asset records and conduct annual inventory.
• Coordinate with external auditors and provide workpapers as needed.
• Ensure timely filing of reports to external entities.
• Assist with payroll tax reporting and quarterly audits.
• Oversee accounting software backups and maintenance.

Skills

Accounting

Supervisory experience

Financial reporting

Education

Bachelor's degree in related field

3+ years accounting experience

Tools

Accounting software

ADP payroll

G/L systems

Job description

SUMMARY

Responsible for assisting in managing the fiscal functions of the agency, performing primary audit functions, and maintaining the fixed asset inventory and accounting software.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned as needed.

• Review A/P, A/R, cash receipts, and general ledger entries prior to posting for accuracy, post the invoices and print the batches
• Perform general ledger audits/analyses, review journal entries and adjust as necessary
• Assist the Administration and Finance Director in preparing monthly financial statements for the Board
• Audit petty cash when replenishment is needed
• Prepare all bank reconciliations, including reconciling to the check registers and G/L accounts
• Ensure all capital assets are tagged with an inventory control number and perform the annual inventory of fixed assets
• Maintain fixed asset records within the accounting software package and prepare fixed asset reports as needed
• Work with an independent auditing firm regarding the annual audit of accounts, prepare audit workpapers in all aspects of the general ledger functions and assist auditors as needed
• Ensure all reports to external entities are filed in a timely manner
• Audit and reconcile quarterly payroll tax reports
• Perform backups, updates, and maintenance of accounting software on a regular basis

• Audit year-end W-2 tax forms and year-end reports, and work with ADP for any revisions

• Bring cash deposits to the bank on a weekly basis when the Senior Accountant is unavailable.

• Recruit and hire the Accountant and Payroll/ Assistant Accountant, with assistance from the Administration & Finance Director, as deemed necessary
• Train and supervise the Accountant and Payroll/Assistant Accountant
• Complete performance reviews and supervisory meetings, including periodic check-ins and disciplinary meetings, if deemed necessary, of the Accountant and Payroll/Assistant Accountant
• Participate in the cross-training of job duties in the Fiscal Department and provide coverage in the absence of other Fiscal Department staff as needed

• Manage the fiscal department in the absence of the Administration & Finance Director
• Maintain various fiscal procedural manuals including Fiscal Department Procedures Manual, Accounting Manager's Job Manual, and the Fixed Assets manual
• Assist the Administration and Finance Director with special projects as needed

Education and Experience

• Bachelor's degree in related field with over three years of accounting experience
• Two years of supervisory experience preferred.

Public Service Loan Forgiveness (PSLF)

If you are employed by a not-for-profit organization such as GSSSI, you may be eligible for the PSLF Program for student loans.