Accounting Manager

Rancher Hat Bar; Scottsdale (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Rancher Hat Bar in Scottsdale, AZ seeks an Accounting Specialist to support financial operations across our growing retail network. The role emphasizes accuracy, confidentiality, and organization as you manage records, transactions, and reporting.

The ideal candidate will have 2+ years in accounting, proficiency with major software, and a proactive approach to payroll, tax, and financial analysis within a fast-paced, in-office environment.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field; or equivalent experience.
• 2+ years in accounting or bookkeeping roles.
• Strong knowledge of accounting principles and financial reporting.
• Experience with QuickBooks, Sage, NetSuite, or similar software.
• Advanced Excel and Google Sheets skills.
• Excellent written and verbal communication.
• Ability to manage multiple projects and meet deadlines.
• High integrity with strong discretion and attention to detail.

Responsibilities

• Process accounts payable and accounts receivable accurately and timely.
• Review, code, and enter invoices; monitor outstanding balances.
• Reconcile bank accounts, credit cards, and other accounts.
• Maintain the general ledger and assist month-end close.
• Prepare journal entries and account reconciliations.
• Reconcile daily sales for multiple locations.
• Assist with payroll preparation and reporting.
• Provide weekly and monthly financial reports for leadership.
• Support tax and compliance tasks as needed.
• Collaborate with HR and operations on financial processes.

Skills

Accounts payable

Accounts receivable

Bank reconciliation

Financial reporting

Excel proficient

General ledger

Month-end close

Attention to detail

Education

Bachelor's in Accounting

Related field/experience

Tools

QuickBooks

Sage

NetSuite

Job description

Rancher Hat Bar is seeking a highly organized, detail-oriented, and dependable Accounting Specialist to join our growing corporate team. This position is responsible for supporting the financial operations of our multi-location retail business by maintaining accurate financial records, processing transactions, reconciling accounts, and ensuring timely reporting.

The ideal candidate is proactive, trustworthy, and able to manage multiple priorities in a fast-paced environment while maintaining the highest level of confidentiality and accuracy.

Location: Scottsdale, AZ (In-Office)

Employment Type: Full-Time

Key Responsibilities

Accounting & Financial Operations

• Process accounts payable and accounts receivable.
• Review, code, and enter invoices accurately and timely.
• Process vendor payments and monitor outstanding balances.
• Prepare and reconcile bank accounts, credit cards, and other financial accounts.
• Maintain the general ledger and ensure financial records are accurate.
• Assist with month-end and year-end closing procedures.
• Prepare journal entries and account reconciliations.
• Maintain organized financial records and supporting documentation.

Retail & Store Accounting

• Reconcile daily sales from all Rancher Hat Bar locations.
• Review deposits, cash discrepancies, and payment processing reports.
• Monitor gift card liabilities and redemption activity.
• Assist with inventory valuation and inventory adjustments.
• Investigate sales discrepancies and communicate with store leadership regarding financial issues.
• Verify accuracy of retail reporting from POS systems.

Payroll Support

• Assist with payroll preparation and payroll reporting.
• Review employee reimbursements and expense reports.
• Maintain payroll-related records.
• Coordinate with Human Resources regarding payroll changes when necessary.

Financial Reporting

• Prepare weekly and monthly financial reports.
• Assist with budgeting and forecasting.
• Monitor expenses and identify cost‑saving opportunities.
• Generate reports for ownership and executive leadership.
• Track company KPIs and financial performance metrics.

Tax & Compliance

• Assist with preparing and filing state and local sales tax returns.
• Maintain compliance with applicable accounting standards and company policies.
• Assist with audits by gathering requested documentation.
• Ensure financial records comply with internal controls and regulatory requirements.

Administrative Responsibilities

• Organize and maintain accounting files and documentation.
• Respond to accounting‑related emails and inquiries.
• Communicate professionally with vendors, banks, and internal departments.
• Assist with special financial projects as assigned.
• Maintain strict confidentiality regarding company financial information.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience).
• 2+ years of accounting or bookkeeping experience preferred.
• Strong knowledge of accounting principles and financial reporting.
• Experience with accounting software (QuickBooks, Sage, NetSuite, or similar) preferred.
• Advanced Microsoft Excel and Google Sheets skills.
• Strong mathematical, analytical, and organizational abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• High level of integrity, discretion, and attention to detail.

Preferred Experience

• Multi-location retail accounting.
• Sales tax reporting across multiple states.
• Inventory accounting and reconciliations.
• Payroll support.
• Point-of-sale systems (Square or similar).
• Financial reporting and budgeting.

Expectations

• Maintain complete confidentiality of all financial and company information.
• Demonstrate professionalism, accountability, and reliability.
• Work collaboratively with ownership, operations, HR, and department leaders.
• Identify opportunities to improve efficiency and financial processes.
• Meet deadlines consistently while maintaining a high level of accuracy.
• Perform additional duties and projects as assigned to support the continued growth of Rancher Hat Bar.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Occasional travel may be required for meetings, training, or company events.

Rancher Hat Bar is an equal opportunity employer and values integrity, accountability, teamwork, and excellence. We are looking for an accounting professional who is excited to grow with a rapidly expanding retail company and contribute to its continued success.