Accounting - HR Clerk

Bullhook Community Health Center; Havre (MT); On-site; USD 41,000 - 52,000; Full time

Job summary

Bullhook Community Health Center is seeking an Accounting/HR Clerk to support Finance/HR functions. The role collaborates with the Accounting Associate/HR Rep to maintain financial records, reconcile accounts, and assist with payroll, AP, and AR processes in a dynamic healthcare setting.

The position requires an associate degree or equivalent two years of related experience, with strong attention to detail and proficiency in Excel and accounting software.

Qualifications

• Requires an associate degree in a related field or equivalent two years of related on-the-job experience.

Responsibilities

• Verify accuracy of financial or transactional data.
• Execute financial transactions.
• Calculate financial data.
• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data to compile and keep financial records.

Skills

Attention to detail

Payroll processing

Accounts receivable

Accounts payable

Microsoft Excel

Communication skills

Education

Associate degree or 2 years experience

Tools

Accounting software

Job description

Bullhook Community Health Center (BCHC) is an equal opportunity employer. BCHC shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities.

Job Title: Accounting/HR Clerk

Department: Finance/HR

Supervisor: Chief Executive Officer

Supervises: N/A

Salary Range: $40,862.00 – 51,772.28 ($19.65-$24.89)

Job Overview

This position will work with the Accounting Associate/HR Rep to maintain records of financial transactions. Reconciles and balances accounts. Performs various other support duties pertaining to payroll, accounts payable, accounts receivable, etc. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Prepare invoice and cover sheets to pay invoices. Scan approved cover sheets and invoices into the accounting software. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other employees.

Essential Functions (Major Duties or Responsibilities)

• Verify accuracy of financial or transactional data.
• Execute financial transactions.
• Calculate financial data.
• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized computer software.
• Enter invoices, log purchase orders and disburse.
• Create checks for accounts payable.
• Prepare invoice and cover sheets to pay invoices.
• Scan approved cover sheets and invoices into the accounting software.
• Cross train on payroll to cover Human Resources, includes verifying payroll hours, personal time off accrual, payroll codes, entering data, and processing payroll.
• May assist with preparing and maintaining workers' compensation reports, claims and benefits.
• May assist with ensuring compliance with all legal, regulatory and organizational guidelines that affect human resource (e.g., OSHA, EEOC, ERISA, COBRA, FMLA, and Wage & Hour).
• May assist with the implementation and maintenance of fringe benefits and insurance related programs.
• May scan staff personnel records to assure that they are current and in compliance with policies and procedures.
• Process paperwork for new employees and enter employee information into the payroll system.
• May assist in verifying attendance, hours worked, pay adjustments, and posting information into designated records.
• May compile payroll data such as garnishments, vacation and sick time, insurance, and retirement.
• May Update and track leave balances.
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Prepare monthly, quarterly, and annual payroll reports.
• Administer various employee benefit programs, such as group insurance, life, medical and dental, accident and disability, and retirement plans.
• Explain company benefits and plans to employees or applicants. Monitor and track enrollment paperwork for employees.
• Record and enter data into accounting/HR computer system, maintain files and paperwork.
• Responsible for performing all other duties as required.

Minimum Qualifications (Education and Experience)

Requires an associate degree in a related field or equivalent two (2) years of related on-the-job experience.

Knowledge, Skills and Abilities (KSA's)

• Ability to meet and exceed deadlines and timelines.
• Ability to communicate clearly and precisely both verbally and in writing.
• Ability to demonstrate an attitude of service toward staff and administration.
• Able to make quick and accurate decisions.
• Ability to maintain confidential information.
• Ability to demonstrate initiative, take direction and work independently.
• Must be flexible.
• Must demonstrate professionalism at all times.
• Ability to maintain a regular and predictable work schedule.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Ability to formulate spreadsheets, word and publisher documents, and power point presentations.
• Excellent organizational, computer and communication skills.
• Ability to compile account information and prepare reports.
• Clerical, mathematics, economic and accounting principles and practices, banking and analysis and reporting of financial data.
• Critical thinking, using logic and reasoning to identify alternate solutions, conclusions or approaches to problems.
• Communicate with staff and vendors effectively.
• Using computers and computer systems to process information. Compile, code, categorize, calculate, tabulate, audit, or verify information or data.
• Enter, transcribe, record, store, or maintain information in written or electronic form.

Supervision: N/A.

Physical and Environmental Demands

Work is performed in an office and clinic setting; stands, walks with intermittent sitting; reaches for and uses writing instruments, keyboard, copier, calculator and computer; reads reports and other written materials; extensive use of telephone and oral communication with the public and coworkers; stoops; bends; kneels; reaches for; picks up; and pushes or pulls; ability to lift up to 30 pounds.

Special Requirements

• Possess understanding of multi-cultural differences within the staff.
• Skill in exercising initiative, listening, judgment, discretion, and decision-making within the guidelines of the policies and procedures.
• Ability to prioritize work assignments, work independently and perform duties efficiently with minimal supervision.
• Participate in professional development activities.
• Requires occasional travel.