Accounting & Finance Coordinator

Spraytec; Urbandale (IA); On-site; USD 52,000 - 76,000; Full time

Job summary

Spraytec is seeking an Accounting & Finance Coordinator to join our Urbandale, IA office. You will manage AP/AR, invoicing, expense reconciliation, and pricing audits, while ensuring tax compliance in multi-state contexts.

You will support a transition from QuickBooks to SAP, maintain records, and improve processes within a growing manufacturing environment.

Qualifications

• 4–6 years of experience in accounting, bookkeeping, or finance coordination.

Responsibilities

• Organize, code, and process incoming bills and vendor invoices with proper approvals.
• Pay bills and process vendor payments up to a threshold; route above for approval.
• Maintain accurate AP records and vendor files.
• Monitor payment due dates to avoid late fees; preserve vendor relationships.
• Prepare and issue customer invoices accurately and on time; track receivables.
• Process customer returns and credits; reconcile against invoices and payments.
• Reconcile company expenses (credit cards, petty cash, reimbursements).
• Perform regular account and bank reconciliations; resolve discrepancies.
• Maintain audit-ready documentation for all transactions.
• Triage the finance inbox; respond to inquiries and route as needed.
• Support pricing reviews and audits; verify pricing against contracts and data.
• Assist with state sales tax filings across states where product is sold.
• Assist data migration and process documentation during the QuickBooks to SAP transition.

Skills

Accounts payable

Accounts receivable

Expense reconciliation

Pricing data audits

Attention to detail

Education

Bachelor's degree in accounting/finance

Tools

QuickBooks

SAP

Excel

Job description

Come join our growing team! The Accounting & Finance Coordinator is responsible for ensuring the accuracy, efficiency, and compliance of the organization's financial processes. This role manages accounts payable and receivable, expense reconciliation, and invoicing,. The Accounting & Finance Coordinator also supports client pricing audits and state sales tax compliance across all states where the company sells products.

This position is onsite at our office in Urbandale, Iowa.

Key Responsibilities

Accounts Payable & Bill Management

• Organize, code, and process incoming bills and vendor invoices, ensuring accuracy and proper approvals.
• Pay bills and process vendor payments up to an authorized threshold; route anything above that limit for approval.
• Maintain accurate, up-to-date accounts payable records and vendor files.
• Monitor payment due dates to avoid late fees and preserve vendor relationships.

Accounts Receivable & Invoicing

• Support the invoicing process, including preparing and issuing customer invoices accurately and on time.
• Track outstanding receivables and follow up on overdue accounts.
• Support processing of customer returns and credits, and reconcile them against original invoices and payments.
• Reconcile company expenses (credit card, petty cash, and employee reimbursements) against receipts and statements.
• Perform regular account and bank reconciliations, flagging and resolving discrepancies.
• Maintain organized, audit-ready documentation for all transactions.

Finance Team Inbox & Communication

• Manage and triage the shared finance team inbox, responding to routine inquiries and routing others appropriately.
• Serve as a point of contact for internal teams and external vendors/customers on day-to-day finance questions.

Pricing & Tax Compliance Support

• Support client pricing reviews and audits, helping verify pricing accuracy against contracts and cost data.
• Support preparation and filing of state sales/use tax in all states where the company sells product, working with the Controller and/or outside tax preparers to track nexus, due dates, and filings.
• Help maintain documentation to support tax filings and pricing audits in the event of external review.

Systems & Process Improvement

• Work daily in QuickBooks for core accounting functions.
• Participate in and support the company's transition from QuickBooks to SAP, including data migration, testing, and process documentation.
• Identify and recommend improvements to finance workflows, especially around A/P, A/R, and reconciliation processes.

Qualifications

• 4–6 years of experience in an accounting, bookkeeping, or finance coordinator role, ideally within a manufacturing or similar operational business.
• Hands-on experience owning both accounts payable and accounts receivable functions.
• Proficiency in QuickBooks required; experience with SAP strongly preferred, or strong aptitude to learn it quickly as the company transitions systems.
• Experience with expense reconciliation and bank/account reconciliations.
• Exposure to multi-state sales tax compliance is a plus; comfort learning state-specific requirements is required.
• Strong attention to detail and comfort working with pricing data, audits, or contract terms.
• Detail-oriented with strong organizational and problem-solving skills.
• Ability to work independently and proactively improve systems and processes as the company grows.

Low rates, high yields.

Spraytec technology helps you maximize your crop performance. Our innovative solutions bring together application technology, nutrition, and plant health. Use it once, trust it always.