Accounting Coordinator

Hy-Vee Inc; Oregon (WI); On-site; USD 23,000 - 32,000; Part time

Job summary

Hy-Vee Inc. is seeking a Store Accounting Coordinator to support daily cash accountability, reconciliations, and accounts payable/receivable while assisting the Lead Store Accounting Coordinator.

The role emphasizes accuracy, integrity, and teamwork within a store office setting. The position involves payroll processing, handling deposits, and preparing financial reports, with responsibilities spanning cash control and supplier invoicing.

Qualifications

• High school diploma or equivalent required.
• 6 months to 1 year of related work experience preferred.

Responsibilities

• Handle daily cash accountability and deposits.
• Reconcile invoices and EFT with corporate.
• Prepare payroll data and time clock reports.
• Maintain accurate financial records and reporting.
• Provide prompt, friendly customer service at the store.
• Answer phones and assist customers promptly.

Skills

Practical problem solving

Arithmetic accuracy

Record organization

Discretion & integrity

Professional communication

Education

High school diploma or equivalent

Tools

Office software

Job description

Additional Considerations (if any)

Must be 18+ - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Title

Store Accounting Coordinator

Department

General

FLSA

Hourly

Revision Date

07/2026

About Hy-Vee

At Hy-Vee, we believe the shortest distance between two people is a smile. We're seeking people with a passion for customer service, a willingness to learn, and a commitment to being part of a team that strives to make our customers' lives easier, healthier and happier.

The Role and Why It's Important

The Store Accounting Coordinator plays a vital behind-the-scenes role in keeping the store's finances accurate and running smoothly. In this role, you'll handle daily cash accountability, deposits, reconciliations, and accounts payable and receivable while supporting the Lead Store Accounting Coordinator. If you are detail-oriented, dependable, and take pride in accuracy and integrity, we'd love to have you on our team.

What You'll Do

• Provide prompt, friendly customer service by greeting customers with a smile and making every interaction a positive one
• Verify registers as needed and evaluate daily money needs, keeping appropriate amounts in the safe
• Count the safe, gather gift card totals, and collect Western Union and utility reports, verifying against prior day sales and computer software
• Print necessary reports from store location servers and distribute sales and print the sales ledger
• Scan checks, balance cash and checks, and prepare the daily deposit
• Prepare and review checkout and cash accountability reports
• Reconcile invoices, enter them into the system, and send to corporate
• Prepare unpaid invoice reports and reconcile Electronic Funds Transfer (EFT) and store accounts receivable with corporate on a monthly basis
• Complete Third-Party reconciliations for the pharmacy as needed and reconcile FTD/Teleflora items monthly, posting to the ledger
• Assist in balancing reconciliations monthly to corporate
• Prepare payroll where necessary including pulling the time clock, editing punches, running daily prior-date hour reports, and preparing new employee, termination, transfer, and wage increase information
• Send payroll to the corporate system and prepare checks for employee pickup
• Collect bad checks and follow up with customers on charges 60 days old or older
• Prepare invoices held at store for corporate and assist in other areas of the store as needed
• Answer the telephone promptly and provide friendly, helpful service to customers who call
• Maintain strict adherence to personal hygiene, dress standards, and all Hy-Vee policies and store guidelines
• Report to work when scheduled and on time

Your Skills To be successful, you'll need to be able to:

• Solve practical problems and interpret instructions across a variety of situations with limited standardization
• Perform arithmetic calculations involving fractions, decimals, and percentages with a high degree of accuracy
• File, post, and organize materials and copy data accurately between records
• Maintain a high level of discretion and integrity when handling confidential financial information
• Communicate professionally with customers, team members, and corporate contacts

Reporting Relationships

Accountable and Reports to: Store Director; Store Manager; Assistant Managers of Store Operations, Perishables, and Health Wellness Home; Lead Store Accounting Coordinator

Education and Experience

High school diploma or equivalent experience required 6 months to 1 year of similar or related work experience preferred

Physical Requirements

Ability to remain in a stationary position at a desk or workstation for extended periods Occasionally lift or carry objects of no more than 10 pounds, and occasionally stand, walk, reach, and perform repetitive motions Primary work is performed using a computer, keyboard, and standard office software/systems Physical activity is minimal and not a core function of the role

Working Environment

This role is primarily performed in an office setting within the store, where you'll handle money, invoices, and accounting records throughout your shift. There is occasional pressure to meet deadlines, and you'll regularly work with sensitive financial information. Safety and confidentiality are always a priority.

Employment is contingent upon the successful completion of a pre employment drug screen.