Accounting Clerk

PINEDALE II PROPERTIES LLC; Pinedale (WY); On-site; USD 42,000 - 66,000; Full time

Job summary

Sublette County Health is seeking an Accounting Clerk to manage the Accounts Payable and Accounts Receivable for the hospital district. You will process invoices, expense claims and vendor payments while ensuring proper documentation and adherence to budget controls.

The role requires attention to detail, knowledge of accounting systems, and ability to prepare vouchers, checks, ACH/wire transfers, and 1099 reporting. This position reports to the Controller.

Qualifications

• High school graduate required.
• Prefer a minimum of two (2) years of experience in office accounting.
• Knowledge of the principles of Accounts Payable and allocation into Chart of Accounts.
• Knowledge of clinic hospital financial and budgetary practices.
• Knowledge of governmental and health care fiscal regulations and reporting requirements.
• Knowledge of computer programs (Word, Teams, etc.), spreadsheets (Excel), financial systems programs and applications.
• Skill in exercising a high degree of initiative and judgment.
• Skill to investigate problems, organize information and resolve accounts payable problems.
• Ability to create an appropriate checks and balance system for each cost center to comply with the budget.
• Ability to communicate effectively and clearly.

Responsibilities

• Accurately processes all invoices, expense claim forms and other facilities payments.
• Maintains up to date knowledge of the Hospital District's accounting system and ensures that all processes are in place before processing payments.
• Prepares vouchers for Board and Administrator signature recognizing appropriate signatory limits.
• Prepares weekly check runs and prepares checks for mailing to vendors. Prepares weekly ACH runs and wire transfers and ensures accuracy of all electronic funds' transfers.
• Reconciles vendor statements, keeps track of credits owed, and accurately records payments with appropriate documentation within the established chart of accounts.
• Maintains records in accounts payable system both electronic and on paper. Maintains and updates accounts payable vendor files purging data appropriately.
• Ensures that the expense adheres to budget projections per category of payment and maintains budget controls by cost centers.
• Assists the vendor as required to issue purchase orders to ensure acknowledgment of payment approval.
• Soli­cit and maintain current W-9 information for all active vendors.
• Records transactions and reconciles all Hospital District bank accounts.
• Demonstrates effective analytical and problem‑solving skills for maintaining accounts payable records.
• Performs vendor reports as needed.
• Processes billing for all visiting providers accounts.
• Responsible for correct IRS 1099 compliance and reporting.
• Processes employee expense payments, including verification of receipts and correct coding of expense.
• Assists accounting team with gathering support for audits, including pulling all documents needed.
• Performs all payroll functions in the absence of the Payroll Clerk and assists as needed on an intermittent basis.
• Responsible for all ordering including Staples, Costco, Amazon, Vista Print, etc.
• Performs daily checks on bank accounts for Positive Pay.
• Keep office supplies stocked and ordered.
• Keeps break room stocked with paper plates, plastic silverware, coffee, etc.
• Communicates the mission, ethics, and goals of the hospital. Complies with all organizational policies regarding ethical business practices. Represents the organization in a positive and professional manner.

Skills

Accounts Payable

Accounts Receivable

Budgeting

Financial Reporting

Excel Skills

Payroll

Vendor Relations

Detail Orientation

Communication

Education

High School Diploma

Tools

Microsoft Word

Excel

Accounting Software

Job description

Description

The Accounting Clerk is responsible for the prompt and efficient operations of Accounts Payable and Accounts receivable for the Sublette County Hospital District. Closely monitors expenditures. Manages the full accounts payable cycle from receipt of invoice to payment and correct documentation.

Supervision Received

Reports directly to the Controller.

Responsibilities

1. Accurately processes all invoices, expense claim forms and other facilities payments.
2. Maintains up to date knowledge of the Hospital District's accounting system and ensures that all processes are in place before processing payments.
3. Prepares vouchers for Board and Administrator signature recognizing appropriate signatory limits.
4. Prepares weekly check runs and prepares checks for mailing to vendors. Prepares weekly ACH runs and wire transfers and ensures accuracy of all electronic funds' transfers. Corresponds with vendors as needed.
5. Reconciles vendor statements, keeps track of credits owed, and accurately records payments with appropriate documentation within the established chart of accounts.
6. Maintains records in accounts payable system both electronic and on paper. Maintains and updates accounts payable vendor files purging data appropriately.
7. Ensures that the expense adheres to budget projections per category of payment and maintains budget controls by cost centers.
8. Assists the vendor as required to issue purchase orders to ensure acknowledgment of payment approval.
9. Soli­cit and maintain current W-9 information for all active vendors.
10. Records transactions and reconciles all Hospital District bank accounts.
11. Demonstrates effective analytical and problem‑solving skills for maintaining accounts payable records.
12. Performs vendor reports as needed.
13. Processes billing for all visiting providers accounts.
14. Responsible for correct IRS 1099 compliance and reporting.
15. Processes employee expense payments, including verification of receipts and correct coding of expense.
16. Assists accounting team with gathering support for audits, including pulling all documents needed.
17. Performs all payroll functions in the absence of the Payroll Clerk and assists as needed on an intermittent basis.
18. Responsible for all ordering including Staples, Costco, Amazon, Vista Print, etc.
19. Performs daily checks on bank accounts for Positive Pay.
20. Keep office supplies stocked and ordered.
21. Keeps break room stocked with paper plates, plastic silverware, coffee, etc.
22. Communicates the mission, ethics, and goals of the hospital. Complies with all organizational policies regarding ethical business practices. Represents the organization in a positive and professional manner.

Qualifications

1. High school graduate required.
2. Prefer a minimum of two (2) years of experience in office accounting.

Knowledge, Skills, and Abilities

1. Knowledge of the principles of Accounts Payable and allocation into Chart of Accounts.
2. Knowledge of clinic hospital financial and budgetary practices.
3. Knowledge of governmental and health care fiscal regulations and reporting requirements.
4. Knowledge of computer programs (Word, Teams, etc.), spreadsheets (Excel), financial systems programs and applications.
5. Skill in exercising a high degree of initiative and judgment.
6. Skill to investigate problems, organize information and resolve accounts payable problems.
7. Ability to create an appropriate checks and balance system for each cost center to comply with the budget.
8. Ability to act professionally and in accordance with the mission of SCHD.
9. Ability to communicate effectively and clearly.

Working Conditions

1. Subject to varying situations including ability to understand and respond appropriately, effectively, and sensitively to special population groups, including those defined by race, ethnicity, language, age, sex, sexual orientation, economic standing, etc.
2. Frequent contact with a variety of people including prisoners and people with mental, emotional, and physical disabilities.
3. Medical office, exam room, laboratory, radiology, emergency room and professional practice settings. Frequent exposure to communicable diseases and other conditions common to rural clinic environments.
4. May require working long hours in an office environment, sitting at a computer and possibly answering high volumes of phone calls. Requires ability to handle customer or employee complaints in a professional manner.
5. May require travel between District sites.

Physical Demands

Varied activities including standing, walking, reaching, bending, and lifting. Also requires manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 50 pounds. Requires corrected vision and hearing to normal range. This position frequently requires working under stressful conditions and irregular hours. Year-round highway travel between clinics and other facilities throughout the district is required.

Company: Sublette County Health

Post Date: 9/1/2026

Close Date: Open Until Filled

Location: Pinedale, Wyoming

Contact: Sharron Ziegler, Talent Acquisition Specialist/HR