Accounting Clerk

Hamilton Miller & Birthisel; Miami (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Bonus potential

Flexible work environment

Comprehensive benefits package

Biometric wellness screenings

Commuter reimbursement

401(k) with company match

Creative workspace

Job summary

Hamilton Miller & Birthisel LLP is seeking an Accounting Clerk to handle daily postings of incoming payments, reconcile client and operating charges, and support the billing team. The role emphasizes accuracy, confidentiality, and collaboration with attorneys and clients.

Ideal candidates will have 2+ years in accounts receivable or accounting, familiarity with AIM and PerfectLaw, and proficiency in Excel. The firm offers competitive pay, comprehensive benefits, and growth opportunities in a

Qualifications

• High school diploma or GED required; associate degree in accounting/finance or related field a plus.

Responsibilities

• Process and post daily receipts via check and wire transfer.
• Process firm expenses.

Skills

Clear communication

Professionalism

High-quality work

Timeliness

Collaboration

Policy compliance

Multitasking

Education

High school diploma or GED

Associate's degree in accounting/finance or related field

Tools

AIM

PerfectLaw

Microsoft Office

Job description

Hamilton Miller & Birthisel LLP

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation. The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.

Summary

The Accounting Clerk is responsible for the daily positing of all incoming check and wire payments for the firm. This role ensures payments are applied correctly, records remain accurate, discrepancies are identified, and accounting and billing teams receive support as needed.

Supervisory Responsibilities

This position has no direct supervisory responsibilities.

Responsibilities

• Process and post daily receipts received via check and wire transfer.
• Reconcile client and operating American Express charges.
• Process firm expenses.
• Accurately apply payments to client accounts, invoices, and matters in accordance with firm policies.
• Accurately verifies, enters and posts American Express client costs and firm operating expenses.
• Maintain detailed records of receipts, American Express backup and firm invoices.
• Collaborate with Billing Specialists, Accounts Receivable personnel, attorneys, and clients to resolve payment-related concerns.
• Maintain confidentiality of client, financial, and firm information at all times.
• Assist with special projects and additional accounting duties as assigned.

Education & Experience

• High school diploma or GED required, associate's degree in accounting, Finance, or a related field a plus.
• Minimum of 2 years of experience in accounts receivable or general accounting.
• Prior experience in a law firm or legal environment a plus.
• Familiarity with legal or professional software such as AIM and PerfectLaw preferred.
• Proficiency in Microsoft Office, particularly Excel (including VLOOKUP), Outlook, and Word.

Essential Skills, Abilities & Competencies

• Communicate clearly and professionally-both verbally and in writing-with clients, attorneys, business professionals, and external parties.
• Produce high-quality work product, respond to calls, and return correspondence promptly and efficiently.
• Deliver accurate, timely, and reliable work and consistently meet deadlines and performance expectations.
• Build and maintain positive, collaborative working relationships.
• Adhere to all firm policies, procedures, and professional standards.
• Perform both sedentary and physical tasks, including:
  1. Working at a computer for extended periods (on-screen reading, drafting, and typing)
  2. Participating in virtual meetings and conference calls
  3. Attending in-person meetings as needed
• Manage competing priorities and work effectively under pressure in a fast-paced environment.
• Perform other duties, tasks, or projects as assigned.

What We Offer

• Competitive annual compensation package with bonus potential.
• Flexible working environment: career and work-life balance supported.
• Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, FSA Medical & FSA Dependent Care, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.
• Biometric Wellness Screenings.
• Commuter Reimbursement Program (parking, train, bus, etc.).
• 401(k) retirement plan with generous Firm match.
• Opportunities for creative freedom and idea exchange in an innovative workspace.

Our Culture - Collaborate with a Dynamic Legal Team

At Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.

Equal Employment Opportunity Statement

Hamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.

Accommodation and Confidentiality

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. All inquiries are kept confidential. If you have a request for an accommodation during the application process, please contact our Talent Acquisition team.

The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.