Accounting Clerk

The Salvation Army Syracuse ARC; City of Syracuse (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

The Salvation Army Syracuse ARC seeks an Accounting Clerk to support the Bookkeeper and Payroll Clerk in the finance office. You will enter daily data, prepare welfare invoices, and manage deposits as part of a team dedicated to responsible financial administration.

Ideal candidates have a high school diploma, strong attention to detail, and proficiency in Microsoft Office. Prior experience is preferred; this is a full-time on-site role in Syracuse, NY.

Qualifications

• High School diploma or equivalent.
• Ability to prioritize, with attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office.
• 2 years of related work experience preferred.

Responsibilities

• Call stores to obtain daily sales, volunteer, and production numbers.
• Enter data into management spreadsheets and distribute.
• Review daily sales sheet for accuracy and balance tax vs exemptions.
• Create and mail welfare sales invoices; track payments.
• Handle custodian duties for beneficiary canteen tokens or tickets.
• Enter daily bale production summaries into the warehouse program and verify shipping memos.
• Submit forms for permits as needed by managers or supervisors.
• Process daily mail and order office supplies as needed.
• Type and mail thank you letters to donors based on receipts from the Bookkeeper.
• Assist with other duties as assigned by supervisor or Administrator.

Skills

Attention to detail

Organizational skills

Prioritization

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

About the Job:

The Salvation Army's Adult Rehabilitation Centers make a difference in people's lives. Through the collection and resale of gently used goods we are able to provide the financial support to assist men and women with a variety of social and spiritual afflictions. The in-residence rehabilitation program focuses on basic necessities with every man or woman being provided a clean and healthy living environment, good food, work therapy, leisure time activities, group and individual counseling, and spiritual direction. All our effort is focused on developing life skills and a personal relationship with God through Jesus Christ. More than just a job, each member of the team contributes to recycling goods that literally recycle and repair broken lives.

The Accounting Clerk will perform a variety of clerical and organizational duties to support Bookkeeper and Payroll Clerk in functions of the finance office.

Duties and Responsibilities:

• Call each store to get the daily sales, volunteer, and production numbers. Enter these into management spreadsheets and distribute.
• Review daily sales sheet for accuracy, gaps in Z totals (indicate on store voucher the reason opening Z differs from prior days closing Z), completeness including listing of credit card slips and batch summary, void slips, exempt sales, gift certificates validation for both sale and redeeming, signatures, etc. Validated deposit ticket MUST be attached. Enter the daily sales sheet into the Store database. If sales tax calculated versus tax collected is out-of-balance, more than $0.50, review data entry to see if tax collected was recorded as gift certificates or if store voucher did not list exempt sales items, but cash register tape did. Make sure to record sales which were exempted from tax.
• Create invoices for welfare sales and mail. Follow up to collect outstanding invoices. Place copy of invoice in open invoice folder. When payment of welfare sales invoice is received, mark invoice paid, move copy of invoice from open invoice folder to paid invoice folder noting check number and date for payment, enter new store voucher into the store program (exclude from accounting) using the last working date of the month and give check to Bookkeeper for recording and deposit.
• Act as custodian for beneficiary canteen tokens or tickets. Balancing token box, replenishing needed tokens, give bookkeeper new beneficiary token/ticket form to record.
• Enter daily bale production summaries into the warehouse program. Enter shipping memo sales into the warehouse program open contract, verifying all shipping information on memo.
• Submit forms for permits as needed by managers or supervisors and approved by Administrator.
• Act as custodian for secondary petty cash fund. Review vouchers for completeness, supporting documentation adding machine tapes, signatures, and approvals, etc. before releasing cash. Sell vouchers from secondary petty cash fund to primary Petty Cashier (Payroll Clerk) not less than monthly to secure reimbursement to petty cash fund. Checks may be written to accounting clerk to replenish secondary petty cash if payroll clerk is out for extended period of time.
• Responsible for distribution of daily mail. Process outgoing daily mail.
• Order office supplies, purchase order as necessary and approved by Administrator.
• Type and mail thank you letters to individuals and companies that make donations (based on the receipts provided by the Bookkeeper)
• Other duties are assigned by immediate supervisor and/or Administrator.

Qualifications:

• High School diploma or equivalent.
• Ability to prioritize, with attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office.
• 2 years of related work experience preferred.