Accounting Assistant Interm

University of West Georgia; Carrollton (GA); On-site; USD 25,000 - 30,000; Full time

Job summary

The University of West Georgia seeks an Accounting Assistant Interm to support the foundations' accounts payable functions. This role processes payment requests, verifies fund designations, ensures compliance with IRS regulations, and assists with inter-fund transfers.

You will work with vendor management, train staff on Financial Edge reporting, and help create timely financial information for institutional leaders. A high school diploma and 4+ years of general office experience are required.

Qualifications

• High school diploma.
• 4+ years of general office work experience.
• Strong knowledge of Microsoft Office with Word & Excel.
• Excellent verbal and written communication; ability to meet deadlines.
• Knowledge of not-for-profit accounting (FASB) is preferred.

Responsibilities

• Process payment and reimbursement requests, verify project designation, and ensure IRS/compliance with Foundation policies.
• Vendor management: update profiles, resolve discrepancies, and handle 1099 reporting.
• Liaise with campus partners on reporting and train staff on Financial Edge reports.
• Process departmental account applications and inter-fund transfers.
• Perform other duties as assigned.

Skills

Microsoft Office

Data entry

Communication

Not-for-profit accounting

Education

High school diploma

Tools

Financial Edge

Job description

Job Title: Accounting Assistant Interm

Location: UWG Recruiting Location

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 302530

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia - a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University’s mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

This position is responsible for the accounts payable function for the UWG Foundation and the Athletic Foundation. Accounts payables processes include, but are not limited to, processing all payment and reimbursement requests submitted to Foundations verifying the appropriateness, funds usage, and approval authority; verifies forms and substantiation documentation for completeness and compliance with IRS regulations and Foundation policies and procedures; processes departmental account applications for creation of new Foundation accounts as well as inter-fund transfers; acts as liaison to university business, budget and other administrative staff who manage respective divisional and/or departmental Foundation accounts; responsible for vendor management and relations; and other projects assigned. Donors, external organizations, and Foundation management and governing boards rely on this position to ensure financial reports are accurate, timely and recorded in accordance with Generally Accepted Accounting Principles (GAAP), IRS regulations, and Foundation policies. The position helps to create process improvements and promotes new tools and techniques to further the division’s ability to produce reporting that supports complete, accurate and timely information for the Foundations and institutional leaders.

Responsibilities

1. Processes payment and reimbursement requests including, but not limited to, verifying project (fund) designation for appropriateness, funds usage, and approval authority; verifies forms and substantiation documentation for completeness and compliance with IRS regulations and Foundation policies and procedures; and processes other paperwork as needed.
2. Responsible for vendor management and relations. This includes, but is not limited to, processing new and updated vendor profile forms, electronic payment paperwork, resolving payment or reimbursement discrepancies, and issuing calendar yearend returns and reports related to 1099 income and fringe benefits paid from the Foundations.
3. Acts as liaison to university business, budget and other administrative staff (campus partners) who manage respective divisional and/or departmental Foundation accounts; assists these contacts with project reporting, account reconciliations, or other account activity questions. This position also develops and conducts accounting system, Financial Edge, report training for these contacts.
4. Processes departmental account applications for creation of new Foundation accounts as well as inter-fund transfers; reviews and confirms proper authorization and complies with Foundation policy and donor designation.
5. Other duties as assigned.

Required Qualifications

Required Education

High school diploma

Required Experience

4 or more years of general office work experience.

Key Qualifications: Working knowledge of all Microsoft Office applications with strong skills in Word and Excel; Extensive data entry experience and the ability to organize data in a consistent and logical method; Ability to execute complex clerical assignments to completion, recognizing obvious clerical errors and omissions; Possess excellent verbal and written communication skills; Have knowledge of FASB's not-for-profit accounting principles and concepts. Be able to meet frequent deadlines, work under stressful conditions at times, and work effectively in a service-oriented environment.

Preferred Qualifications

Preferred Education

Accounting or related college degree

Preferred Experience

Experience with financial and accounting systems; experience with Financial Edge or other Blackbaud products extremely desirable.

Proposed Salary

$18.62 - $22.16 hourly. Paid on a bi-weekly basis.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details in USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.