Accounting Assistant ("Asistente de Contabilidad")

Azul Hospitality; Reno (NV); On-site; USD 26,174 - 27,552; Full time

Job summary

Azul Hospitality is seeking a detail-oriented individual for the role of Administrative and Accounting Support at Hyatt Place Reno. This full-time position involves assisting the General and Accounting Managers, managing financial records and providing administrative support.

The ideal candidate will have at least 2 years of experience in administrative or accounting roles, strong organizational and customer service skills, and the ability to maintain confidentiality. Responsibilities include record management, guest inquiries, and compliance with property policies.

Join our team to support operational excellence in a dynamic hospitality environment!

Qualifications

• Requires a minimum of 2 years of administrative and/or accounting experience.
• Excellent leadership capability and customer relations skills required.
• Must be able to speak, read, write, and understand the primary language used in the workplace.

Responsibilities

• Provide administrative support to the General Manager and Accounting Manager.
• Verify the accuracy and timeliness of accounting functions.
• Assist with any guest inquiry and promote effective communication across departments.
• Monitor employee records and maintain confidentiality regarding sensitive information.

Skills

Communication skills

Detail-oriented

Organizational skills

Customer relations

Intermediate computer skills

Education

High school diploma or equivalent

College degree (preferred)

Tools

Windows OS

MS Office

PMS

POS

Job description

Job Details

Job Location: Hyatt Place Reno - Reno, NV 89511
Position Type: Full-Time/Part-Time
Salary Range: $19.00 - $20.00 Hourly
Job Category: Admin - Clerical

Position Purpose

Assist and support the General Manager and Accounting Manager by performing administrative and accounting duties. Responsibilities include managing financial records, accounts payable and receivable, reconciliations, payroll assistance, guest inquiries, onboarding support, maintaining employee files, and ensuring compliance with property policies. Confidentiality, accuracy, and integrity are essential to this role.

Essential Responsibilities

Administrative Support

• Provide administrative assistance to the General Manager and designated team members.
• Greet guests and respond to phone inquiries in a professional manner.
• Maintain organized digital and physical filing systems.
• Coordinate meetings, manage schedules, arrange travel, and facilitate communications.
• Prepare and distribute reports, correspondence, and meeting minutes.
• Maintain employee records, time and attendance logs, and onboarding documents.
• Monitor and track employee reviews, anniversaries, birthdays, and other important dates.
• Assist with onboarding processes and new hire documentation.
• Maintain confidentiality regarding all sensitive company, financial, and personnel information.
• Promote effective communication and collaboration across departments.
• Support guest relations by addressing inquiries and resolving complaints as needed.
• Perform additional duties as assigned by the General Manager across various departments.

Accounting Support

• Coordinate onsite accounting activities and serve as a liaison with corporate accounting.
• Verify the accuracy and timeliness of accounting functions, including daily revenue reports, payroll support, accounts payable, accounts receivable, and cash/credit card management.
• Ensure compliance with all property policies, procedures, and applicable laws.
• Maintain accurate accounting records and reconcile vendor statements.
• Prepare and review invoices for coding, approval, and payment.
• Process deposits, reconcile bank statements, and maintain logs to track month-end requirements.
• Manage billing and payment collection for direct bill accounts and no-shows.
• Monitor outstanding balances and generate aging reports (30/60/90+ days).
• Oversee and audit staff payroll records to ensure compliance with federal, state, and local regulations.
• Participate in monthly financial review and reporting processes.
• Maintain and prepare supporting documentation for financial records.
• Audit daily revenue reports prior to submission.
• Support tax documentation and reporting as needed.
• Perform additional duties as assigned by the General Manager or Accounting Manager.

General Functions

• Attend staff and leadership meetings as necessary.
• Adhere to all company safety and security policies and procedures.
• Promptly report any maintenance issues, hazards, or injuries.
• Perform additional duties as assigned by the General Manager or Accounting Manager.

Supportive Functions

• Assist with any guest inquiry.
• Follow all company and safety and security policies and procedures. Report maintenance problems, safety hazards, accidents, or injuries.
• Perform other reasonable job duties as requested by direct and indirect Supervisors.

Physical Demands

• Environmental conditions are inside; staff spends approximately 75% or more of the time inside.
• Must be able to work in extreme temperatures like freezers (-10°F) and kitchens (+110°F) for up to one (1) hour or more.
• Must be able to stand and exert well‑paced mobility for up to four (4) hours in length.
• Must be able to maneuver between functions occurring simultaneously in limited space.
• Must be able to lift up to 45 lbs. as needed.
• Must be able to push and pull carts and equipment weighing up to 250 lbs.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, hearing ability and visual acuity.
• Hearing, smelling, tasting, visual ability to observe and distinguish product quality and detect signs of emergency situations.
• Talking and hearing occur continuously in the process of communicating with other staff, guests, and supervisors.
• Vision occurs continuously with near and color vision and depth perception.
• Must have finger dexterity to operate office equipment such as computers, printers, 10‑key adding machine, multi‑line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other equipment as needed.

Specific Job Knowledge, Skills and Abilities

• Must be able to speak, read, write and understand the primary language used in the workplace.
• Requires good communication skills, verbal, written and electronic; must have excellent leadership capability and customer relations skills.
• Must be detail oriented with outstanding organizational and communication skills. Must possess intermediate computer skills.
• Must possess basic computational ability.
• Ability to analyze, foresee user needs, and make judgments to ensure proper tools are provided at property level.
• Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
• Knowledgeable about basic function of Windows OS, MS Office, PMS, and POS. Self‑driven and able to work independently.
• Exceptionally strong in issue resolution and proven analytical skills with a strong attention to detail.
• Knowledge of table and bar service.
• Knowledge of appropriate table settings and service ware.
• Ability to describe all menu items and methods of preparation.

Education

High school or equivalent education required.

Experience

High School Diploma or equivalent required; college degree preferred.
Minimum 2 years of administrative and/or accounting experience required.
Previous hospitality experience preferred.

Grooming

All staff members must maintain a neat, clean, and well‑groomed appearance per Azul Hospitality standards.

Attendance

Regular attendance in conformance with the standards is essential to the successful performance of this position.