Accounting Assistant

Nike Communications, Inc.; New York (NY); On-site; USD 40,500 - 49,500; Full time

Benefits offered by this job

Health Benefits

401(k) plan with possible contributions

15 vacation days

Agency closures between Christmas and New Years

Shorter work hours on Summer Fridays

12 weeks paid parental leave

Company-provided technology

Potential end-of-year bonuses

Annual agency-wide offsite

Special DEI initiatives

Job summary

A creative communications firm seeks an Accountant Assistant in New York, working three days onsite. This role includes managing invoices, assisting with tax reporting, and maintaining accounts payable records. Candidates should have at least 6 months of experience and excel in organization and communication. The position offers a salary of $45,000, various benefits, and a focus on diversity and inclusion within a dynamic workplace.

Qualifications

• Minimum of 6 months of previous work experience.
• Strong attention to details and excellent organizational skills.
• Strong verbal and written communication skills.
• Comfortable and proficient in Microsoft Excel and PC.
• Basic understanding of accounting principles.
• Demonstrates self-awareness and cultural competency.
• Ability to thrive in a dynamic workplace.

Responsibilities

• Review and process vendor invoices for accuracy.
• Communicate with vendors to resolve discrepancies.
• Maintain AP vendor payment records in QuickBooks.
• Assist with tax reporting and maintain expense files.
• Send weekly timesheet reminders and follow up.
• Run weekly time reports for supervising managers.

Skills

Attention to details

Organizational skills

Communication skills

Technology proficiency

Cultural competency

Adaptability

Tools

Microsoft Excel

QuickBooks

Job description

Established in 1984, Nike Communications is a female-founded creative communications firm specializing in the marketing of prestige brands. We create meaningful connections between some of the world’s most iconic brands and their audiences by utilizing diverse perspectives to develop culturally relevant client campaigns. We believe differences fuel the creative spirit; that by embracing diverse perspectives and cultures, innovation can flourish, and creativity will shine through in each story we tell.

Differences fuel the creative spirit.

At Nike Communications, we recognize that diversity, equity, and inclusion are critical components to our success, and we are deeply committed to creating a workplace that values and supports the unique talents and perspectives of every individual. We are passionate about building an agency that truly reflects the diversity of our world, and we firmly believe that fostering a culture of inclusivity and equity is a fundamental responsibility shared by everyone within our agency.

More About The Role

Join our team as a New York-based Accountant Assistant on the Finance team to work in-office three days per week! Dive into a dynamic role, working across all accounting functions at our company working closely with our finance team.

Responsibilities

Successful Invoice Management: Review, verify, approve and process vendor invoices in Concur AP for accuracy, completeness, and adherence to company polices and verify approval for all AP bills and ensure appropriate coding and classification.

Accounts Payable Process Mastery: Process bi-monthly Accounts Payable Aging report for vendor payments and communicating with vendors on their inquiries to resolve any discrepancies / issues, collaborating with internal departments as necessary.

QuickBooks Maintenance: AP vendor payment back up maintenance and booking payments into QuickBooks.

Communicate Thoroughly: Communicate with vendors via telephone and/or email to verify banking information accuracy while also managing and maintaining emails in the team’s Accounts Payable inbox.

Gain Experience on Tax Reporting: Assist with quarterly sales tax in accordance with sales tax compliance and maintain expense report files/receipts for audit and sales tax purposes, including assisting with processing year end 1099 forms.

Timesheet Compliance Management: Send weekly timesheet remindersandfollow up on delinquent internal timesheets and maintain employee, client and rate lists in timesheet software.

Running Meaningful and Accurate Reports: Run weekly time reports for the supervising managers, while assisting with generating monthly forecast vs actual timesheet report and conducting weekly budget updates in timesheet software.

Qualifications

• Professional Experience: Minimum of 6 months of previous work experience
• Organization: Strong attention to details and excellent organizational skills and can work independently, prioritize tasks, and meet deadlines
• Excellent and Thoughtful Communicator: Brings strong verbal and written communication skills and the ability to connect with a diverse workforce
• Savvy and Curious with Technology: Comfortable and Proficient in Microsoft Excel (and the full Microsoft environment) and PC. QuickBooks experience would be an added bonus.
• Knowledge: Basic understanding of accounting principles and best practices
• Commitment to Diversity, Equity and Inclusion: Embodies the values of diversity, equity, and inclusion; demonstrates self-awareness, cultural competency, and the ability to work with people from diverse cultures and backgrounds.
• Adaptability: Ability to thrive in a dynamic workplace, showcasing adaptability and resilience

The salary for this role is $45,000. This is a non-exempt role, eligible for overtime pay.

• Health Benefits: Options for medical coverage through UnitedHealthcare, and Dental and Vision coverage through Principal
• Financial Security: Contribute to 401(k) plan for retirement with the potential agency contribution via year-end profit sharing
• Time Off: Enjoy 15 vacation days, with an extra day off on your birthday month
• Holiday Closure: Agency closed between Christmas and New Years for a well-deserved break, as well as 10 other holidays throughout the calendar year
• Summer Flexibility: Summer Fridays offer shorter work hours from Memorial Day to Labor Day
• Family Support: Benefit from 12 weeks of paid parental leave and formal policies to support working parents
• Cell Phone Benefit Options: Transfer your personal number or get a new business phone fully covered by the agency
• Technology: Company provided laptop and accessories, along with IT support
• Bonuses: Potential for discretionary end-of-year bonuses
• Agency Bonding: Engage in happy hours and our annual agency-wide offsite for camaraderie and celebration
• Emphasis on DEI: A variety of specialized employee resource groups, DEI programming and other initiatives

Nike Communications, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Nike Communications, Inc. is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities.

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