Accounting Assistant

McFarland Johnson Inc.; City of Binghamton (NY); Sur place; USD 34 000 - 41 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision insurance

Generous paid time off

Annual bonus eligibility

Employee Stock Ownership Plan (ESOP)

Résumé du poste

McFarland Johnson Inc. seeks an Accounting Assistant in Binghamton, NY to support client invoicing, accounts payable, and daily office tasks.

This entry‑level role, reporting to the Controller, offers hands‑on accounting experience within a growing engineering and consulting firm. You will prepare invoices, assist with payment processing, maintain records, and respond to routine inquiries while collaborating with project managers and vendors.

Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred.
• Two or more years of accounting clerk, billing, accounts payable, or related experience preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Knowledge of invoicing, billing, and basic accounting practices; experience in the engineering, construction, or professional services industry preferred.
• Ability to learn accounting and project management software quickly.
• Strong organizational and time-management skills, with careful attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, maintain confidentiality, and work effectively both independently and as part of a team.

Responsabilités

• Prepare accurate routine and customized client invoices in accordance with contract terms and billing schedules.
• Coordinate with Project Managers to review supporting documentation, verify billing information, and resolve discrepancies before invoices are issued.
• Assist with accounts payable, including invoice entry, coding, documentation, and payment processing.
• Maintain organized and accurate accounting records, files, and supporting documentation.
• Respond to routine billing and payment inquiries and coordinate with Project Managers, vendors, and clients as needed.
• Perform routine administrative tasks, including office supply ordering, data entry, scanning, and filing.
• Assist with other accounting projects and related tasks as assigned.

Connaissances

Attention to detail

Time management

Written and verbal communication

Multitasking

Independent and team work

Formation

High school diploma or equivalent

Associate degree in accounting or related field

Outils

Microsoft Excel

Microsoft Office

Accounting software

Description du poste

At McFarland Johnson (MJ), you’ll own your future. We're a 100% employee-owned firm with 80 years of experience delivering innovative engineering, planning, environmental, technology, and construction solutions that make a lasting impact on the clients and communities we serve. Certified as a Great Place to Work, our employee-owners describe MJ's culture as collaborative, people-focused, and supportive. Join us and help shape the future of infrastructure, together.

Join MJ as an Accounting Assistant and support the people, projects, and daily operations of our growing engineering and consulting firm. As part of our Business Office team, you will use your attention to detail and organizational skills to help prepare client invoices, assist with payment processing, order office supplies, and maintain accurate accounting records. Under the direction of MJ’s Controller, this entry-level position offers an opportunity to develop practical accounting skills while collaborating with colleagues across the firm. This position is based in Binghamton, New York.

Job Responsibilities

• Prepare accurate routine and customized client invoices in accordance with contract terms and billing schedules.
• Coordinate with Project Managers to review supporting documentation, verify billing information, and resolve discrepancies before invoices are issued.
• Assist with accounts payable, including invoice entry, coding, documentation, and payment processing.
• Maintain organized and accurate accounting records, files, and supporting documentation.
• Respond to routine billing and payment inquiries and coordinate with Project Managers, vendors, and clients as needed.
• Perform routine administrative tasks, including office supply ordering, data entry, scanning, and filing.
• Assist with other accounting projects and related tasks as assigned.

Education And Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred.
• Two or more years of accounting clerk, billing, accounts payable, or related experience preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Knowledge of invoicing, billing, and basic accounting practices; experience in the engineering, construction, or professional services industry preferred.
• Ability to learn accounting and project management software quickly.
• Strong organizational and time-management skills, with careful attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, maintain confidentiality, and work effectively both independently and as part of a team.

Why Join MJ?

• Be part of an award-winning, employee-owned firm that values innovation and client-focused service.
• Collaborate with colleagues across the firm and support projects that make a difference in the communities we serve.
• Build practical accounting skills in a supportive, growth-oriented work environment.
• Enjoy flexible schedules, generous PTO, and a culture that values balance so you can thrive both professionally and personally.

What We Offer

• Compensation: $25-$30 per hour, plus eligibility for an annual bonus.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Generous paid time off, including paid parental leave.
• Fully contributed Employee Stock Ownership Plan (ESOP).
• 401(k) match.
• Technical training and professional development opportunities.

Join Us and Make a Difference

Join a team where your work has purpose, your ideas are valued, and your growth is personal.