Accounting and Finance Manager - IQMP

University of Illinois Urbana-Champaign; Chicago (IL); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Illinois Quantum and Microelectronics Park seeks an Accounting Associate to manage accounting duties, prepare financial reports, and support grant accounting and procurement. The role focuses on IBMIQMP accounts and adherence to University policies.

The position requires a strong background in accounting principles, proficiency with Quickbooks and Excel, and the ability to work with university systems. Hybrid work is available with regular presence in Chicago.

Qualifications

• Bachelor's degree in Accountancy or related field and five years of professional accounting experience.
• Master's degree in Accountancy or related field.
• Possession of CPA/LPA or equivalent license to practice public accounting.

Responsibilities

• Manage accounting and expense reporting for IQMP accounts and related University accounts.
• Prepare monthly financial statements and perform account analyses.
• Support procurement, contract administration and audits as required.
• Maintain IQMP inventory and property management using FABWeb and related systems.

Skills

Accounting knowledge

Excel proficiency

Communication skills

Attention to detail

Multi-tasking

Policy knowledge

Education

Bachelor's degree in Accountancy

Master's degree in Accountancy

Tools

Banner Financial System

FabWeb

iCS contract system

Emburse

Chrome River

Quickbooks

Job description

Illinois Quantum & Microelectronics Park

This position will be eligible for a hybrid work arrangement but will require regular presence in Chicago.

Illinois Quantum & Microelectronics Park

This position will be eligible for a hybrid work arrangement but will require regular presence in Chicago.

This position is not eligible for any type of sponsorship for work authorization.

The University of Illinois Urbana-Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs.

The Illinois Quantum and Microelectronics Park (IQMP) is a first-of-its-kind park for quantum scale-up and related quantum and advanced microelectronics research and development. Minutes away from downtown Chicago along Lake Michigan, this site will: 1) build on a track record of historic investment by the State in quantum information science and technology, and 2) further establish Illinois as a global hub for quantum. The park is designed to support the full ecosystem of companies, researchers, suppliers, end users and other partners working to facilitate the development and commercialization of quantum technologies, including the world's first fault-tolerant computers. For more information, visit our website.

Job Summary

Under limited supervision, manages accounting responsibilities for the Illinois Quantum and Microelectronics Park. This position prepares financial reporting, reconciles payments, performs grant accounting, and supports the procurement and contract administration with the integral knowledge of University policies, procurement, and accounting procedures to perform the work.

Duties & Responsibilities

• Accounting Management:
  • Manage accounting and expense reporting for all IQMP accounts and University related accounts, including state and federal grant awards and provide periodic reports and supporting documentation to sponsored agencies as required. Complete monthly reconciliation of all accounts in a timely manner. Serve as primary resource for approving iBuy, P-Card and T-Card transactions and for processing vendor payments and travel/expense reimbursements in Emburse.
  • Upload and reconcile transactions into Quickbooks for IQMP, LLC and manage IQMP fixed asset depreciation in Quickbooks.
  • Independently keep abreast of changes or updates to University policies and procedures as they relate to accounting systems and procedures.
  • Prepare schedules, worksheets, documentation, and correspondence for internal and external audits.
  • Other duties as assigned appropriate for an Accounting Associate.
• Financial Reporting:
  • Prepare monthly financial statements for IQMP operations, including allocation of expenditures by activity and budget line, and classification of revenue in appropriate categories.
  • Develop and present financial statements for IQMP leadership including the Chief Executive Officer, Chief Operating Officer and Board of Managers as requested, including annual budgets, year to date projections, reserve statements, debt obligations, and revenue/expenditure forecasts.
  • Perform financial analyses, account reconciliations, and budget reviews to support IQMP and NQF programs.
  • Monitor cash flow and initiate fund transfers for grant advances between the University and IQMP, LLC.
• General Administration:
  • IQMP inventory and property management including consumable supplies, furniture, lab equipment, and computers using University systems such as FABWeb. This includes IQMP fixed assets and University fixed assets located in IQMP facilities.
  • Support coordinate the creation of consultant contracts using established templates.
  • Maintain and update documentation to support operational procedures related to position.

Minimum Qualifications

• Bachelor's degree with a major in Accountancy or a related field AND five (5) years of professional level accounting experience.
• Possession of current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA).
• Master's degree in Accountancy or a related field.

Preferred Qualifications

• Experience with UIUC software systems and procedures.
• Experience with Quickbooks.
• Real estate or property management accounting and lease administration experience.
• Possession of a current registration as a Certified Public Accountant OR a valid license to practice Public Accounting.

Knowledge, Skills and Abilities

• General knowledge of accounting principles, including cost analysis, budget review, journal entries and financial reporting.
• Proficiency with accounting systems such as Quickbooks and advanced use of Microsoft Excel.
• Effective communication skills.
• Excellent keyboarding, grammar and proofreading skills to ensure accuracy and minimize errors in data entry.
• Strong interpersonal skills that reflect courtesy, diplomacy and a collaborative approach to develop and maintain effective working relationships.
• Ability to work independently and to exercise good judgment and discretion in the performance of work assignments.
• Ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
• Knowledge and respect for policies and procedures of the University of Illinois and State of Illinois.
• Knowledge and awareness of federal grants and University grants and contracts management.
• Proficiency in Banner Financial System and other University financial systems such as FabWeb, iCS contract system, Emburse and Chrome River.

Appointment Information

This is a 100% full-time Civil Service 5000 - Accounting Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $85,000 to $95,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

At the University of Illinois Urbana-Champaign the state’s flagship public university and one of the world’s leading research institutions every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first‑generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far‑reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail] .