Accounting and Accounts Payable Manager

HR Symphony; East Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Job summary

HR Symphony in Hawaii is seeking an Accounting and Accounts Payable Manager to lead AP and expense management, assist with revenue accounting, and participate in monthly close and financial reporting. You will ensure GAAP and nonprofit standards compliance while guiding staff and volunteers.

The role reports to the VP of Finance and Administration and requires strong organizational and communication skills, with a passion for animal welfare and alignment with Humane Society goals.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 5 years of accounting experience including AP/GL and revenue accounting.
• Experience with non-profit fund accounting and donor-restricted funds preferred.
• Proficiency with Microsoft Office, especially Excel.
• Strong organizational, analytical, and data-driven thinking.
• Excellent interpersonal and written/spoken communication.
• Commitment to Humane Society goals and animal welfare.

Responsibilities

• Oversee accounts payable, accounts receivable, and bank reconciliations.
• Manage shelter operating budget and expenses.
• Prepare financial statements for VP, Board, and funders.
• Ensure GAAP and non-profit accounting standards compliance.
• Support monthly close and financial reporting.
• Assist with grant documentation and donor reports.

Skills

Excel

Analytical skills

Communication skills

Leadership

GAAP knowledge

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Office 365

Financial Edge

Accounting software

MS Excel

PowerPoint

Job description

JOB/POSITION TITLE:

Accounting and Accounts Payable Manager

STATUS:

Exempt

REPORTS TO:

VP of Finance and Administration

JOB DESCRIPTION:

We are searching for a detail-oriented, experienced, and organized finance and accounting professional to lead our Accounts Payable and expense management processes. In this position, you will manage all tasks related to accounts payable and handle company expenditures in an organized and efficient manner. Secondary duties will include assisting with accounts receivable and related revenue accounting, participating in various monthly close activities and the financial reporting process.

KEY RESPONSIBILITIES:

• Oversee daily financial operations, including accounts payable, accounts receivable, and bank reconciliations.
• Manage the shelter's operating budget and track expenses to ensure alignment with financial goals.
• Prepare, analyze, and present financial statements and reports to the VP of Finance and Administration, Board of Directors, and funders.
• Maintain accurate and timely financial records in compliance with GAAP and non-profit accounting standards.

Budgeting and Forecasting:

• Develop and monitor the annual budget in collaboration with the VP of Finance and Administration and program managers.
• Provide financial projections and analysis to inform decision-making and strategic planning.

Compliance and Auditing:

• Ensure compliance with federal, state, and local regulations, including tax-exempt status requirements.
• Prepare for and facilitate annual audits, addressing auditor requests and implementing recommendations.
• File required tax documents, such as Form 990, on time.
• Track and report on restricted and unrestricted funds, ensuring proper allocation and spending in accordance with donor intent.
• Assist the development team with financial documentation for grant applications and donor reports.
• Work closely with department heads to provide financial guidance and insights.
• Supervise accounting staff or volunteers as needed, ensuring accuracy and efficiency in financial processes.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or related field.
• Proven experience as an Accounting Manager, Accounting Supervisor, or similar role with a thorough knowledge of basic accounting procedures and principles.
• Minimum of 5 years of experience required in accounting: general ledger, accounts payable, accounts receivable, or other relevant responsibilities. Experience with financial accounting systems or strong technical aptitude required.
• Knowledge of non-profit accounting practices, including fund accounting and donor-restricted funds preferred.
• Proficiency in financial accounting systems and expertise in the Microsoft Office Suite, specifically Excel.
• Exceptional organizational and problem-solving skills, strong analytical skills and data-driven thinking.
• Strong interpersonal and communication skills, with the ability to present financial information to non-financial stakeholders.
• Must agree with and be committed to Humane Society goals, objectives and programs. Have a passion for animal welfare and the shelter's mission.

WORKING CONDITIONS:

• This position is primarily office-based with occasional on-site visits to shelter facilities.
• Working knowledge of Office 365 suite; MS Excel, Word, Outlook, PowerPoint helpful. Preferable Financial Edge experience but not required. Other accounting software experience.
• Based on 40-hour work week, Monday through Friday typical schedule, with other hours based on operational requirements. May require occasional evening or weekend work during audits, events, or board meetings.

MENTAL, PHYSICAL AND COMMUNICATION DEMANDS:

• Requires working with minimal supervision.
• Must be able multi-task and meet required deadlines.
• Position requires a high degree of mathematical ability and attention to detail.
• Must be able to work and communicate with people in all levels of The Society and people external to The Society (i.e., City and County of Honolulu employees, bank personnel, vendors, etc.).
• Requires patience and tact when dealing with difficult, emotional, or angry people.
• Requires handling people and animals in a pleasant, courteous, and professional manner.

The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Employment Type:

Full Time

Compensation:

$65,000.00 to$90,000.00/ Year