Accounting Administrator (Administrator III) - Denver

State of Colorado; Denver (CO); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PERA retirement

Paid time off

Flexible spending accounts

Public Service Loan Forgiveness

Job summary

Colorado Department of Transportation (CDOT) is seeking an Accounting Administrator, classified as Administrator III, to ensure accurate financial processing and compliance with federal and state requirements. You will support OIM, DTR, and CTE programs, driving proper validation of invoices and funding allocations.

The role offers a hybrid work arrangement after training, with occasional in-state travel and opportunities for professional development through PERA retirement plans and paid leave

Qualifications

• At least 6 years of experience with accounting, business analysis, budget analysis or finance.
• Education and experience combination may qualify for the minimum requirement.
• College transcripts or foreign credential evaluation may be required.

Responsibilities

• Provide accounting expertise in invoice approval for OIM grant projects (DTR/CTE).
• Ensure invoices are processed with proper authorization and timing.
• Determine breakdown of reimbursement amounts and validate calculations.
• Apply funding strings and correct financial coding to transactions.
• Assist with year-end procedures and audit requests.

Skills

Accounting

Budget analysis

Auditing

Education

Accounting / Finance degree

Tools

SAP

Brainware

OnBase AP

COTRAMS

Job description

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

About the Work Unit

Transportation agencies are currently in the midst of a once in a century opportunity to bring about transformational technological change to our aging transportation system and revolutionize it for the twenty-first century. CDOT is committed to preparing and enabling that change as it promotes the safety and efficiency of our roadways. Created in 2019, the Office of Innovative Mobility at CDOT focuses on increasing multimodal transportation options to help decrease congestion, emissions and improve safety on our roadways. The Office focuses in four key transportation areas: electrification, mobility services, mobility technology and transit and rail. Each key area provides policy and strategic guidance throughout the CDOT and the State of Colorado to improve the safety and efficiency of our roadways by leveraging both traditional and new and emerging technologies.

The Finance and Administration team, which reports to the Office of Innovative Mobility (OIM) at CDOT, is responsible for consolidating administrative and support tasks office-wide to ensure compliance with federal, state, and department regulations, provide a resource to program staff on administrative and financial matters, and liaise with personnel in the Division of Accounting and Finance regarding OIM specific administrative and financial matters. This includes projects associated with the Division of Transit and Rail (DTR) and the Clean Transit Enterprise (CTE).

About the Position

As the Accounting Administrator, classified as Administrator III, you will provide accounting expertise by ensuring financial transactions are processed in an accurate and timely manner with the proper authorization and coding within legal parameters. You will also ensure ongoing compliance with all relevant federal and state legislation, policies, procedures and contractual terms affecting the assigned areas of responsibility.

Your duties and responsibilities will include, but are not limited to, the following

• Provide accounting expertise in the invoice approval process for all OIM grant projects, including those for DTR and CTE programs;
• Provide fiscal services to OIM, DTR and CTE by ensuring invoices are processed in an accurate and timely manner with the proper Federal and State authorization;
• Determine breakdown of reimbursement request amounts and validate calculated amounts;
• Apply funding strings to charge against and apply correct financial coding;
• Document transactions, including number of claimed categories and dollar amounts;
• Assist with fiscal year-end procedures and internal and external audit requests;
• Assist with high-level and complex payment issues; investigate discrepancies and troubleshoot errors;
• Utilize a variety of systems including Brainware, OnBase AP, SAP, and COTRAMS;
• Analyze purchase order information and review grant agreements, applying understanding of procurement rules and statutory violations;
• Help implement policies, procedures, and internal controls for processing financial transactions such as payables, receivables, purchasing, journal entries, and budget adjustments;
• Review employee reimbursements across DTR, CTE and OIM for accuracy and determine if applicable fiscal rules have been followed;
• Other job duties as assigned.

Work Environment

• Primarily 8:00 am - 5:00 pm work hours, Monday-Friday with the opportunity for flexible work hours.
• After a training period, you will likely work a hybrid schedule with a combination of in-office and remote work.
• Occasional in-state travel to evaluate and monitor projects, provide/receive training and attend meetings.

Minimum Qualifications

Experience Only:

• At least 6 years of experience with a primary focus on accounting, business analysis, budget analysis and implementation, or finance.

OR

Education and Experience:

• A combination of relevant education and experience equal to at least 6 years.

• Education from an accredited college or university with coursework in accounting, business administration, finance, or another field of study related to the duties of this position will be considered.
• Experience with a primary focus on accounting, business analysis, budget analysis and implementation, or finance will be considered.

Please Note: The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre‑employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications

The exceptional applicant will be an experienced business professionaland will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Knowledge of and experience complying with State Fiscal Rules, procurement rules, contracting rules, Generally Accepted Accounting Principles (GAAP), and internal controls;
• Experience working with a variety of systems, such as SAP, COTRAMS, Brainware, OnBase AP, and other similar systems;
• Experience with fiscal year-end and audit processes;
• Experience validating funding sources and reviewing contract terms to evaluate financial transactions;
• Experience providing financial advice to internal customers to ensure fiscal compliance;
• Experience investigating discrepancies and providing resolution;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal and relationship‑building skills;
• Strong time and project management skills, including prioritization and multi‑tasking ability;
• Excellent reasoning, investigative, analytical, and problem‑solving ability;
• Excellent facilitation, presentation, and communication skills, both written and oral;
• Strong attention to technical detail and accuracy;
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

ADAAA accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre‑employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Emily Harp at [e-mail] or call 303-757-9738.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

EHarp (SAP #50137413/PCR #67569)