Accounting Administrator

Ev-Group-6; Tempe (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Ev-Group-6 is seeking an Accounting Administrator – North America in Tempe, AZ to support the accounting department with data entry, expense reports, and reporting. The role reports to the Vice President of Operations North America.

The position requires at least two years of accounting experience, strong MS Office and SAP skills, and excellent written and verbal communication. It is an on-site role with a focus on accuracy, deadlines, and teamwork.

Qualifications

• Minimum of two years of accounting experience.
• Proficient with MS Office including Excel, PowerPoint, Word, Project and SAP.
• Excellent written and oral communication skills.
• High level of interpersonal and organizational skills; ability to multitask.

Responsibilities

• Manage emails and the accounting department inbox.
• Process monthly expense reports and document cost elements.
• Document records and ensure accuracy of entries.
• Accounts payable: obtain, enter and research vendor invoices.
• Process weekly AP check runs and ACH payments.
• Prepare credit applications and statements of account.
• Record accounts receivable payments and deposits; maintain AR aging and send statements.
• Add new customers and vendors into SAP.
• Assist with month-end procedures and the annual 1099s.
• Assist with annual financial audits and maintain W-9 forms.
• Other duties as assigned.

Skills

Accounting

Data entry

Multitasking

Written and oral communication

Interpersonal skills

Education

Two years accounting experience

Tools

SAP

MS Office

Excel

PowerPoint

Word

Project

Job description

Job Title: Accounting Administrator – North America

Reports to: Vice President, Operations North America

Classification:Non-Exempt

Summary:

Performs day-to-day duties to support EVG’s accounting department and business. Including data entry, expense reports, and generating reports.

Essential Duties and Responsibilities

To perform this job successfully, the individual must be able to perform each of the primary duties satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Manage emails/correspondence and the accounting department inbox.
• Process monthly expense reports, including the preparation of the monthly expense report spreadsheet and the documentation of all cost elements.
• Documenting and ensuring records are up-to-date and accurate.
• Accounts payable - including obtaining, entering, and research of vendor invoices.
• Process weekly accounts payable check runs including ACH payments.
• Prepare credit applications and statements of account.
• Ensure accounts receivable payments and/or deposits are accurately recorded.
• Maintains accounts receivables aging, deposit checks, and emails statements to customers, as needed.
• Add new customers and new vendors into SAP.
• Assists with month-end procedures, as needed.
• Responsible for the monthly credit card upload into SAP.
• Compiles information for the preparation of the annual 1099’s
• Assists with the preparation of the annual financial audit, as needed.
• Responsible for maintenance of W-9 forms.
• Other duties, as assigned.

Additional Duties and Responsibilities

• Understand fundamental accounting.
• Ability to meet deadlines.
• Strong math, accounting, and data entry skills.
• Experience working on spreadsheets and can demonstrate computer proficiency.
• Assist with answering phones.

Qualifications / Education / Skills and Experience

• Minimum of two (2) years of experience with demonstrated ability to perform the responsibilities above.
• Must be computer literate with excellent working knowledge of MS Office software, including Excel, PowerPoint, Word, Project and SAP software.
• Excellent written and oral communication skills.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Excellent organizational and communication skills and the ability to multitask in a fast-paced environment.
• Must be able to work a flexible schedule to meet deadlines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position requires sitting for extended periods of time. Occasionally requires standing, squatting, reaching and bending. Requires the ability to receive information through oral communication both in-person and on the phone. Manual dexterity is needed for using the computer keyboard. Occasional lifting up to 25 pounds. Must have adequate vision to operate computer and complete paperwork.

Additional Comments

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.