Accounting Admin (\"Administrador/a de Contabilidad\")

Hotel David Whitney; Detroit (MI); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Incentives

Benefits package

Growth opportunities

People-oriented culture

Job summary

Azul Hospitality Group is seeking an accounting professional for Hotel David Whitney in Detroit, MI. The role supports the Accounting Manager with accounts payable/receivable, reconciliations, deposits, and daily revenue reporting in a fast-paced hospitality environment.

The position emphasizes accuracy, compliance, and collaboration with Sales and Operations to deliver timely accounting support and staff training.

Qualifications

• 2+ years accounting experience required.
• Property-level hospitality accounting experience strongly preferred.
• High school diploma or equivalent required.
• Must be able to travel occasionally.
• Strong leadership and customer relations skills required.

Responsibilities

• Coordinate all onsite accounting functions and liaise with corporate accounting requests.
• Ensure procedures comply with laws, policies, and standards.
• Prepare invoices and statements for direct bill accounts and group bookings; process payments.
• Maintain AR/AP files and aging reports; manage tax-related tasks.
• Assist with daily revenue reporting and hotel deposits.
• Attend operations and leadership meetings as required.

Skills

Accounting

Leadership

Customer relations

Attention to detail

Communication

Education

High school or equivalent

Tools

PMS

PBX

POS

MS Office

Job description

Job Details

Job Location: Hotel David Whitney - Detroit, MI 48226

Position Type: Full Time

Job Shift: Day

Job Category: Accounting

About Azul Hospitality Group

Azul Hospitality Group is an award-winning hotel management company known for its people-first culture, operational excellence, and strong partnerships with leading global brands including Marriott, Hilton, Hyatt, and IHG. Azul is widely respected for developing talented leaders, fostering innovation, and creating memorable guest experiences. The company offers a collaborative environment where leaders are empowered to make decisions, drive performance, and grow professionally.

What Azul Offers

• Opportunity to oversee or work for high-profile brands
• Competitive compensation and performance-based incentives
• Comprehensive benefits package
• Opportunities for professional growth within a rapidly expanding hospitality organization
• A supportive, people-oriented culture that values innovation and leadership

Join Our Team

If you are an experienced hospitality professional who thrives on new challenges, we encourage you to apply and become a valued member of Azul Hospitality Group’s expanding portfolio of exceptional hotels.

Azul Hospitality Group is an equal opportunity employer dedicated to fostering a diverse and inclusive work environment.

POSITION PURPOSE

Assist and support the Accounting Manager with the maintenance and control of the hotel's financial operations. Depending on established ownership procedure and/or direction this may include but is not limited to accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support, assisting with recruiting, new hire onboarding, and training.

ESSENTIAL RESPONSIBILITIES

• Coordinate all onsite accounting functions. Acts as a liaison for all corporate accounting requests.
• Ensure that all administrative procedures are in place and functioning effectively.
• Ensure compliance with property policies and procedures and all applicable laws.
• Ensure that accounting practices adhere to legal requirements and standards
• Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.
• Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received.
• Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills,
• Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts.
• Review and maintains accurate files on all contractual obligations
• Reconcile vendor statements and solve any discrepancies.
• Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.
• Ensure the collection and payment of applicable local, state, and federal taxes.
• Advise department management of desirable operational adjustments due to tax code revisions.
• Maintain and prepare the monthly tax-exempt worksheet and backup.
• Ensure that all invoices are prepped, coded ready for approval and entering. Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice.
• Maintain complete and accurate accounting files to handle vendor inquiries.
• Maximize cash flow by proactively managing accounts payable and accounts receivable functions.
• Prepare and provide balances of accounts receivable recap daily.
• Preparation of 30/60/90+ day aging report for review.
• Prepares daily deposits.
• Givs change to cashiers when needed.
• Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office.
• Maintain a variety of logs for tracking and tracing specific month end requirements
• Articulate policies and audits compliance of cash handling and credit positions and credit.
• Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
• Audit city ledger on a weekly basis and inform the Accounting Manager and General Manager of any credit risks or potential write offs.
• Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries.
• Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files.
• Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued.
• Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as needed.
• Attend operations and leadership meetings when required.

SUPPORTIVE FUNCTIONS

• Assist with any guest inquiry.
• Ensure training of new staff members to include familiarization of property, standard operating procedures, and policies.
• Follow all company and safety and security policies and procedures.
• Report maintenance problems, safety hazards, accidents, or injuries.
• Complete safety training and certifications.
• Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.
• Develop and maintain positive working relationships with others and listen and respond appropriately to the concerns of other employees.
• Perform other reasonable job duties as requested by direct and indirect supervisors.

PHYSICAL DEMANDS

• Environmental conditions are inside, a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems.
• Must be able to sit at a desk for up to ten (8) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
• Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
• Must be able to lift up to 45 lbs. as needed.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.
• Talking and hearing occur continuously in the process of communicating with staff, supervisors, subordinates, occasionally clients and ownerships.
• Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

• Must be able to travel on occasion, as needed.
• Must be able to speak, read, write, and understand the primary language used in the workplace.
• Requires good communication skills, verbal, written and electronic.
• Considerable knowledge of complex mathematical calculations and computer programs.
• Must have excellent leadership capability and customer relations skills.
• Must be detail oriented with outstanding organizational and communication skills.
• Must possess intermediate computer skills.
• Intermediate excel skills (VLOOKUPs and Pivot Tables)
• Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.
• Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
• Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
• Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.
• Self-driven and able to work independently.

EDUCATION

High school or equivalent education required.

EXPERIENCE

• 2+ Years Accounting experience required
• Property level Hospitality accounting experience strongly preferred.

LICENSES OR CERTIFICATIONS

Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.

GROOMING

All Staff Members must maintain a neat, clean, and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.

ATTENDANCE

Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.