Accountant II, Fiscal Department, Grants and Contract Management

CAMBA, Inc.; New York (NY); On-site; USD 72,000 - 102,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

CAMBA, Inc. is seeking an Accountant II/Fiscal Administrator II to lead fiscal administration for a portfolio of high-profile grants and contracts.

You will manage all billing, reporting, and compliance tasks, ensuring timely funder requirements are met and financial records are accurate. The role requires five years of relevant experience, strong Excel skills, and familiarity with government-funded grants.

Qualifications

• At least five (5) years of relevant fiscal, accounting, grants and contracts, or financial management experience.
• Demonstrated experience managing complex billing, budget monitoring, financial reconciliation, variance analysis, and contract closeouts.
• Advanced Microsoft Excel skills and experience with accounting, budgeting, grants management systems.
• Ability to read and interpret contracts, budgets, financial reports, and funder guidance.

Responsibilities

• Serve as the primary Fiscal Administrator for a portfolio of grants and contracts.
• Prepare and submit funder invoices, reports, and supporting documentation on time.
• Monitor revenue, expenditures, and budget utilization; identify fiscal risks.
• Coordinate fiscal aspects of contract closeouts, including final billing and reconciliations.
• Provide fiscal documentation for audits and funder reviews.

Skills

Analytical skills

Communication skills

Time management

Independent work

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Sage Intacct

MIP

PASSPort

Job description

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 73,000 individuals and families, including almost 13,000 youth.CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

CAMBA’s Grants and Contracts Management Department supports the administration of city, state, federal, and private grants and contracts, including billing, tracking, compliance, and coordination with internal departments and funders.

Reports To: Supervisor

Location: 1720 Church Avenue, Brooklyn, NY 11226

What Does the Accountant II/Fiscal Administrator II Do:

• Serve as the primary Fiscal Administrator for an assigned portfolio of high-profile and/or complex grants and contracts and manage fiscal requirements throughout the contract lifecycle.
• Develop and maintain a thorough understanding of the fiscal, billing, reporting, compliance, and closeout requirements for each assigned contract.
• Prepare and submit accurate and timely funder-required invoices, vouchers, financial reports, and supporting documentation in accordance with contract requirements and deadlines.
• Review contracts, budgets, amendments, and related documents to identify fiscal requirements, funding restrictions, billing terms, and reporting obligations.
• Monitor revenue, expenditures, receivables, budget utilization, and spending trends and identify fiscal risks, variances, or potential under- or over-utilization.
• Conduct financial and variance analysis, investigate discrepancies, and develop or recommend appropriate corrective
• Prepare journal entries and other fiscal adjustments as needed and ensure transactions are supported and accurately recorded.
• Review and approve fiscal components of purchase requisitions, payment requests, personnel allocations, and other transactions for completeness, accuracy, budget availability, and compliance with applicable requirements.
• Recommend and support budget modifications based on spending patterns, program needs, contract requirements, and available funding.
• Manage complex billing issues, rejected invoices, payment discrepancies, and outstanding receivables and coordinate resolution with funders and internal departments.
• Coordinate fiscal aspects of contract closeouts, including final billing, reconciliations, outstanding receivables, required adjustments, and closeout documentation.
• Provide fiscal documentation and support for audits, post-payment reviews, monitoring reviews, and other funder or internal requests; assist with resolving findings or follow-up items.
• Communicate with program leadership, funders, and Fiscal teams regarding fiscal requirements, billing matters, budget issues, and other matters affecting assigned contracts.
• Review financial information in CAMBA systems and tracking tools, reconcile discrepancies, and ensure records accurately reflect the status of assigned contracts.
• Proactively monitor high-risk or time-sensitive fiscal matters and elevate issues that may affect reimbursement, compliance, contract utilization, or CAMBA’s ability to meet funder deadlines.
• Perform higher-level quality assurance reviews of fiscal work, reports, billing documentation, and tracking information as
• Provide technical guidance and support to less experienced Fiscal Administrators and contribute to process improvement, standardization, and knowledge sharing within the department.
• Generate required M/WBE or other fiscal reports for assigned contracts, as applicable.
• Follow all Federal, State, City, funder, and CAMBA policies and maintain
• Other duties as assigned.

Education, Licenses and/or Certifications Required:

Applicants currently enrolled in a program and on track to complete the minimum required education, within the next three months, and who meet the minimum experience requirements, are encouraged to apply.

• Bachelor’s degree (B.A. or B.S.) in Accounting, Finance, Business Administration, or a related field; equivalent directly relevant experience may be considered.

Minimum Experiences and Skills Required:

• At least five (5) years of relevant fiscal, accounting, grants and contracts, or financial management experience, including experience independently managing a portfolio of grants and/or contracts.
• Demonstrated experience managing complex billing, budget monitoring, financial reconciliation, variance analysis, and contract closeout activities.
• Strong analytical and problem-solving skills with the ability to identify fiscal risks, investigate discrepancies, evaluate information, and recommend appropriate solutions.
• Ability to read and interpret contracts, budgets, financial reports, funder guidance, and other fiscal documentation and apply requirements accurately.
• Advanced Microsoft Excel skills and experience using accounting, budgeting, grants management, and/or financial systems.
• Excellent written and verbal communication skills with the ability to communicate fiscal information clearly to program leadership, internal departments, funders, auditors, and other stakeholders.
• Demonstrated ability to work independently, exercise sound judgment, manage competing priorities, and meet multiple internal and external deadlines.
• Ability to provide technical guidance, review fiscal work for quality and accuracy, and support the development of less experienced staff.

Preferred Qualifications:

• Experience with nonprofit accounting and government-funded grants and contracts.
• Experience managing high-profile, high-dollar, and/or complex city, state, federal, or privately funded contracts.
• Experience with Sage Intacct, MIP, PASSPort, or similar accounting and grants management systems.

Pre and/or Post Employment Requirements:

Status: Full Time
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

Help New Yorkers in need transform their lives

Each year, CAMBA reaches over 70,000 individuals and families, including over 11,000 youth. Without your support, we cannot continue to create and deliver our programs.