Accountant II - Administrator's Office

Migfoa; Saginaw (MI); On-site; USD 59,000 - 72,000; Full time

Job summary

Migfoa is seeking an Accountant II level position within the Michigan government framework, focusing on budgeting, general ledger analysis, and grant administration. The role supports the Health Department and Sheriff’s Department with financial reporting and internal controls.

You will prepare revenue and expenditure analyses, manage journal entries, and assist with year-end close, audits, and budget development. Strong Excel and Pivot skills are preferred.

Qualifications

• 1+ years government accounting experience.
• Fund accounting experience preferred.
• Experience with Excel and Pivot tables preferred.
• Grant administration experience preferred.

Responsibilities

• Prepare revenue and expenditure reports and budget projections.
• Enter journal entries and process invoices in the financial system.
• Reconcile bank statements and general ledgers.
• Assist with audited financial statements and year-end reconciliations.
• Coordinate annual budget development and revisions.
• Liaise with auditors during onsite visits.

Skills

GAAP knowledge

Budgeting

Journal entries

Excel

Pivot tables

Grant administration

Education

Bachelor's degree in accounting/finance

Tools

Financial management system

Job description

General Definition of Work:

Performs intermediate skilled technical work preparing reports and statements, analyzing finances, creating, and maintaining journals, assisting in the annual budget development and makes changes as necessary, reviewing and reconciling bank statements, reviewing and analyzing departmental ledgers and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor. Position will be assigned to Health Department and Sheriff’s Department.

Starting at $65,882.44/yr

Essential Functions:

Assembles data and prepares revenue and expenditure reports and statements for review and analysis of the financial status of the department, its various program activities, and specific operations or special projects; reviews and analyzes expenditures, revenues, and general ledgers of the department's various activities for the annual budget preparation and periodic budget revisions; submits recommendations to department head or supervisor for the preparation of the annual budget and subsequent revisions; prepares expense and revenue projections.

Performs a broad spectrum of accounting duties, including entering journal entries, special program/activity studies, process A/P invoices, reviews, and processes department credit card purchases, program income/donation reports, cost and expenditure forecasts and related analytic reports and reviews and enters deposits for processing.

Reviews and analyzes departmental ledgers both online and through print-out reports for irregularities, errors, budget adjustments, etc.

Performs the annual close-out for the department or assigned funds, including analysis and final adjusting, and closing journal entries between and among the various activities; analyzes and reconciles expenditures, revenues, and general ledgers.

Develops and recommends internal control policies and procedures.

Works closely with auditors and/or monitors to provide information as requested during onsite visit.

Develops and/or maintains a tracking system for County s inventory, including all service sites; coordinates the implementation of the annual physical inventory of assets and prepares inventory reports.

Attends meetings, trainings, events, and professional development sessions to remain current on topics related to position.

Will perform all duties of an Accountant I in addition to what is listed as duties for the Accountant II. These may include:

• Monitors, balances, and reconciles the general ledger monthly for funds/departments assigned; prepares and enters into financial system multiple journal entries in accordance with GAAP and County policies.
• Prepares billing invoices; prepares deposits for treasury to receipt; performs bank account reconciliations; enters and processes invoices in the finance system to charge external vendors; verifies invoice information; prepares and sends past due letters for unpaid invoices.
• Prepares grant related financial reports and submits requests for reimbursement of federal, state, or local funding, this involves understanding grant financial requirements, reporting requirements/deadlines, using various tools such as spreadsheets to compare/analyze grant related financial information, as well as reconciling and monitoring expenses pertaining to the grant; projects grant expenditures to determine financial need increases and for new year.
• Works with departmental staff to prepare various financial reporting information, analyzing various accounts, comparing budget to actual amounts, estimating annual expenses and available budget.
• Aids individual employees and departments as needed, focusing on areas of finance and county policy and procedures pertaining to finance; works closely with departments in resolving financial problems or questions.
• Assists with the preparation of the audited financial statements, Single Audit, year-end reconciliations.
• Assists with preparing and entering departmental budgetary request information during the budget process and budget adjustments throughout the year.
• Enters and uploads invoices for payment in the financial management system, and releases into workflow for management approval and routing to the Administrator’s Office to be included in check processing; receives W-9s from vendors and adds or updates information into the vendor database.
• Orders office supplies as needed.
• Assists with preparing and entering target budget information in the financial system for distribution to departments.

Minimum Qualifications:

Education: Bachelor’s degree in accounting, finance, or related field

Experience: Moderate (1+ years) experience in government accounting and fund accounting, or equivalent combination of education and experience.

Preferred: Previous experience with grant administration. Familiarity with customer billing processes and invoicing. Previous experience working with Excel spreadsheets and Pivot tables. Familiarity with project accounting practices and procedures.

Special Requirements:

Valid driver's license in the State of Michigan.