Accountant I - Part Time

ADP, Inc.; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Paramount Schools of Excellence seeks an Accountant I who reports to the Controller and supports the finance team with AP vouchers and deposit processing, and assists with credit card transactions. Responsibilities include preparing invoices, coding payments, reconciling grants, assisting with audits, and providing monthly budget input.

Strong attention to detail and teamwork are essential. Bachelor’s degree in Accounting or related field or an Associate with experience; nonprofit grants

Qualifications

• Bachelor’s degree in Accounting, Finance or related field; or Associate’s with minimum two years of accounting experience.
• Prior experience with school and/or nonprofit grants management and finance is required.
• Ability to interpret complex grant funding requirements, submissions, and budget projections.
• Possess good knowledge of planning and strategizing financial and budgeting issues.
• Strong command over written and verbal communication.
• Knowledge of basic accounting and accounts receivable.
• Ability to learn industry specific software.
• Ability to work in task-driven environment.
• Exceptional attention to accuracy and detail.
• Excellent organizational and proactive problem-solving skills.
• Active listening skills and with ability to follow-through tasks at hand.
• Must be a team player with the ability to work independently

Responsibilities

• Prepare and review invoices and deposits for accuracy and completeness.
• Create payment vouchers and code invoices to the correct school/department, grant, and general account.
• Prepare the organization’s credit card expenses and reconcile monthly.
• Collaborate with Finance team to support grant processes.
• Reconcile accounts to detail and determine required general ledger entries.
• Suggest improvements to financial processes to raise quality and efficiency.
• Participate in monthly budget meetings to provide progress reports.
• Prepare work papers and information for annual financial audits.
• Provide additional clerical and administrative support as needed.

Skills

Accounts payable

Grant management

Attention to detail

Communication

Team player

Education

Bachelor’s degree in Accounting/Finance

Associate’s degree + 2 yrs experience

Job description

Reporting to the Controller, the PSOE Accountant I provides support to the organization with an emphasis on preparing accounts payable vouchers and deposit processing. The Accountant I should assist with the preparation of credit card transactions. The Accountant I will have primary responsibility of preparing workpapers and other supporting statements. The role should include, but is not limited to the points above.

Essential Duties and Responsibilities include the following:

Prepare and review incoming invoices and deposits for accuracy and completeness.

Create payment vouchers and code invoices to appropriate school/department, grant, and general account accurately and efficiently to ensure that payables are paid timely.

Prepare the Organization’s credit card expenses: code credit card charges to proper grant and general ledger account, collect invoices/receipts from cardholders, reconcile credit card expenditures monthly.

Collaborate with other members of the Finance team to ensure successful execution of grant process.

Review accounting data for accuracy and compliance with SBOA. Reconcile accounts to detail. Determine required general ledger entries.

Seek out ways to improve financial processes. Demonstrate a desire to improve quality, speed, and efficiency.

Participate in monthly budget meetings, as needed, to provide progress reports to school principals and receive instruction.

Prepare work papers and provide information that supports the annual financial audit.

Provide additional clerical and administrative support, as needed.

Qualifications and Education Requirements

The Accountant I will be thoroughly committed to the PSOE mission. All candidates should have proven leadership, and relationship management experience. Concrete demonstrable experience and other qualifications include:

Bachelor’s degree in Accounting, Finance or related field; or Associate’s degree with a minimum of two years of accounting-related experience is recommended. Education-related finance experience is highly valued.

Prior experience with school and/or non-profit grants management and finance is required

Ability to interpret complex grant funding requirements, submissions, and budget projections

Possess good knowledge of planning and strategizing financial and budgeting issues

Strong command over written and verbal communication

Knowledge of basic accounting and accounts receivable

Ability to learn industry specific software

Ability to work in task-driven environment

Exceptional attention to accuracy and detail

Excellent organizational and proactive problem-solving skills

Active listening skills and with ability to follow-through tasks at hand

Must be a team player with the ability to work independently

Additional Notes

Working Conditions and Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 40% sitting, 20% walking, and 40% standing. This job is performed in a generally clean and healthy environment.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee usually works in an office environment, but the mission of the organization may sometimes take them to non-standard workplaces. They work a standard work week, but may occasionally work evenings, weekends, and any additional hours necessary to accommodate activities such as Board meetings and representing the organization at public events.

This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by the CFO. Paramount Schools of Excellence reserves the right to update, revise or change this job description and related duties at any time.