Accountant I - AP

Hood College; Frederick (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

Hood College seeks an Accountant to support accounts payable and general accounting functions under supervision. The role includes reviewing invoices, processing payments, maintaining vendor files, and assisting with audit requests.

Collaboration with campus partners is essential to ensure accurate records and timely responses. The candidate should have a bachelor’s degree in accounting or business with 1–2 years of related experience and proficiency in MS Office; experience with GP Dynamics,

Qualifications

• Bachelor’s degree preferred with an emphasis in accounting or business.
• One to two years of related experience or an equivalent combination.
• Proficient in MS Office tools and business software.

Responsibilities

• Accounts Payable processing, review, and vendor payment checks.
• General accounting analyses and audit support as needed.
• Student receivables collaboration with the AR team.
• Respond to inquiries with professional communication across campus.

Skills

Customer service

Attention to detail

Team collaboration

Education

Bachelor's degree in accounting or business

1–2 years related experience

Tools

GP Dynamics

Ellucian Colleague

Power Campus

MS Office (Word, Excel, PowerPoint)

Job description

Under the general supervision of the Assistant Controller, theaccountant provides general accounting support and is responsiblefor the Accounts Payable operation. The accountant assures theaccuracy of accounting data, sufficiency of documentation, timelyresponse to requests for information, account analysisandreconciliation, reporting, and audit support. This positioninvolves a variety of duties and responsibilities with an emphasison attention to detail, customer service, follow-through, andinitiative.

Essential Duties

include the following. Other duties may be assigned.

Accounts Payable (40%)

• Reviews invoices and supporting documentation for accuracy,completeness, and appropriate authorization.
• Provides guidance to faculty, staff, and students on expensereimbursement policies, payment approvals, and required forms.
• Records accounts payable data in accounting system and performweekly reconciliation of accounts payable aging report and generalledger.
• Selects vendors to be paid taking into consideration cashavailable and payment due dates.
• Sends list of selected vendors to Assistant Controller forreview and approval.
• Prepares, processes, and distributes all accounts payablechecks.
• Researches and analyzes vendor accounts as required.
• Manages the processing and issuance of 1099NECs and1099MISCs.
• Maintains all vendor files assuring completeness, accuracy, andease of retrieval.

General Accounting (40%)

• Prepares account analysis and audit schedules. Account analysisincluding but not limited to:
• Advances
• Prepaid Expenses
• Accounts Payable and Accounts Payable Miscellaneous
• Additional accounts and analysis to be determined
• Recommends and assists in the development of procedures insupport of the Accounting Office and the College.
• Assists the Student Accounts Accountant with responses to auditrequests for information regarding the student billing system.

Student Receivables Support (20%)

• Collaborate and coordinates with Student Receivables Manager tosupport as necessary.

Customer Service (included in all primary areas ofresponsibility)

• Professionally communicates and interacts with colleaguesacross departments as well as with students.
• Arranges and prepares for document storage and shredding asneeded.
• Prepares correspondence, file folders, binders, and mailings asneeded.
• Responds to all internal and external inquiries regardingcharges, payment policies and procedures, and refer concerns toappropriate office and/or individual.

Qualifications

We seek a candidate who values diversity, equity and inclusion inall that they do. Candidates must have strong organizational skillsand a proven ability to work collaboratively with all partnersacross campus and in the Accounting Office in support of HoodCollege’s mission as a student-centered, liberal artsinstitution.

To perform this job successfully, the individual must be able toperform each essential duty satisfactorily. The requirements listedbelow are representative of the knowledge, skill, and/or abilityrequired.

Minimum Requirements/Qualifications

Bachelor’s degree preferred with an emphasis in accounting orbusiness and one to two years of related experience or anequivalent combination of education and experience required.

Preferred Skills and Characteristics

The ability to respond calmly and professionally to sometimesdifficult, stressful, and challenging interactions is critical tosuccessful performance of this function.

Technology Skills

Proficient in MS Office tools (Microsoft Word, Excel, andPowerPoint), e-mail and Internet. Ability to learn new applicationsquickly including organization-wide information systems anddepartment-specific software applications.

Proficiency in GP Dynamics, Ellucian Colleague, and Power Campus isdesirable.

Language Skills

Strong oral and written communication skills. Ability toeffectively provide information and positively respond to questionsfrom both external and internal customers both in person and byphone. Ability to write routine reports and correspondence.

Mathematical Skills

Proficient with statistical and financial concepts. Must have theability to apply those concepts to tracking, projections, goalsetting, and interpreting reports. Must be able to draw conclusionsfrom reports and make cost effective decisions regardingprograms.

Reasoning Ability

Ability to solve practical problems and deal with a numberofconcrete variables in situations where only limited standardizationexists. Ability to interpret a variety of instructions furnished inwritten, oral, diagram, or schedule form. Ability to workindependently and as a member of a group in