Accountant

The California State University; Monterey (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental and vision plans

15 paid holidays annually

Access to affordable housing

Job summary

The California State University in Monterey is seeking a University Accountant responsible for managing financial operations including general ledger, accounts payable, and financial reporting. The ideal candidate will hold a Bachelor’s degree in accounting and possess skills in financial systems such as PeopleSoft.

Key responsibilities include ensuring proper financial transactions, generating financial statements, and complying with CSU policies. A comprehensive benefits package is offered, including healthcare and retirement options.

Qualifications

• Ability to interpret and follow policy guidelines.
• Experience using financial systems including accounts payable and general ledger modules.
• Knowledge of governmental accounting principles.

Responsibilities

• Manage General Ledger responsibilities and reconciliation.
• Oversee Accounts Payable and Accounts Receivable tasks.
• Generate financial reports and maintain accuracy.

Skills

Ability to analyze financial data

Effective communication skills

Proficiency in financial systems

Education

Bachelor’s degree in accounting or related field

Tools

PeopleSoft/Common Financial System

Job description

Purpose

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• General Ledger Responsibilities including but limited to: Pull appropriate reports, analyze and compile list of reconciling items, and show beginning balance, additions, subtractions and ending balance for reconciliations. Reconciliations may include, but not limited to: Bank, Unclaimed Property, Automatic Clearing House Register (ACH), Check Register Log, Interagency Financial Transactions, Travel Advances, Salary Advances, Outstanding Checks, Daily Cash Deposit Report, Unapplied Payments and Fund Balance Clearing. Draft transactions: enter journal entries which may include Interagency Financial Transactions, notices of accounting transaction from central office, ACH and e-Refunds, and year-end analysis and adjusting journal entry tasks, etc.


• Accounts Payable responsibilities: Record or upload accounts payable invoices, review invoices for prepaids and capital assets, and review invoices for sales tax. Prepare sales and use tax payments monthly, travel process and maintain accurate and complete payable and travel records. Prepare and review travel reconciliations and audit transactions to ensure accuracy and completeness. Prepare and review 1099 filings.


• Accounts Receivable Responsibilities as needed: create customers and post billings into the Billing (AR/BI) module; track outstanding receivables, deposits and payments made in advance, credit memos and refund overpayments, etc.


• Examine and review documents for alignment with accuracy, validity, and adherence to standards and policies (CSU, State, Federal, etc.), including stop payment forms, invoices for overlooked use tax. Evaluate any discrepancies and investigate appropriately. Correct errors, as needed.


• Generate routine financial reports and statements and/or analysis requiring understanding and interpretation of GAAP. Analyze and summarize legal reporting for yearend GAAP adjustments financial statements.


• Help prepare, review, revise, and communicate established University and departmental policies and procedures to faculty, staff, and the general public.

Other Functions

• Perform other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities

Ability to interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw conclusions; utilize problem solving techniques; establish and maintain effective working relationships with others; communicate effectively with others inside and outside the unit, including conveying technical information to non-accountants.

Minimum Qualifications

Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field or a combination of education and experience which provides the required knowledge and abilities.

Specialized Skills

Ability to: quickly and independently research, learn and implement State Administrative Manual requirements (SAM) and California State University Policy requirements; learn and apply laws, rules, and procedures related to governmental accounting; interpret and follow instructions and policy guidelines. Familiarity with, have knowledge of, or possess the ability to quickly acquire a thorough knowledge of governmental accounting principles. Excellent customer service skills and ability to communicate in a professional and effective manner. Demonstrated experience using financial systems including general ledger, accounts payable module, and asset management module, including querying data, accurately and efficiently using PeopleSoft/Common Financial System and Finance Data Warehouse, or equivalent. Ability to quickly and independently research and implement CSU and CSUMB policies and procedures, as well as CSU Legal and GAAP Manual guidance. Proactive approach and forward thinking. Demonstrated ability to address the essential functions associated with this position including knowledge, skills and abilities identified above.

Special Conditions of Employment & Position Designations

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).


• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forthinCSUExecutive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.


• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth inCSU Executive Order 1083 as a condition of employment.


• This position has been designated as a sensitive position with:


• access to, or control over, cash, checks, credit cards, and/or credit card account information


• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.


• May require occasional evenings and/or weekend work.

Physical Environment

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Benefits / Perks

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit the Employee Benefits Summary. The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines.

EQUAL OPPORTUNITY EMPLOYER

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.