Accountant

American Indian Science And Engineering Society; Albuquerque (NM); Hybrid; USD 57,800 - 78,200; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Simple IRA with matching

Paid Leave

Job summary

American Indian Science and Engineering Society (AISES) is seeking an Accountant for a hybrid or remote role. This position reports to the Associate Director of Finance & Accounting and supports grant management, audit prep, and financial reporting within the Shared Services and programs teams.

The role requires a BA/BS in accounting and at least five years of nonprofit accounting and federal grant management experience, with proficiency in Excel and MIP.

Qualifications

• Bachelor's degree in accounting or related field.
• Five years of financial accounting experience in a nonprofit environment.
• Five years of federal grant management experience in a nonprofit or institutional entity.
• Proficiency in Microsoft Excel.
• Experience with MIP accounting software preferred.

Responsibilities

• Grant Support: Manage GL and grant reports in MIP; track budgets; prepare budget summaries and grant tracking sheets; process invoices and revenue recognition; maintain grant spreadsheets and calendars.
• Accounting & Finance: Prepare monthly financials; monitor budget variances; cross-check labor reports; process vendor invoices and re-classes; support audits and funder requests.

Skills

Microsoft Excel proficiency

Nonprofit accounting

Grant management

Financial reporting

Education

Bachelor's degree in accounting

Tools

MIP accounting software

Salesforce

Asana

Job description

JOB TITLE: Accountant
POSITION LOCATION: Hybrid or Remote
SUPERVISED BY: Associate Director of Finance & Accounting
STATUS/CLASSIFICATION: Full-Time/Exempt
ANNUAL SALARY: $68,000

BENEFITS: Medical, Dental, Vision, Life, Long/Short Term Disability Insurance; Simple IRA Retirement Plan with Employer Matching; Paid Sick, Personal, Vacation, and Holiday Leave

About AISES

The Advancing Indigenous Science and Engineering Society (AISES) is a national nonprofit organization focused on substantially increasing the representation of Indigenous peoples of North America and the Pacific Islands in science, technology, engineering, and math (STEM) studies and careers. AISES provides scholarships and internships, workforce development and career resources, national and regional conferences, leadership development, and other STEM focused programming to Indigenous students and professionals.

What Kind of People We Hire

AISES is a fast‑growing organization where we work hard, are passionate about the mission of AISES, and accomplish our goals with a lean staff. The successful candidate will be willing to take initiative and to work on a variety of tasks – including those that may not be listed in the job description. We value positive attitude, hard work, and the willingness to go the extra mile for the organization every day.

Position Summary

This position will report to the Associate Director of Finance & Accounting and will work closely with the Managing Director of Shared Services, the Senior Director of Grant Management and Compliance, the Vice President of Finance & Accounting and the Managing Director of Programs. The role supports the finance team within the Shared Services Department and the programs team on grant financial administration and audit preparation, serving as the essential bridge between finance and programs to ensure alignment on financial data and reporting.

Duties and Responsibilities

Grant Support Responsibilities

• Run GL and P'L reports in MIP, file them in the applicable grant accounting folders, highlight any unallowable or questionable activity, and attend grant budget tracking meetings.
• Prepare for and attend grant orientation and revenue recognition meetings for all grants and applicable sponsorships, completing Budget Summaries and Grant Budget Tracking Sheets in compliance with nonprofit accounting standards.
• Prepare for and attend scholarship meetings, provide data for program scholarship balance research, maintain monthly scholarship reconciliation, and collaborate with program and accounting teams.
• Create invoices in MIP from revenue recognition files for new grants and sponsorships, defer revenue that cannot yet be recognized, and log all invoices on the cash flow spreadsheet.
• Update all tabs on the Grant and Report Spreadsheet, ensure all reporting deadlines are entered in Asana/Salesforce, and distribute calendar invites to responsible staff.
• Create new budgets in MIP and process budget modifications as necessary.
• Prepare financial reports and FFAFTA subaward reporting for grants.
• Assist in preparation of financials and materials for audits, compliance reviews, funder requests, etc.
• Other duties as assigned.

Accounting & Finance Responsibilities

• Calculate IDC, create invoices in MIP for monthly federal drawdowns, submit through drawdown systems, and log all invoices on the cash flow spreadsheet.
• Compile and submit supporting documentation for drawdowns as required by funding agencies and auditors, update the AR schedule for federal drawdowns and grant reimbursement invoicing.
• Review grant AP invoices submitted through accounts payable check run and credit cards for coding compliance and accuracy.
• Maintain monthly asset schedule, analyzing restricted and unrestricted net asset position.
• Prepare and deliver monthly financials for each department, educate and support staff in monitoring budget variances and trends, and provide actionable insights.
• Cross‑check timekeepers labor reports against timesheets ensuring accurate coding and allocations.
• Add new vendors in MIP and process re‑classes in MIP.
• Assist in preparation of financials and materials for audits, compliance reviews, funder requests, etc.
• Other duties as assigned.

Qualifications – Professional & Educational

• Baccalaureate degree from an accredited institution in accounting or related field.
• Five years of experience in financial accounting in a nonprofit environment.
• Five years of experience in federal grant management in a nonprofit or institutional entity; experience in foundation and/or corporate grant management preferred.
• Expertise in Microsoft Office Products with proficiency in Excel.
• Preferred experience in MIP accounting software.
• An equivalent combination of education and/or experience.

Core Competencies

• Accountability – manages projects end‑to‑end, tracks progress against milestones, flags risks, and regularly updates stakeholders.
• Critical Thinking – distills insights from analysis, helps team plan and conduct analysis, makes timely decisions, translates strategy into work, considers cross‑team implications and uses resources prudently.
• Problem Solving – designs and implements efficient processes, anticipates problems, proposes solutions, evaluates options, and prioritizes work within an evolving team context.

Mandatory Requirements

• Must pass a criminal background check.
• Must be able to lift 35 pounds.
• Must be available to attend annual staff retreat, including sponsored out‑of‑town travel and extended working hours.

Position is open until filled. Interested candidates should send cover letter, resume, and three professional references via email to [e-mail]. Please, no phone calls.