Account Representative - Museum District

Houston Methodist; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Houston Methodist is seeking an Account Representative to resolve third party insurance claims for professional services and perform collections on denials and balances. The role requires attention to denial trends and proactive communication to prevent future issues.

Ideal candidates have three years of physician billing experience, familiarity with CPT-4, ICD-9/10, HCPCS, and strong customer service and compliance with HIPAA requirements.

Qualifications

• Three years of physician billing experience, preferably in a multi-specialty physician practice.
• Proficient knowledge of CPT-4, ICD-9/10, HCPCS coding and payor policies.
• Strong communication and negotiation skills with attention to patient privacy and HIPAA compliance.

Responsibilities

• Resolve outstanding third party insurance claims for professional services.
• Perform collections on simple and complex denials and on outstanding balances.
• Identify denial trends and communicate prevention strategies to management.
• Collaborate with CBO departments to reduce aging of accounts.

Skills

Billing experience

Denials management

Collections

CPT-4

ICD-9/10

HCPCS

Revenue cycle

Customer service

Communication

Education

High School diploma or equivalent

Tools

Billing software

Job description

At Houston Methodist, the Account Representative position is responsible for resolving all outstanding third party primary and secondary insurance claims for professional services. This position performs collections activities on simple and complex denials and on outstanding insurance balances in the professional fee environment. This role is also responsible for providing information regarding denial trends for future prevention.

FLSA STATUS

Non-exempt

QUALIFICATIONS

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE

• Three years of physician billing experience, preferably in a multi-specialty physician practice

SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• In depth knowledge of Current Procedural Terminology, 4th Edition (CPT-4), International Classification of Diseases Ninth Revision (ICD-9), International Classification of Diseases Tenth Revision (ICD-10), and Healthcare Common procedure Coding System (HCPCS) coding
• In depth knowledge of third party payor reimbursement policies and procedures
• Understands payor environment such as managed care, independent physician associations (IPAs), and third-party administrators (TPAs)
• Extensive knowledge of billing, collections, reimbursement, contractual agreements and the appeals process
• Understanding of revenue cycle fundamentals
• Ability to follow-through and handle multiple tasks simultaneously
• Excellent communication and negotiation skills, as well as an ability to work independently and interdependently with other business office staff
• Good judgment in handling of accounts and ability to apply a professional approach in dealing with patients and insurance companies
• Sharp analytical abilities in order to resolve patient accounts in a timely and correct manner
• Proficient computer skills and ability to learn and navigate multiple software programs
• Ability to remain calm in stressful situations with patience and understanding

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

• Collaborates with management to reduce aging of accounts by providing verbal and written communication.
• Identifies denial trends and notifies supervisor and/or manager to prevent future denials and further delay in payments. Collaborates with internal CBO departments and Account Managers to communicate and prevent denials. Provides suggestions for resolution.
• Assists with knowledge sharing, payor and department cross training, and provides support to other team members as advised by the manager and/or supervisor.

SERVICE ESSENTIAL FUNCTIONS

• Completes special projects to improve team performance, as assigned.
• Demonstrates expertise of all payors, including Medicare, Medicaid and commercial payors, and applicable department’s revenue cycle operations.
• Ensures protection of private health and personal information. Adheres to all Health Insurance Portability and Accountability Act (HIPAA) and Payment Card Industry (PCI) compliance regulations.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Reviews third party payor work queues to locate and resolve accounts. Resolves denials as they appear. Documents clear, concise and complete follow-up notes in system for each account worked. Assures accounts are completed and worked at a high level of quality by visually proofreading and monitoring work output.
• Identifies, analyzes and escalates trends impacting accounts receivable (AR) collections.
• Meets and/or exceeds established follow-up productivity goals.

FINANCE ESSENTIAL FUNCTIONS

• Expedites and maximizes payment of insurance medical claims by contacting third party payors and patients. This includes making outbound calls to payors and accessing payor websites.
• Reviews and assesses entire account to determine necessary steps or activity to resolve outstanding denials.
• Performs appropriate billing functions, including claims resubmission to payors.
• Creates and submits appeals when necessary. Engages the coding follow-up team for any medical necessity or coding related appeals.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Stays current on collection procedures of various payors and industry trends. Seeks opportunities to expand learning beyond baseline competencies with a focus on continual development.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform: No
• Scrubs: No
• Business professional: Yes
• Other (department approved): No

ON-CALL

*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.

• On Call* No

TRAVEL

**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area No
• May require travel outside Houston Metropolitan area No

QUALIFICATIONS

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE

• Three years of physician billing experience, preferably in a multi-specialty physician practice