Account Coordinator, National Sales

US Foods; Portland (OR); On-site; USD 54,443,000 - 85,962,000; Full time

Benefits offered by this job

Health insurance

Pre-tax spending accounts

Retirement benefits

Paid time off

Short-term disability

Long-term disability

Employee stock purchase plan

Life insurance

Job summary

US Foods is seeking an Account Coordinator to support Account Executives in a team-based selling environment. You will help with planning, preparing, and pursuing customer opportunities, leveraging US Foods contracts and tools to drive profitable growth.

This hybrid role covers remote work with occasional onsite at West Region distribution centers, including Portland, OR. Typical schedule is Monday–Friday, 7AM–4PM, with about one in-office visit per month for training.

Qualifications

• Three years in a sales, sales support or sales analysis role with a track record of customer support.

Responsibilities

• Provide transactional support for AE requests and customer requirements.
• Participate in weekly AE collaboration calls and monitor planned customer visits.
• Prepare customer business reviews and reports to drive profitable growth.
• Analyze customer data to improve product utilization and pricing decisions.
• Support onboarding of new customers and maintenance of customer lists.

Skills

Analytical skills

Communication

Team collaboration

Education

High School diploma or GED

Associate/Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Join Our Community of Food People!

The Account Coordinator (AC) is part of US Foods’ team-based selling strategy to drive profitable growth. ACs proactively support Account Executives (AEs) to optimize AE’s selling effectiveness by assisting with prioritizing, preparing, performing, and pursuing customer opportunities. ACs will use their knowledge of US Foods’ customer contracts, products, services, and tools to support the selling process.

This position has been segmented as hybrid meaning the work is a combination of approximately 90 percent remote/virtual and 10 percent onsite at distribution center offices located anywhere in the West Region of the United States as follows: Anchorage AK, Everett WA, Fife WA, Spokane WA, Billings MT, Portland OR, Salt Lake City UT, Albuquerque NM, Lubbock TX, Phoenix AZ, Las Vegas NV, Corona CA, Los Angeles CA, Fontana CA, San Francisco CA, Sacramento CA, Reno NV, Fresno CA within a 50 mile distance to the listed Distribution Offices.

This role will most likely be in the office approximately 1 time per month or occasionally for training. Work Schedule: Monday – Friday and hours are approximately 7AM PST – 4PM PST

Essential Responsibilities Daily Operations — 5%

Focus on the timely and accurate completion of transactional support including, but not limited to:

Service request: Monitor AC service requests and take ownership of assigned AE requests

Corporate requests: Monitor customer requirements for assigned AEs / customers provided from USF’s National Sales corporate office (Air Traffic Control-ATC). Take timely and accurate action as directed

Sales Support — 70%

Sales planning: Participate in weekly AE collaboration calls, proactively monitor assigned AE’s planned customer visits / activities, and take actions to drive profitable growth

Customer impressions: Contribute to the company’s outbound customer impression goals by initiating pre-planned customer interaction.

Reporting and analytics: Produce and analyze customer-specific reports to facilitate the following opportunities: maximizing customer’s contracted product utilization, decreasing slow/dead inventory, improving service levels, tracking complicated orders (customer events, large special orders), and additional reporting as needed by AEs and National Sales corporate office.

Customer business reviews (CBRs): Prepare CBRs for AE’s upcoming customer sales calls, producing materials from existing templates, tracking completion of reviews and providing detailed analysis on the impact to sales; Monitor follow‑up from business reviews, including tracking post review activities, action items and communicating to relevant stakeholders to ensure successful follow‑up and resolution.

Customer product / services: Utilize customer relationship management platform to proactively analyze customer product and service recommendations based on customer‑specific knowledge and leverage USF’s e‑commerce platform to present opportunities to customers.

Customer profitability: Make informed product conversion recommendations to AEs to drive profitability; leverage product research on key attributes (nutritionals, price, exclusive brands, compliance, etc.). Monitor follow‑up from product conversions including coordinating new item requests, submitting customer’s forecasted volume to Replenishment (DCTs), and updating customer lists / order guides.

Customer rebates: Analyze quarterly bank statements and other rebate programs to identify opportunities to grow profitable sales, make recommendations to AE and customers.

Customer promotions (Limited Time Offers – LTOs): Coordinate and track LTOs and new/discontinued items in conjunction with other functions.

Customer shopping lists: Set up and proactively maintain customer’s master shopping lists and/or order guides to prevent out‑of‑stocks during customer’s ordering cycle; partner with Merchandising to find acceptable customer product substitutes.

Customer proprietary inventory: Monitor customer’s proprietary slow moving and dead inventory. Produce product listings and usage to AE and customer. Make recommendations to convert slow items to USF’s exclusive brands to optimize customer’s service level.

General ledger coding: Set up and maintain general ledger coding and invoice sequencing based on customer‑specific requirements.

Customer pricing / credits: Resolve customer pricing concerns with Customer Operations. Upload mass credit/debit requests, as needed.

Accounts Receivable: Partner with cross functional teams to investigate and resolve credit related issues.

New customers: Partner with cross‑functional teams to ensure timely and accurate new customer set‑up, on‑boarding, and maintenance.

Prospective customers: Analyze prospective customer’s product requirements and produce recommended order guides.

Other duties as assigned

Customer Retention — 20%

Identification of at‑risk customers: Proactively identify at‑risk customers based on churn indicators, including tracking category declines, poor service level and skip days; communicate and make recommendations to AEs of at‑risk accounts to be fed into SOS processes and Customer Satisfaction routine

Personal Development — 5%

Engage in formal US Foods performance management programs

Actively participate in personal development through conversations with leadership and contributing to the creation of individual development plans

Attend sales meetings to keep apprised of sales strategies and product trainings / cuttings to develop and grow product / vendor knowledge

RELATIONSHIPS

Internal: Customer Contact personnel, National Sales, National Credit, National Customer Maintenance, Merchandising, Replenishment, Revenue Management/ Pricing, Warehouse, Transportation, Finance/Inventory Control and other functions as required

External: US Foods Customers and vendors

WORK ENVIRONMENT

Hybrid: This role is partially remote, and the associate is expected to perform assigned responsibilities from a combined home‑based and office‑based environment.

Minimum Qualifications Three (3) years in a sales, sales support or sales analysis role with a prior track record for providing key customer support and maintaining customer relations is required

Experience with analytics and preparing presentations to report findings required

Intermediate computer skills including Microsoft Word, Outlook, Excel and PowerPoint required

Ability to learn proprietary US Foods systems: eCommerce, Salesforce.com (SOUS), PRISM, SODS, CDMR, Tandem

Strong attention to detail, multi‑tasking and time‑management skills

Excellent written and verbal communication skills

Open to feedback, helps drive a culture of continuous improvement working toward individual and department goals

Ability to respond to direction and quickly learn new procedures, processes, product information

Must possess strong analytical, problem‑solving and organizational skills

Ability to prioritize workload, meet deadlines and follow through on commitments

Ability to work independently and in a collaborative manner, demonstrating business maturity in conduct of daily activities

Team player with exceptional ability to collaborate with customers, vendors, and internal partners

Customer service orientation and ability to adapt and respond to different personalities

Promote a positive and friendly environment supporting of good morale and cooperation

Ability to interpret data and translate into actionable steps

Ability to work calmly under pressure with limited oversight

Ability to interpret data and translate into actionable steps

Ability to learn new processes and technology while working in a changing environment

Ability to work with individuals at all levels both within USF as well as with our customers; demonstrating business maturity

Ability to work overtime during periods of heavier workload and holidays as needed

EDUCATION

High School diploma/GED or a combination or education and experience equivalent to a high school diploma, required

Preferred Qualifications Associates/Bachelor’s degree or equivalent work experience, preferred

Prior US Foods National sales or sales support experience, highly preferred

Food service/distribution experience

Experience working virtually

This role will also receive overtime compensation.

Benefits for this role may include health insurance, pre‑tax spending accounts, retirement benefits, paid time off, short‑term and long‑term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between

$19 – $30

• EOE — Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***