Account Coordinator

pep, LLC.; New York (NY); Hybrid; USD 28,000 - 65,000; Full time

Benefits offered by this job

Generous Time Off

Robust Health and Wellness Plan

Family Support (Any Path to Parenthood

Mentorship Program

401K Match

Ongoing Development and Training

Certification Reimbursement

Enrichment Events and EmployeeResource

Job summary

pep, part of WPP, is seeking an Account Coordinator in New York City to support Account Executives and Supervisors on consumer promotions campaigns. The role emphasizes data accuracy, campaign timelines, client and vendor communication, and financial administration within a hybrid office setting.

Base salary ranges from 28,400 to 65,000 USD, with generous benefits and development opportunities; office presence four days a week is typical, and accommodations can be discussed during interviews.

Qualifications

• Bachelor’s in Business or Communication or equivalent experience.
• Minimum 18 months of relevant experience.
• Ability to review data, proofs, and calculations.
• Excellent written and verbal communication.
• Ability to work collaboratively in a team.

Responsibilities

• Manage promotional data accuracy, UPCs, proofreading, and data entry across platforms.
• Coordinate campaign timelines and track budgets for programs.
• Facilitate client/vendor communication; attend weekly status meetings.
• Support financial administration: vendor estimates, PO tracking, billing issues.
• Contribute to process optimization by adopting and improving procedures.

Skills

Attention to Detail

Analytical Aptitude

Strong Communication

Organizational Skills

MS Office Proficiency

Education

Bachelor’s in Business or Communication

Tools

Microsoft Office Suite

Job description

About WPP

pep is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel.

Job Title

Account Coordinator

Reports To

Account Supervisor

FLSA Status

Full Time – Salaried, Non-Exempt

Location

New York City, New York

Who Is Pep

pep started with 7 employees, a borrowed conference room, and an idea to fill a void in the marketing services space. Today we’ve grown to over 200 people and we are an industry leader in consumer activation, serving some of the top Fortune 500 companies. We’ve managed over $5 billion in marketing spend for over 750 brands and pride ourselves on a client retention rate of 98%. Our company has evolved since we started 22 years ago, but there is one thing that has remained a constant. At pep, we put people first. Our core values of accountability, excellence, ingenuity, people, and tenacity guide our interactions, decisions, and drive our culture. We are committed to maintaining an inclusive environment where every member of our team feels seen, cared for, and has the support they need to thrive. And our tremendous growth provides our people with many new career and development opportunities along with the flexibility to pursue their professional goals.

At Pep We Value Our Team And Offer

• Generous Time Off
• Robust Health and Wellness Plan
• Family Support (Any Path to Parenthood)
• Mentorship Program
• 401K Match
• Ongoing Development and Training
• Certification Reimbursement
• Enrichment Events and Employee Resource Groups

Summary Of Position

The Account Coordinator position is responsible for supporting an assigned team of Account Executives, Senior Account Executives and Account Supervisors on their consumer promotions campaigns. The essential duties and responsibilities include the following.

Key Responsibilities And Attributes

• Manage and ensure accuracy of promotional data: Correctly associate item UPC information with offers, meticulously proofread promotional materials and UPC lists, and perform precise data entry for assigned business units across various tactical platforms (e.g., FSI, DFSI, Mobile Rebates, Catalina).
• Coordinate campaign timelines and tracking: Generate and manage specific program timelines, track campaign progress, and ensure all client budget information for assigned programs is current and accurate.
• Facilitate client and vendor communication: Serve as a reliable point of contact by attending weekly client status meetings, providing concise recaps, and acting as a backup for primary contacts when needed, communicating directed messages to clients and vendors.
• Support financial administration: Assist the team in compiling vendor estimates, creating and tracking purchase orders, and troubleshooting or resolving billing discrepancies.
• Contribute to process optimization: Learn and adhere to existing operational procedures while actively assisting in the identification, establishment, and development of new, more efficient processes.

Knowledge/Skills Preferred

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A Successful Candidate Will Have The Following Skills

• Preferred, but not required; Bachelor’s in Business or Communication; or Minimum 18 months of experience.
• Exceptional Attention to Detail and Analytical Aptitude: Demonstrate ability to meticulously review data, proofread materials for precision, perform intermediate-level mathematical calculations (e.g., discounts, percentages), and apply sound judgment to problem-solving.
• Strong Communication and Collaborative Skills: Ability to effectively communicate both verbally and in writing for client-facing interactions, routine reports, correspondence, internal team collaboration, and harmonious teamwork.
• Organizational Acumen and Process Management: Capable of comprehending and executing complex instructions and procedures, operating internal online systems, managing healthy business processes, and contributing to efficient workflow coordination.
• Technical Proficiency: Expert user of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) with a minimum typing speed of 55 WPM, demonstrating a quick ability to adapt to new software and digital tools.

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click WPP Benefits for more details.

_: $28,400 USD - $65,000 USD

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (pep) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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