Access Center Representative I (Patient Scheduling) - Las Vegas, Nevada

NYU Langone Health; Las Vegas (NV); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Comprehensive benefits package

Generous time-off

Employee wellness program

Job summary

NYU Langone Health is seeking an Access Center Representative I in Las Vegas, Nevada. The successful candidate will be the first point of contact for callers, scheduling appointments and addressing inquiries with professionalism and genuine care.

The role involves significant customer interaction and requires at least 6 months of relevant experience. NYU Langone offers a comprehensive benefits package that supports employee health and wellness.

Qualifications

• 6+ months of contact center or customer service experience is required.
• Ability to communicate effectively with all organizational levels.

Responsibilities

• Respond to inquiries from patients regarding appointments and services.
• Schedule appointments based on physician protocols.
• Maintain effective relationships with callers through empathy and respect.

Skills

Customer service

Active listening

Empathy

Detail-oriented

Education

High School diploma or equivalent

Job description

Job ID: 1161371_RR00119999

Position Summary

We have an exciting opportunity to join our team as an Access Center Representative I. In this role, the successful candidate will act as the first “welcome” for the caller on behalf of the NYU Faculty Group Practice (FGP) physician practices. They will schedule patient appointments and field inquiries, concerns, and requests via inbound calls. The representative will instill loyalty and confidence by anticipating patient needs, displaying genuine interest, and providing accurate and efficient service to all patient and customer callers. As appropriate, the position will elicit patient information and follow established protocols to schedule patient appointments for specialized services. They will ensure that patient needs are met and promote the optimal Patient Experience. The Access Center Representative will establish and maintain effective relationships with patients and callers via active listening, empathy, rapport, courtesy, and professionalism.

Job Responsibilities

• Respond to multi‑channel inquiries from patients, physicians, employees, and other callers regarding appointments, referrals, provider messages, and services within the Patient Access Center in accordance with established NYU FGP guidelines.
• Utilize physician protocols to schedule appointments for NYU FGP specialties and meet established Patient Access Center performance goals.
• Research providers and practices throughout the NYULH network to best meet the patient’s needs.
• Manage conversations with a high level of sensitivity and use good judgment when determining and documenting appropriate disposition.
• Utilize NYU FGP Healthcare systems, Access Center applications, reference materials, and websites to enter patient information, answer patient questions, verify insurance, perform specific scheduling functions, and more.
• During all interactions, display characteristics of inquiry, empathy, courtesy, and respect.
• Adhere to Patient Access Center call metrics and goals as outlined.
• Complete call processing in an efficient manner; remain aware of call volumes; work as part of the team to handle the call volumes.
• Proactively keep up to date on all communications.
• Participate in multidisciplinary quality and service improvement teams as appropriate.
• Demonstrate regular, consistent, and punctual attendance.
• Adhere to Patient Access Center policies and procedures.
• Serve as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH mission, vision and values and promoting excellence in the patient experience, during every encounter.
• Drive consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign‑Off).
• Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate.
• Work collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging.
• Proactively anticipate patient needs, and participate in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate.
• Share ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership (i.e., ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.).
• Partner with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience.
• Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles.

Minimum Qualifications

High School diploma or an equivalent. Must have 6+ months of contact center or customer service related experience, or an equivalent combination of education and experience.

Preferred Qualifications

Experience working within an access/contact center, hospital, clinic, or medical office scheduling environment is highly preferred. Qualified candidates must be able to effectively communicate with all levels of the organization.

Benefits and Support

NYU Langone Nevada provides staff with far more than just a place to work. We are an institution you can be proud of, where you’ll feel good about devoting your time and talents. Employees receive a comprehensive benefits and wellness package that includes financial security benefits, generous time‑off, employee resource groups, and an employee wellness program focused on physical, mental, nutritional, sleep, social, financial, and preventive care. The package allows employees to focus on what truly matters.

Equal Opportunity Statement

NYU Langone Nevada is an equal‑opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

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