Academic Program Management Supervisor - 141718

University of California San Diego

San Diego (CA)

On-site

USD 111,000 - 211,000

Full time

2 days ago

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Job summary

UC San Diego Department of Pediatrics seeks an Academic Program Management Supervisor to oversee complex research administration, budgets, and contracts within the Center for Better Beginnings. You will coordinate multidisciplinary teams, ensure sponsor compliance, and lead multi-year resource planning across a division with extensive longitudinal projects.

The role emphasizes financial oversight, risk management, and collaboration with internal offices to advance perinatal and early childhood

Qualifications

Thirteen (13) years of related experience, education/training, or a Doctorate in related area plus Five (5) or more years of relevant experience.
Demonstrated experience supervising staff and students in an academic or research setting.
Academic background and experience in relevant area of research. Research experience with human subjects perinatal research and early childhood development assessments.
Ability to build relationships, collaborate and problem solve both internally and with external organizations.
Demonstrated knowledge of program development as well as grant proposal development and administration.
Demonstrated leadership skills including effective communication, negotiation, coaching, and conflict resolution. Commitment to equitable hiring and employee engagement practices.
Advanced oral and written communication skills with the ability to communicate effectively with diverse stakeholders. Demonstrated excellent interpersonal skills and ability to work with diverse groups to achieve results.
Knowledge of human resources management practices and policies.
Knowledge of financial principles and budget practices. Demonstrated advanced knowledge and experience in accepted accounting and business practices related to public health research projects, particularly focus on perinatal research and early childhood development, providing guidance and direction on financial, contract, grant, and administrative tasks while ensuring compliance with federal, state, and UC regulations. Additional knowledge of fixed price contracts with industry sponsors and pregnancy registries.
Demonstrated knowledge university, state, and federal policies that influence higher education.
Highly Skilled in all levels of project management and organization of large longitudinal projects with extended budgets and resource allocations varying over years. Experience in assessment and distribution of resource allocation over multiyear projects for both the initial setup and ongoing oversight of projects.
Demonstrated knowledge of NIH grants as well as Pharmaceutical company-Sponsored contracts with familiarity in the fiscal process and research requirements of both.
Experience interacting with multiple research databases and knowledge of database requirements.
Experience interacting with multiple different types of vendors required for ongoing and future projects.

Responsibilities

Provides supervision and guidance to the Department of Pediatrics, Division of Environmental Sciences and HealthCenter staff, also known as the Center for Better Beginnings.
Oversees program administration, program development, and research activities.
Develops project plans, including detailed scopes of work, budgets, and financial narratives ensuring compliance with policies and sponsor regulations.
Focus on resource allocation across the Division to meet project objectives and foster innovation in research program administration.
Provide financial oversight and develop contracts while improving processes.
Supervise staff ensuring compliance with policies and internal controls while handling complex transactions.

Skills

Staff supervision

Project management

Budget and financial oversight

Grant administration

Effective communication

Relationship building

Leadership and negotiation

Policy and compliance

Education

Academic background in relevant research

Doctorate or multiple advanced degrees

Experience with human subjects perinatal research

Tools

NIH grants knowledge

Contract development

Job description

Payroll Title: ACAD PRG MGT SUPV 2

Department: PEDIATRICS

Hiring Pay Scale: $120,000 - $175,000 / Year

Worksite: Kearny Mesa

Appointment Type: Career

Appointment Percent: 100%

Union: Uncovered

Total Openings: 1

Work Schedule: 8-Hour Shifts, Monday-Friday

#141718 Academic Program Management Supervisor

Filing Deadline: Fri 10/9/2026

This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only

UCSD Layoff from Career Appointment: Apply by 10/06/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

UCSD Department of Pediatrics is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The Division of Environmental Science & Health within the Department of Pediatrics is involved in four major areas: 1)providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about pregnancy and lactation exposures and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post-doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and 4) conducting research to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $60 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

Provides supervision and guidance to the Department of Pediatrics, Division of Environmental Sciences and HealthCenter staff, also known as the Center for Better Beginnings. Oversees program administration, program development, and research activities. Receives assignments in the form of objectives with goals and the process by which to meet goals. Exercises judgment within defined procedures and policies to determine appropriate action. Recommends changes to division policies and practices. Identifies risks and responds accordingly. Provides priority setting and work flow analysis.

This role requires advanced expertise in overseeing complex projects and ensuring the seamless execution of all associated tasks. Collaborating with research teams, the Sponsored Projects Office, and departmental staff, incumbent they develops project plans, including detailed scopes of work, budgets, and financial narratives that ensures compliance with institutional policies and sponsor regulations while effectively resolving complex challenges. Their role requires a focus on resource allocation across the Division that ensures alignment with project objectives, enabling them to overcome obstacles and foster innovation in research program administration. A large focus of the role is to provide financial oversight, and develop contracts while continuously improving processes. Additionally, they supervise staff ensuring compliance with policies and internal controls while handling high volumes of complex transactions. Performs other duties as assigned.

QUALIFICATIONS

Thirteen (13) years of related experience, education/training, or a Doctorate in related area plus Five (5) or more years of relevant experience.
Demonstrated experience supervising staff and students in an academic or research setting.
Academic background and experience in relevant area of research. Research experience with human subjects perinatal research and early childhood development assessments.
Ability to build relationships, collaborate and problem solve both internally and with external organizations.
Demonstrated knowledge of program development as well as grant proposal development and administration.
Demonstrated leadership skills including effective communication, negotiation, coaching, and conflict resolution. Commitment to equitable hiring and employee engagement practices.
Advanced oral and written communication skills with the ability to communicate effectively with diverse stakeholders. Demonstrated excellent interpersonal skills and ability to work with diverse groups to achieve results.
Knowledge of human resources management practices and policies.
Knowledge of financial principles and budget practices. Demonstrated advanced knowledge and experience in accepted accounting and business practices related to public health research projects, particularly focus on perinatal research and early childhood development, providing guidance and direction on financial, contract, grant, and administrative tasks while ensuring compliance with federal, state, and UC regulations. Additional knowledge of fixed price contracts with industry sponsors and pregnancy registries.
Demonstrated knowledge university, state, and federal policies that influence higher education.
Highly Skilled in all levels of project management and organization of large longitudinal projects with extended budgets and resource allocations varying over years. Experience in assessment and distribution of resource allocation over multiyear projects for both the initial setup and ongoing oversight of projects.
Demonstrated knowledge of NIH grants as well as Pharmaceutical company-Sponsored contracts with familiarity in the fiscal process and research requirements of both.
Experience interacting with multiple research databases and knowledge of database requirements.
Experience interacting with multiple different types of vendors required for ongoing and future projects.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $111,300 - $211,100 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $53.30 - $101.10

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct: