Academic Program Coordinator - GME Neurology - St. Vincent Medical Center

Bon Secours Mercy Health; Toledo (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Incentives

403(b) with employer contributions

Health, dental, vision coverage

HSA/FSA options

Life insurance

Mental health resources

Paid time off

FMLA leave

Disability coverage

Tuition assistance

Professional development

Job summary

Bon Secours Mercy Health is seeking a Program Coordinator to work with the Program Director to administer and maintain accreditation standards for the GME program in Ohio. The role involves handling documentation, resident and faculty interactions, and day-to-day operational needs.

You will coordinate recruitment, create rotation and call schedules, and support committees like CCEP and PEC to meet reporting deadlines.

Qualifications

• Requires strong organizational and administrative skills.
• Experience with residency/graduate medical education is a plus.
• Proficiency in Microsoft Office and standard software tools.

Responsibilities

• Collaborate with Program Director to ensure accreditation compliance.
• Interpret accreditation requirements and assist with policy development.
• Coordinate and support committees and schedules across the program.
• Enter, retrieve and analyze data from residency management systems.
• Coordinate GME recruitment and onboarding of matched applicants.
• GME communications with stakeholders and credentialing records.

Skills

Microsoft Office

Education

High School Diploma or GED

2 Year/ Associates Degree

Business or Health Care Administration

Tools

Residency Management Software

Job description

THIS IS A COLLECTIVE BARGAINING UNIT POSITION

SUMMARY

In conjunction with the Program Director is responsible for the administration of the program to ensure continued accreditation through the management of documentation required by the ACGME, Specialty Boards and institution; front line interaction with residents and faculty to address the daily operational needs of the program; provides coordination and support of resident recruitment activities; preparation of rotation, monthly, and call schedules.

ESSENTIAL JOB FUNCTIONS

1. Collaborates with Program Director to assure GME program meets or exceeds all accreditation requirements.
2. Interpret ACGME requirements, Institutional Policies and Board requirements to assist with the development, implementation and monitoring of policies and procedures.
3. Coordinate and support the Clinical Competency and Program Evaluation Committees to ensure established reporting deadlines are met. Supports other program level meetings as needed.
4. Enter, retrieve and analyze data from the residency management software system. Ensures accurate resident records are kept and maintained.
5. Coordinates GME recruitment and onboarding of matched applicants
6. Coordinates the preparation, posting and revision of rotation, monthly and call schedules
7. Coordinates the communication with GME stakeholders (e.g. GME office, participating sites, department, faculty, ACGME, specialty boards) on a regular basis or as needed.
8. Gather and maintain records for credentialing and reimbursement
9. Orient and monitor medical student rotations as needed.
10. Maintains confidentiality of sensitive information related to faculty and residents. This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation.

EMPLOYMENT QUALIFICATIONS

Required Minimum Education:

High School Diploma or GED

Preferred Education:

2 Year/ Associates Degree

Specialty/Major:

Business or Health Care Administration Minimum Qualifications

Minimum Years and Type of Experience:

- 2 years in an office/administrative environment required; 2 years prior graduate medical education experiences as a program coordinator or program specialist, with advanced responsibilities preferred

Other Knowledge, Skills and Abilities Required

• Microsoft Office

Other Knowledge, Skills and Abilities Preferred

• Residency Management Software
• Combination of post-secondary education and experience in lieu of a degree.

Working Conditions

• Periods of high stress and fluctuating workloads may occur.
• Long-distance or air travel as needed- not to exceed 10% travel.
• General office environment.
• May be exposed to high noise levels and bright lights.
• May be exposed to physical altercations and verbal abuse.
• May be exposed to limited hazardous substances or body fluids.*
• May be required to use physical restraints.
• May be exposed to human blood and other potentially infectious materials.*
• May be exposed to adverse weather conditions; cold, hot, dust, wind, etc
• May have periods of constant interruptions.
• Required to car travel to off-site locations, occasionally in adverse weather conditions.
• Prolonged periods of working alone.

* Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Aff……… If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]