Academic Planning Analyst

University of Illinois Chicago; Chicago (IL); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life Insurance

a Retirement Plan

Paid time Off

Tuition waivers for employees and/or/

Job summary

The Academic Planning Analyst will be responsible for ensuring LAS allocates instructional resources efficiently while maintaining student success and progress to degree. You will work with LAS IT to improve the college's instructional planning and reporting application and train end users.

Duties include evaluating resource requests with the Executive Associate Dean, guiding departments on enrollment and course capacity, coordinating budgets, and supporting data visualization for instruction,

Qualifications

• Bachelor’s degree in Education Administration, Data Analytics, Business Administration or a related field (Master’s degree preferred).
• Three or more years of professional experience in academic resource management or enrollment management.
• Experience handling complex data sets (e.g., enrollment data, course scheduling, instructional budgets).
• Experience with database systems, reporting tools, or budgeting software is highly desirable.

Responsibilities

• Evaluate requests for instructional resources with the Executive Associate Dean.
• Liaise with academic departments on instructional operational matters.
• Manage instructional budgets and course schedules, especially during peak registration periods.
• Predict enrollment trends with LAS Institutional Research Analyst.
• Guide departments on enrollment, demand, and class capacity.
• Coordinate alignment of courses with student needs and degree progress.
• Oversee LAS instructional planning and reporting application and ensure data integrity.
• Deliver end-user training for the planning application.
• Support data visualization for instruction, enrollments, and budgets.
• Provide administrative support to the Executive Associate Dean.
• Participate in special projects and other duties.

Skills

Data analysis

Communication skills

Excel

Problem solving

Confidentiality

Education

Bachelor’s degree

Master’s degree preferred

Tools

Database systems

Reporting tools

Budgeting software

Job description

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

• Health
• Dental
• Vision
• Life Insurance
• a Retirement Plan
• Paid time Off
• Tuition waivers for employees and dependents

Position Summary

The Academic Planning Analyst will be responsible for ensuring that LAS is allocating its instructional resources efficiently while maintaining student success and progress to degree. Using various data sources this position will review, analyze, approve and finalize instructional resources for the academic units within UIC's College of Liberal Arts and Sciences (LAS). Will work with the LAS Information Technology group on improving and maintaining the college's instructional planning and reporting application including training end users.

Duties & Responsibilities

• Work closely with the Executive Associate Dean to evaluate requests for instructional resources, including course offerings, faculty course loads, TA and Adjunct FTE levels, teaching releases, and use of external resources.
• Serve as the primary liaison with academic departments on instructional operational matters, including reviewing requests for additional resources, providing guidance, and communicating approvals or denials.
• Manage complex operational adjustments to instructional budgets and course schedules, particularly during peak registration periods for fall and spring semesters.
• Partner with the LAS Institutional Research Analyst to predict and track enrollment trends, monitor course enrollments, and identify underenrolled sections throughout the registration cycle.
• Provide expert guidance to departments on underenrolled classes, student demand, classroom capacity, cross-listed courses, and enrollment optimization strategies.
• Coordinate with LAS Student Affairs and departments to align course offerings with student needs and progress toward degree completion.
• Monitor College course minimum enrollment policies, coordinate the closure of underenrolled classes, assess their impact on academic programs, and support long-term planning.
• Oversee the LAS instructional planning and reporting application, including ensuring data integrity, managing year-end closeouts, and coordinating with departments for accurate financial and operational reporting.
• Serve as the primary user-focused expert and trainer for the instructional planning and reporting application, delivering training sessions and supporting end users across the College in collaboration with LAS IT.
• Support data visualization for instruction, enrollments, and budgets.
• Provide administrative support to the Executive Associate Dean, including scheduling, preparing for, participating in, and taking notes during meetings related to instructional budgets and resources.
• Participate in special projects and perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in Education Administration, Data Analytics, Business Administration or a related field. (Master’s degree preferred)
• Professional experience in academic resource management, enrollment management, or institutional research in a higher education setting. Three or more years of experience preferred.
• Demonstrated experience working with complex data sets (e.g., enrollment data, course scheduling, or instructional budgets).
• Experience with database systems, reporting tools, or budgeting software is highly desirable.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work effectively under tight deadlines.
• Strong analytical and problem-solving skills with the ability to interpret enrollment trends, forecast instructional needs, and make data-driven recommendations.
• Ability to maintain confidentiality and handle sensitive financial and personnel information appropriately.
• Proficiency in Microsoft Excel.

Salary: The budgeted salary range for the position is $75,000-$100,000.

Location: Chicago, IL USA

Hiring Department: LAS Administration

Requisition ID: 1041405

Posting Close Date: October 19, 2026

Position is not eligible for employment visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis for any employer.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.