Academic HR Manager - SoM, Academic Appointments and Compensation, Integrated Resources, Academic HR (Multiple Opportunities)

FHLB Des Moines; Seattle (WA); On-site; USD 71,000 - 106,000; Full time

Job summary

The University of Washington School of Medicine is seeking an Academic HR Manager to lead faculty lifecycle processes, from recruitment through separation, in alignment with campus and institutional policies.

In this role, you will transact on academic HR actions in Workday, perform quality reviews of packets, and collaborate with Institutional Partners to ensure compliance, consistency, and timely communications across departments.

Qualifications

• Bachelor's Degree in Business Administration, Human Resources, Communications or related field with at least three years of experience in administrative roles or in university/academic healthcare settings.
• Experience in university or academic healthcare organization with increasing responsibility.
• Ability to interpret and apply complex policies and procedures.

Responsibilities

• Oversee faculty lifecycle processes from recruitment through separation, ensuring alignment with policies and timelines.
• Transact on academic personnel HR actions in Workday following payroll and campus timelines.
• Conduct quality reviews of appointment packets and promotion files.
• Manage onboarding for new faculty, including credentialing, compliance tracking, and communications.
• Process faculty compensation actions and ensure policy compliance across systems.
• Collaborate with UW partners and institutional teams on academic affairs and trainings.
• Develop and maintain workflow documentation for lifecycle processes.

Skills

Project management

Policy interpretation

Discretion and tact

Education

Bachelor's degree in Business Administration, Human Resources, Communications

Tools

Workday

Job description

Job DescriptionP lease note: All applications must be submitted no later than 11:59 pm PT on 9/24/2026School of Medicine Dean’s Office of Academic Appointments and Compensation, Integrated Resources, Academic HR, has an outstanding opportunity for an Academic HR Manager to join their team.About this OpportunityReporting to the Academic HR Partner, the Academic HR Manager (AHR Manager), the AHR Manager is primarily responsible for supporting the Academic Appointments and Compensation (AAC) Integrated Resource team on all faculty lifecycle events. This position requires knowledge of academic HR policies and compensation structures in an academic healthcare setting. The AHR Manager is frequently required to interpret complex rules, provide recommendations, and resolve sensitive matters involving faculty, academic personnel, and institutional partners.The AHR Manager is a key individual in the SoM’s Academic HR Integrated Resource team providing AHR guidance and support to multiple SoM departments. This position ensures consistency, compliance, and efficiency in academic personnel practices, serving as a trusted partner to the SoM AHR Integrated Resource team and institutional offices.Key ResponsibilitiesFaculty Lifecycle Management – 30%Oversee all faculty lifecycle processes—from recruitment through separation—ensuring every action is executed accurately, efficiently, and in alignment with School of Medicine standards, institutional policies, and academic mission.Transact on academic personnel HR actions (hires, appointment changes, etc.) in Workday (the UW HR/P system) following the timelines and expectations of payroll, central campus, and the SoM, and the School of Medicine Change Transaction Memorandum (CTM) following the timelines and expectations of payroll, central campus, School of Medicine and practice plans.Conduct comprehensive quality reviews of appointment packets, promotion files, and other faculty documentation to ensure completeness, accuracy, and adherence to institutional and regulatory requirements.Manage end-to-end onboarding for new faculty, overseeing Workday transactions, credentialing workflows, compliance tracking, and clear communication of institutional expectations.Compensation – 20%Process faculty compensation actions, including merit increases, salary changes, supplemental pay, retention packages, administrative stipends, X/Y shifts, unit adjustments, TPS, NTE TPS, ADS, MAC, and SAAC. Ensure policy compliance and coordinating accurate implementation across payroll systems.Serve as a liaison with UWP, CUMG, and institutional partners, resolve discrepancies and maintain strong working relationships.Academic Affairs – 10%Collaborate with team members and institutional partners on academic affairs, including policy implementation, process development, trainings and operational improvements.Maintain up-to-date knowledge of policy changes, procedural updates, and compliance requirements, providing clear, accurate guidance on interpretation, processes, and best practices.Collaboration with Integrated Resources & Institutional Partners – 10%Provide process guidance and timelines to Integrated Resource team members to align expectations with workflows.Participate in School of Medicine working groups or committees related to academic affairs, compensation, systems updates, or process improvements.Process Management & Continuous Improvement – 20%Develop and refine workflows that support efficient and consistent execution of academic lifecycle processes. Create and maintain process documentation.Other Related Duties – 10%Required QualificationsTo be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registrationMinimum QualificationsBachelor's Degree in Business Administration, Human Resources, Communications and/or related field, and at least three years of experience that shows increasing responsibility in administrative roles and experience, or experience working in a University or academic healthcare organization or medical administrative setting that shows increasing responsibility in administrative roles and experience.Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.Desired QualificationsAbility to interpret and apply complex state or public agency policies and procedures.Possesses a fluent understanding of and commitment to fostering an inclusive, respectful and welcoming community for all.Project-management experience.Working knowledge of Academic healthcare institutions, School of Medicine departments and UW specific systems.Knowledge of School of Medicine, University of Washington academic human resource and compensation rules, regulations, policies and procedures along with UW administrative systems.Ability to work as part of a team, as demonstrated by prior work experience.Experience working with issues of a confidential nature, using discretion and tact.Proven ability to negotiate highly sensitive, political situations for positive outcomes and favorable results.Compensation, Benefits and Position DetailsPay Range Minimum:$70,764.00 annualPay Range Maximum:$106,140.00 annualOther Compensation:-Benefits:For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:First Shift (United States of America)Temporary or Regular?This is a regular positionFTE (Full-Time Equivalent):100.00%Union/Bargaining Unit:Not ApplicableAbout the UWWorking at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.Our CommitmentThe University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .