Academic Counselor

University of Washington Medical Center; Seattle (WA); On-site; USD 58,000 - 62,000; Full time

Job summary

The University of Washington Educational Talent Search program in the Office of Minority Affairs and Diversity seeks an Academic Counselor to develop and deliver services to low-income and first-generation students in Marysville, Mt. Vernon and Sedro-Woolley.

Under the ETS Director’s supervision, the CSC/AC will monitor student progress, prepare materials, manage data, and support recruitment, outreach, and program compliance to help students succeed in postsecondary education.

Qualifications

• Bachelor’s Degree and a minimum of 2 years of experience working in programs serving middle school and high school and/or students.
• Experience in maintaining and reviewing student records and knowledge of admissions, financial aid, and career development.
• Proficiency with online data collection tools (e.g., Google Forms), WordPress, and Microsoft Teams.
• Strong organizational and communication skills; ability to meet deadlines.

Responsibilities

• Conduct weekly advising sessions and support student progress.
• Monitor college applications, FAFSA, and enrollment requirements.
• Maintain program materials and liaise with schools and staff.
• Assist in data entry and reporting for APR and program compliance.

Skills

Effective communication

Interpersonal skills

Time management

Organization

Bilingual (preferred)

Education

Bachelor’s Degree

Tools

Microsoft Office

Adobe applications

WordPress

Microsoft Teams

Google Forms

Job description

Job Description

The UW Educational Talent Search program in the Office of Minority Affairs and Diversity (OMA&D) has an outstanding opportunity for an Academic Counselor to join their team.

Position is contingent on continued grant funding.

About this Opportunity

Under the supervision of the Director for Educational Talent Search (ETS), the Academic Counselor (payroll title: Counseling Services Coordinator (NE S 6)) will develop, plan, and deliver services to low-income and first-generation students and their families in the Marysville, Mt. Vernon and Sedro-Woolley School Districts, promoting post-secondary education; and will help refine and implement ETS Program objectives, procedures, practices, and policies and serve as the main point of contact for students and the public for information about ETS.

The CSC/AC monitors student performance and identifies students in need of extra support or intervention. The CSC/AC helps prepare recruitment materials, collect and enter applicant data, and assist in reviewing applicants for admission into the program. The CSC/AC processes data from online data collection systems, compile and input data, and generate reports required for the APR, compliance, and program success. The CSC/AC also helps maintain the program’s promotional materials, web site, student and social media presence and the systems utilized for collecting information and communicating with stakeholders and the public. This position plays a key role in ensuring ETS’s program effectiveness and continuity.

Key Responsibilities

Advising (50%):

• Conduct weekly advising sessions at each target school, monitor student progress, and communicate with students, families, teachers, and guidance counselors to support students and overcome obstacles to their success. Advise students about course selection and placement in advanced coursework and arrange for tutorial support, behavioral interventions, or referral to service agencies when needed.
• Monitor completion of college, financial aid, and scholarship applications, FAFSA, and college enrollment requirements for annual performance report (APR).
• Prepare, edit, and maintain online and print materials related to program policies, procedures, and operations. At target schools, be a liaison with teachers, counselors, and support staff. Represent the ETS program in meetings and other functions both on and off campus and represent the ETS program in meetings and other functions both on and off campus.

Recruiting (10%):

• Work with ETS Director to review, select, and enroll program participants who meet eligibility requirements and reflect the diversity of target schools

Database Management (15%):

• Support the Director in maintaining the database program participant’s information up to date for the APR each year.

Communications (5%):

• Assist in developing communication tools such as flyers for students and families about program events and specific actions required by each student to succeed. Research, create, and maintain online calendar/database of opportunities for participants.

Compliance (5%):

• In coordination with the ETS director, ensure compliance with all UW youth protection requirements and register services with UW’s Youth Protection database.

Tutoring Support (10%):

• Provide writing support and arrange for tutoring for students for their college application and scholarship essays, SAT practice essays, and school assignments.

Other Duties as assigned (5%).

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Bachelor’s Degree and a minimum of 2 years of experience working in programs serving middle school and high school and/or students.

Additional Qualifications

• Ability to work effectively with diverse populations.
• Experience in maintaining and reviewing student records.
• Knowledge of admissions, financial aid, and career development.
• Experience in updating and maintaining computer systems and proficiency in Microsoft Office, and Adobe applications.
• Experience in online data collection (e.g. Google Forms), Word Press, and Microsoft Teams.
• Must be able to organize and plan program activities and services, manage time effectively, prioritize tasks, and meet tight program deadlines.
• Excellent interpersonal skills.

Preferred Qualifications

• Past TRIO participant, and/or bilingual preferred.
• Experience with federal regulations and with federal TRIO programs, which support the educational development of low-income, first generation, and underrepresented students.
• Personal experience overcoming barriers like those of the students served by the project.
• Understanding of partner schools and communities in the Mount Vernon, Marysville and Sedro Wooley region and Washington state college access programs and college admission requirements.

About the Team

The mission of the Office of Minority Affairs and Diversity (OMA&D) is to create pathways for diverse populations to access postsecondary opportunities, nurture and support their academic success, and cultivate a campus climate that enriches the educational experience for all. OMA&D staff enjoy a fast-paced, mission-oriented work environment noted for its commitment to diversity and excellence. Within OMA&D is the College Access unit that implements programs focused on expanding access for underserved communities by partnering with K-12 school districts, two-year colleges and community coalitions.

Compensation, Benefits and Position Details

Pay Range Minimum:

$58,008.00 annual

Pay Range Maximum:

$62,004.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.