Academic Advisor- Douglas

State of Georgia; Douglasville (GA); On-site; USD 38,000 - 47,000; Full time

Job summary

West Georgia Technical College seeks an Academic Advisor to provide high-quality advisement to technical college students on campus in Douglasville. You will develop tailored education plans, interpret policies, and guide students through degree requirements.

The role emphasizes collaboration with faculty and staff, remaining current on program changes, and supporting recruitment and enrollment initiatives while upholding FERPA standards.

Qualifications

• Bachelor’s degree in a related field; two years of related work experience required (experience may substitute for degree).
• Two or more years’ experience in academic advising or student support preferred.
• Master’s degree in a related field preferred.

Responsibilities

• Advise students on academic requirements and course selection; help develop personalized education plans.
• Review and interpret placement test scores and prerequisites.
• Interpret FERPA rules for release of student information to faculty, parents, and students.
• Perform degree audits and monitor student registration activities; maintain accurate records.
• Refer students to financial aid, admissions, tutoring, and other services as needed.
• Collaborate with other departments to support recruitment and enrollment growth initiatives.
• Stay informed about institutional changes, program updates, and deadlines.

Skills

Effective Communication

Interpersonal Skills

Detail Oriented

Customer Service

Ethical Practice

Education

Bachelor’s degree in a related field

Master’s degree in a related field

Tools

Banner

Degree Works

TargetX (Engage)

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Academic Advisor- DouglasAgency:West Georgia Technical CollegeJob Requisition ID:JR0000006973Shift:Day (United States of America)Compensation Details:$42,640.00 PER YEARJob Description:Job SummaryThe Advising Coach is responsible for delivering excellent and relevant academic advisement,information, and services to all technical college students.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.• Advise students on academic requirements and selection of courses, whichwould include the following:1. Assist all students in developing and personalizing an education plan2. Disseminate information on institutional policies and procedures3. Review and interpret placement and other standardized test scores andcourse prerequisites4. Understand the institution's interpretation of FERPA rules for therelease of student information to faculty, parents, students, etc.5. Perform and interpret degree audits6. Know graduation requirements for programs7. Monitor student registration activities and recommend solutions toacademic difficulties and maintain accurate electronic records ofinteractions with students, and to be their advocate when appropriate.8. Refer students to the appropriate specialized staff for such issues asfinancial aid assistance, career advisement, admissions processes,business office questions, and tutoring.9. Documenting student contact accurately in the TargetX retentionmodel.(70%)• Coordinate communications to the students regarding advisement,retention, academic calendar, and other related issues, which may includemass email, text, or phone correspondence as part of recruitment andReaching out for Registration (ROR) initiatives.(5%)• Collaborate and serve as a resource to other departments and facultyas needed, to also include participation in recruitment andenrollment growth events and initiatives to increase enrollment,registration, and to accurately assist students in academicprogression and completion.(5%)• Stay abreast of changes in institutional information, including admissionsrequirements, new programs, course changes, deadlines, important dates,(5%)costs, expanding facilities, updates in college-wide initiatives, transferrequirements, and state and federal mandates• Engage in professional development activities, including but not limited tomemberships in professional organizations, such as NACADA, completing 1Micro-credential each fiscal year, attending conferences, workshops,division, and department training sessions; staying current with informationtechnology skills• Participate in institutional student development and retention programs• Serve as a resource for faculty/staff• Collaborate with divisions in developing advising presentations andmaterials to support individual and group sessions. (i.e., create flyers or achecklist)(5%)• Participates in planning, implementation, and evaluation of the academicadvisement program's goals and objectives. Develop advising materials andpresentations to support individual and group student sessions andcomplete administrative reports as assigned.(5%)• Other duties as assigned. (5%)Competencies• Proficiency in using Banner, Degree Works, and other student graduation progression software,TargetX (Engage)• Effective Communication, verbal and written, and ability to provide effective guidance andcommunication both face-to-face and virtually using teleconferencing or communicationplatforms.• Interpersonal Skills• Specific knowledge of college program completion requirements• Good knowledge of college service availability and related impact on student registration,progress, financial aid, and program completion requirements• Understanding of FERPA restrictions and proper guidance and assistance within compliance withprivacy acts and restrictions• Ethical Practice• Customer Service• Detail OrientedWork EnvironmentThis job operates in a professional office environment. This role routinely uses standard officeequipment and technologies.Physical DemandsThe physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand, walk,sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms;climb stairs; talk or hear. The employee must occasionally lift or move office products andsupplies, up to 25 pounds.Position Type/Expected Hours of WorkThis is a full-time position, mainly located on a specific campus or with floating responsibilities and two or more campuses. Days and hours of work are typically set and specific and generally establishedbetween Monday through Thursday, 7:30 am to 6:00 pm, and Friday, 8 am until 12 pm (for 40 hours max). Some of the advertising duties are virtual but can be accomplished on campus. This position does not require weekend work.TravelTravel to other campus locations is occasionally required, as needed. Overnight travel is not requiredexcept in rare instances of external professional development conferences, travel, or meetingsRequired Education and Experience• Bachelor’s degree in a related field *and* Two (2) years of related work experience• Note: Experience may substitute for the degree on a year-for-year basisPreferred Education and Experience• Two or more years’ experience in academic advising or related direct student support in a postsecondary institution• Experience with a student information system such as Banner, Degree Works, or other studentadvisement information systems• Master’s degree in a related fieldOther DutiesAs AssignedMinimum Qualifications:Bachelor's degree in a related field and Two (2) years of related work experience.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.