Academic Advisor - CAS

Illinois State University; Normal (IL); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

Retirement options

Tuition waiver for staff and dependors

Holiday closures

Paid benefit time

Job summary

Illinois State University in Normal, IL, seeks a full-time Academic Advisor to support advising across the College of Arts and Sciences. The role reports to the CAS Dean's Office and may be assigned to one or more departments to address advising needs and student success.

Responsibilities include undergraduate advising, academic planning, registration assistance, retention initiatives, and participation in recruitment/orientation.

Qualifications

• Bachelor’s degree required.
• Excellent oral and written communication skills.
• Ability to make effective public presentations.
• Excellent interpersonal skills to work with students, faculty, staff and alumni.
• Ability to multi-task and produce quality work under deadlines.
• Strong organizational skills.
• Working knowledge of basic office software and advising systems (e.g., word processing, e-mail systems, spreadsheets, databases, student information systems).
• Evidence of a positive professional demeanor that contributes to a positive and fulfilling work environment.
• Evidence of understanding of the issues facing today’s college students as it impacts their academic careers.

Responsibilities

• Provide undergraduate academic advising and planning.
• Assist with registration and course planning.
• Support retention and student success initiatives.
• Engage in recruitment and orientation activities.
• Collaborate with chairs, faculty, and advising staff to ensure continuity of advising services.

Skills

Oral and written communication

Public speaking

Interpersonal skills

Multi-tasking

Organizational skills

Office software

Advising systems familiarity

Education

Bachelor’s Degree

Master’s degree

Arts & Sciences training/related field

Job description

Title:

Academic Advisor - CAS

Division Name:

Academic Affairs

Department:

Dean of Arts & Sciences

Campus Location:

Normal, IL

Job Summary

The College of Arts and Sciences seeks to hire a full-time, temporary Academic Advisor to provide flexible advising support across departments and programs within the College. Reporting directly to the CAS Dean's Office, this position will serve as a college-wide resource, with assignments determined by evolving departmental needs, including advising vacancies, staffing shortages, enrollment fluctuations, and other gaps in advising capacity. The advisor may be assigned to one or more departments during the appointment and will work collaboratively with department chairs, faculty, and advising staff to ensure continuity of advising services and support student success.

Primary responsibilities include undergraduate academic advising, academic planning, registration assistance, retention and student success initiatives, and recruitment and orientation activities. The successful candidate must be adaptable, collaborative, and able to develop familiarity with the academic requirements and advising practices of multiple programs within the College.

This position is available for immediate hire and is expected to continue through June 30, 2027. There may be an opportunity for renewal beyond that date, depending on an evaluation of College advising needs, position effectiveness, and available budgetary resources. Renewal is not guaranteed.

University Benefit Highlights

• Insurance benefits, including health, dental, vision, and life
• Retirement and supplemental retirement planning options
• Tuition waiver benefits available to staff as well as their eligible dependents
• Paid holiday/administrative closures during Thanksgiving and Winter Breaks
• Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$4500-4800/month depending on experience

Required Qualifications

1. Bachelor’s Degree
2. Excellent oral and written communication skills
3. Ability to make effective public presentations
4. Excellent interpersonal skills to work with students, faculty, staff and alumni
5. Ability to multi-task and produce quality work under deadlines
6. Strong organizational skills
7. Working knowledge of basic office software and advising systems (e.g., word processing, e-mail systems, spreadsheets, databases, student information systems)
8. Evidence of a positive professional demeanor that contributes to a positive and fulfilling work environment
9. Evidence of understanding of the issues facing today’s college students as it impacts their academic careers

Preferred Qualifications

1. Master’s degree
2. Training experience in or major in the Arts and Sciences or a related field
3. Experience with academic and career counseling

Work Hours

Generally Monday - Friday, 8:00 am - 4:30 pm with occasional weekend and evening hours as business needs dictate. All work under this appointment is required to be performed from within the State of Illinois. Illinois State University does not authorize out-of-state work.

Functional Expectations

1. Remain at a workstation for extended periods
2. Move about in various locations on and off campus as needed to complete day-to-day work
3. Effectively communicate on a daily basis

Proposed Starting Date

November 15 or as soon as possible

Required Applicant Documents

• Resume / CV
• Cover Letter
• Reference List of at least 3 professional reverences and contact information

Special Instructions for Applicants

Sponsorship: Applicants for this position must be currently legally authorized to work for Illinois State University in the United States. Illinois State University will not sponsor or take over the sponsorship of an employment visa for this opportunity. Illinois State University is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Illinois State University.

Contact Information for Applicants

Katie Raisner ([e-mail]) or Heather Dillaway ([e-mail])

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].